TIME MANAGEMENT

1
TIME MANAGEMENT

• Controlling Your Time

Facilitated By
Gladys Sánchez-Bello
2
Time Management Involves

• Knowing what your goals are
• Deciding what your priorities are
• Anticipating future needs and possible changes
• Controlling your life by controlling your time
• Making a commitment to being punctual
• Not procrastinating
• Carrying out your plans

3
5 Time Management Tips

• Prioritize
• What are your goals?
• Do important things first.
• Be realistic
• Make a To-Do List
• List each task and prioritize.
• Attach due dates.
• Review and cross off activities.

4
5 Time Management Tips

• 3. Use Organizers
• Something that works for you
• Calendars, daytimers, datebooks, electronic
  organizers, etc.
• Cost
• Range in money.

5
5 Time Management Tips

• 4. Be Flexible
• Plan for interruptions.
• Dont plan too much
• Plan to take breaks
• 5. Use Down Time

6
Where and When to Study

• Use a regular study area
• Study where youll be alert
• Use a library
• Study difficult subjects first
• Be aware of your best time of day
• Use waiting time

7
Sticking to a schedule

• provides greater control.
• encourages relaxation
• saves time
• provides freedom
• increases flexibility

8
Strategies for Scheduling

• Schedule fixed blocks of time first

9
Strategies for Scheduling

• Schedule for real life

10
Strategies for Scheduling

• Schedule study time wisely

11
Standard time schedules Dividing time
in to blocks

• Makes tasks more manageable
• Helps you work at peak efficiency

12
Tips for time blocks

• Dont waste big blocks
• Study during prime time
• Study before recitation classes and after lecture
  classes
• Dont let details tie your hands
• Include nonacademic activities

13
Task-based master schedule

• A series of long term goals divided into
  manageable sub-goals

Use a task-based schedule when

• Your days are unpredictable
• Your free time is fluid

14
The three-part scheduling plan

• The master schedule
• The weekly schedule
• The daily schedule

15
Your Semester Master Calendar

• Begin with blocking all class and lab times.
• Block all other set time obligations.
• Work
• Church
• Club/Organization Meetings
• Highlight all exams and project due dates.
• Identify routine homework days.
• Work backwards from exams and papers and map out
  study/writing time.
• Include regular breaks and leisure activities.

2005
16
Weekly Plan

• Spend just 30 minutes mapping out the upcoming
  week.
• Ask yourself these questions about the week
• What do I expect to accomplish?
• What will I have to do to reach these goals?
• What tasks are more important than others?
• How much time will each activity take?
• When will I do each activity?
• How flexible do I have to be to allow for
  unexpected things?

17
Assignment-oriented weekly schedule

• used for shorter assignments that span a week or
  less

18
Using a Daily Planner

• Complete a term assignment preview.
• Use a week at a glance organizer.
• Enter in due dates and social events as soon as
  you can.
• Review your calendar daily for the current week
  and upcoming week.
• It just takes a moment to review your calendar
  and it can help relieve stress.

19
Daily task-based schedule

• basically a to-do list

20
REVISE and PREVIEW

• Immediately note all changes.
• Exam/Paper due date revisions
• Meeting additions/cancellations
• Work schedule changes
• Upcoming visitors
• Preview the upcoming week making any adjustments.
• Preview each day to further specify plans.

21
Two main ways to control time

• Saving it
• Allocating it with schedules

22
Finding hidden time

• Scraps of time should not be overlooked.

23
Ways to reclaim hidden time

• Carry pocket work
• Use your mind when its free
• Record study information
• Employ spare-time thinking

24
Changing your time habits

• Obey your alarm clock
• Limit e-mail and Internet time
• Take time out
• Listen to your body
• Keep a notepad handy

25
7 Ways to Stop Procrastination

• Observe your procrastination
• Set a start date deadline
• Look for self-defeating beliefs
• Just get started.
• Start with something easy
• Let feelings follow action
• Choose to work under pressure

26
Youve Got the Time!

• You have enough time
• Time is an equal opportunity resource everyone
  gets 168 hours per week
• Time is elusive and easy to ignore
• Time is a non-renewable resource
• Time seems to pass at varying speeds
• And be ready for success