When parallels collide: Parallel records, parallel fields and hybrid records

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When parallels collide Parallel records,
parallel fields and hybrid records
OCLC Users Group Annual Meeting 3/6/2004
Hsi-chu Bolick University of North
Carolina Chapel Hill
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Swelling glossaries for records in WorldCat
OCLC Users Group Annual Meeting 3/6/ 2004

• Parallel records
• Parallel fields (for CJK records)
• Hybrid records
• Parlez-vous Nihongo, muchacho

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WorldCat evolves
OCLC Users Group Annual Meeting 3/6/2004

• Parallel records (in OCLC TB 250) A policy
  change
• Allows for PARALLEL RECORDS within
  WorldCat by language of cataloging
• http//www.colic.org/support/documentation/world
  cat/tab/250/
• - Information for parallel records indicated in
  fields 040 b and 936

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OCLC Users Group Annual Meeting 3/6/ 2004

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OCLC policy change
OCLC Users Group Annual Meeting 3/6/ 2004

• lt TB 250
• -- These were duplicated records in
  WorldCat
• -- under routine OCLC QC maintenance
• The purpose of QC
• -- quality, clean database, unique bib. items
• -- effective bibliographic control

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OCLC policy change
OCLC Users Group Annual Meeting 3/6/2004

• Background
• -- As part of OCLC becoming the leading
  global library cooperative, it has long been
  envisioned that World Cat would need a parallel
  record structure to display records by language
  of cataloging.
• -- Technological advancements

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OCLC Users Group Annual Meeting 3/6/ 2004
New WorldCat

• Inclusiveness
• -- increased capacity for global resources
• Increased complexity
• -- member increase in number and in level of
  participations
• -- Oracle database accepts a wide range of
  both MARC non-MARC

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OCLC Users Group Annual Meeting 3/6/ 2004
New WorldCat

• Increased complexity in cataloging practices
• -- the N. American practices (based on
  AACR2 and LC practices) foreign/local
  practices

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The path when creating CJK records
OCLC Users Group Annual Meeting 3/6/ 2004

• parallel linked fields
• -- MARC21 standard for multiscript records
• MARC21 Format for Bibliographic Data.
  Appendix D

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OCLC Users Group Annual Meeting 2004
Work form

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Parallel fields in CJK records
OCLC Users Group Annual Meeting 2004

• -- In practice
• AACR2 rev. LCRI, etc.
• AACR2
• Nonroman languages/scripts bibliographic records
• Bibliography notes, 2.7B18
• Contents notes, 2.7B18
• Corporate names (romanization), 24.1B
• "i.e." and "et al.," B.4
• Language and script notes, 1.7B2
• Nonroman elements on otherwise fully romanized
  records (notes), 1.7A3
• Notes, 1.7A3
• Series added entries, 21.30L

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Parallel fields in CJK records
OCLC Users Group Annual Meeting 2004

• -- In practice (cont)
• CONSER editing guide. Appendix O, specific
  guidelines 4.
• When creating CJK records give non-roman
  script data in consecutive parallel fields, with
  the same tag and indicator as its romanized
  counterpart. Always give the romanized field
  first.

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Parallel fields in CJK records
OCLC Users Group Annual Meeting 2004

• Key elements in CONSER editing guide
• -romanized field first
• --follow by non-roman script data in the second
  field
• -- one-to-one relationship between
  non-roman script and its romanized
  counterpart

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Parallel fields in CJK records
OCLC Users Group Annual Meeting 2004

• -- In practice (cont)
• LCRI
• 24.1B. Romanization
• always using systematic romanization as
  the heading for a body with a name written in a
  nonroman script.

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Romanization
OCLC Users Group Annual Meeting 2004

• The ALA-LC romanization tables
• Chinese the Pinyin system
• Japanese the modified Hepburn system (as
  employed in
• Kenkyushas New Japanese-English
  Dictionary (3rd later ed.))
• Korean the McCune-Reischauer system

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Parallel fields for descriptive cataloging
OCLC Users Group Annual Meeting 2004

• 1.The first parallel field
• -- romanization of the CJK (non-roman)
  bibliographic elements
• 2. The second parallel field
• -- the CJK (non-roman) script data of the
  romanized counterpart
• If not both
• -- create only roman record
• lthttp//www.loc.gov/catdir/pcc/archive/jac
  kphy.html gt

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Parallel fields for subject headings
OCLC Users Group Annual Meeting 3/6/ 2004

• Subject analysis
• LC subject cataloging manualsubject headings
• -- H 182
• Chinese/Japanese/Korean subject headings
  in RLIN

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Parallel fields for subject headings
OCLC Users Group Annual Meeting 3/6/2004

• H182 When to add non-roman scripts
• -- only for name headings assigned as
  subjects
• -- but only when there is one-to-one
  equivalency between the romanized portion of the
  name heading, official pronunciation, and LC
  romanization rules for the CJK language
• -- Not for topical headings, even if
  established according to ALA-LC romanization
  tables. I.e. Feng sui Ukiyoe

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Parallel fields in CJK records
OCLC Users Group Annual Meeting 2004

• English terms
• -- use in selected fields for notes, etc.
• -- when in doubt, consult AACR2 rules
  or OCLC bibliographic input standards
• -- never parallel English terms with
• non-roman scripts!

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Example Chinese record
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Example Japanese record

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Example Korean record
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Summary
OCLC CJK Users group annual meeting 3/6/2004

• Use parallel field structure to create CJK
  records
• Follow the standard guidelines, (AACR2, LCRI, LC
  subject guides, OCLC bibliographic input
  standards), and other national documents to
  formulate bibliographic data in OCLC MARC
• Do not include local information intended for
  local users in the OCLCs master records -- (if
  you must, do it locally!)
• Exercise your OCLC enhance authorization with
  great caution! Do so only if you are absolutely
  sure and have reviewed the item in hand against
  the prescribed rules and guidelines

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Summary
OCLC CJK Users group annual meeting 3/6/2004

• OCLC CJK Users Group Listserv
• Subject Chinese/English cataloging
  (10/10/2003)
• from Ms. Hisako Kotaka
• -- gave a list of suggestions to avoid creating
  CJK hybrid records in WorldCat

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Example parallel record(2)

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Example parallel record(2)