WELCOME ASU Management Policy Kick Off

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WELCOMEASU Management Policy Kick Off
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EHS Challenges Facing US Research Universities
in the Next Millennium

• Increasing Federal Government Regulation of
  University Research
• USEPA inspections at major research universities
  since early 1990s
• US Patriot Act and regulation of possible Weapons
  of Mass Destruction (select agents etc.)
• Universities shipment and receipt of hazardous
  materials
• Public Research Universities are receiving less
  support from state government and are pursuing
  research revenue as a method to generate funding
  as well as raise the academic reputation of the
  institution
• Research often times involve agents that carry a
  high risk factor for the institution and probable
  regulatory agency intervention if problems occur

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ASU EHS Management Policy (EHSMP)

• Guiding Principles for the Entire ASU Community
• Comply with all applicable EHS laws and
  regulations
• Support ASU initiative for world class EHS
  compliance at all institutional levels
• Personal accountability for responsible behavior
• Support ASU world class sustainability
  initiatives
• Encourage ASU business partners to do the same

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Implementation of EHSMP Guiding Principles

• The EHSMP establishes the following
  responsibilities and structure
• Department of Environmental Health Safety
• Responsible and accountable for ASU compliance
  with all EHS regulations
• Provides technical, regulatory and related
  management services to colleges/schools and
  departments that have a shared responsibility for
  both operational accountability and regulatory
  compliance
• Interacts with regulatory agencies

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Guiding Principle Implementation (cont.)

• Campus/Institute/Colleges/Schools and University
  Departments
• Each ASU unit will conduct its operation in
  accordance with all EHS laws and implement ASUs
  EHS policies
• Work cooperatively with EHS to conduct EHS
  training inform employees about work place
  hazards and safety procedures conduct
  inspections and correct violations investigate
  incidents and employee complaints enforce
  policies and appropriately document activities
  and processes
• Each Dean, Chair, and major operating unit
  Director shall appoint an EHS Compliance
  Officer(s) to serve as associates and adjuncts to
  EHS professional staff

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ASU EHS Policy Committee

• Charged with ensuring ASU compliance with current
  and potential EHS regulations and recommending
  ASU EHS Policy for approval by the President
• Chair Scott Cole, Deputy Executive Vice
  President, University Services
• Co-Chair Paul Johnson, Associate Vice President
  for Research

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ASU EHS Policy Committee (cont.)

• Members
• Simon Peacock
• Yaa-Yin Fong
• Gary Septon
• Nancy Tribbensee
• Ed Hall
• Danny Peterson
• Ranko Richert
• Leon Igras

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ASU EHS Operations Committee

• Chair Leon Igras, Director, Environmental
  Health Safety
• Members
• Gloria Aerni
• Mike Velazquez
• Anne Ellis
• Leslie Miller
• James Kotonias
• Jean Humphries
• Steffany Knirsch
• Operational managers who evaluate ASU wide EHS
  and Loss Prevention issues and develop policies
  for approval by Policy Committee

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Compliance Officers

• Duties
• Attend an initial one day, CO training offered by
  EHS
• Attend twice per year, CO Breakfasts
• Serve as a conduit and contact person for your
  organization from EHS
• Meet with your delegating authority every 6
  months to discuss EHS issues

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Compliance Officers

• Senior Compliance Officers
• Mike Velazquez
• Anne Ellis
• Leslie Miller
• James Kotonias
• Jean Humphries
• Steffany Knirsch
• Replace any departing COs from your unit
• Hold two CO meetings per year with your college,
  school, campus or institute COs.

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Compliance Officer Training Dates

• Please pick two half days for a full one day of
  training. One morning and one afternoon
• February 22, 2006
• March 2, 2006
• We will pass around a sheet, please sign up for
  one morning and one afternoon session

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Compliance Officer Web Page
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Compliance Officer Web Page

• Compliance Officer web page created to assist
  COs
• Suggestions and comments welcome
• Send to cbowers_at_asu.edu

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Hazardous Materials Policy
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HM Shipping Receiving Policy (HMSRP)

• Notification to Deans, Directors, Department
  Chairs
• HMSRP Principles
• Safety
• Compliance
• Security
• Specifies functional operational
  responsibilities
• Establishes guidelines at ASU for
• Receiving HM
• Designated HM receiving areas personnel

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HM Shipping Receiving Policy (HMSRP)

• Shipping HM
• Establishes a centralized ASU HM shipping
  facility
• Most ASU HM shipments are infrequent small
  quantities, but
• Designates additional HM shipping units as
  follows
• Biodesign,
• Chemistry, and
• Fulton School of Engineering
• Shipping Information

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HM Shipping Receiving Policy (HMSRP)

• Training
• Employees must be certified to prepare ship HM
• Initial training schedule --dates TBD
• 2-days -- DOT,
• 1 day -- IATA,
• 1 day -- Infectious Substances
• Recurrent training also required

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Emergency Preparedness
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Emergency Plans

• Specific for
• Units,
• Departments, and
• Building Specific Plans

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Occupants

• Fire Safety Plans
• Evacuation Plans
• Drills
• Employee Training Response Procedures
• Hazard Communication
• Use Occupancy Related Requirements
• Recovery Plans
• Provide appropriate information to emergency
  responders

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Environmental Compliance Audit(Tempe Campus )

• Third-party multi-media audit of campus
  environmental compliance

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Purpose of the Environmental Audit

• Review ASU existing policies, permits, reports
  and practices to assess ASUs level of compliance
  to all applicable environmental laws
• Report findings, make recommendations to correct
  identified deficiencies and document practices
  that are working

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Audit Strategy

• Analysis of the campus operations and facilities
  that are regulated
• Assessment of each regulated operation and the
  universitys compliance status with applicable
  laws
• Review EHS compliance management systems

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Audit Tasks

• Review management programs and policies
  maintained at ASU EHS
• Inspect and evaluate selected research and
  academic laboratories
• Inspect and evaluate selected university
  facilities, i.e, Central Plant, Paint Shop, etc
• Prepare written report

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THANK YOU!
On behalf of Environmental Health Safety we
thank you for taking the time to spend your
morning with us. You are a vital and critical
part of ensuring the safety for all students,
staff and faculty at Arizona State University and
protecting ASUs national reputation. We look
forward to working with each and every one of you
in the future.