SAP Implementation Project Cycle

1
SAP Implementation Project Cycle

• SAP projects should still be considered recent
  phenomena
• Vivek Kale

2
The Project Cycle

• Mission and Objective of the SAP Project
• Project Initiation and Planning
• Critical Success Factors
• Implementation Strategy
• Project Bill of Resources (BOR)
• Implementation Environment
• SAP Implementation Methodologies
• Project Management
• SAP Implementation

3
Mission and Objective of the SAP Project

• Should work in conjunction with the mission of
  the University
• Should satisfy all stakeholders

CSFs
Mission
Initiation
BOR
Environment
Strategy
Implementation
Methodologies
Management
4
Project Initiation and Planning
CSFs
Mission
Initiation
BOR
Environment
Strategy
Implementation
Methodologies
Management
5
Project Initiation and Planning

• Appoint Executive Sponsor
• Form Executive Committee
• Form Steering Committee
• Appoint Chief Project Officer
• Finalize Scope of Project
• Assemble Implementation Team
• Finalize Project Policies Guidelines
• Establish Project Office
• Establish Team for Procurement, etc.

6
Critical Success Factors
CSFs
Mission
Initiation
BOR
Environment
Strategy
Methodologies
Implementation
Management
7
Critical Success Factors

• Direct Involvement of Top Management
• Clear Project Scope
• Covering as Many Functions as Possible Within the
  Scope of the SAP Implementation
• Standardizing Business Processes
• Proper Visibility and Communication on Project at
  All Stages
• Allocation of Appropriate Budget and Resources

8
Critical Success Factors

• Full Time Assignment of Key Managers
• Complete Infrastructure Activities
• Institute a Change Management Plan
• Training of SAP Team Members
• Training of User Members
• Scheduling and Managing Interfaces with Other
  Systems
• Transition Plan for Cut-Over to SAP

9
Implementation Strategy
CSFs
Mission
Initiation
BOR
Environment
Strategy
Implementation
Methodologies
Management
10
Implementation Strategy

• Big Bang Implementation of SAP Modules
• Base Modules Implemented First
• Implementation of SAP Standard Functionality
• Pilot Site Implementation Followed by Rollouts at
  Other Sites

11
Implementation Strategy

• Utilize External Consultants to Primarily Train
  In-House Consultants
• Centralized or Decentralized SAP Configuration
• User-Driven Functionality

12
SAP Implementation Project Bill of Resources (BOR)
CSFs
Mission
Initiation
BOR
Environment
Strategy
Implementation
Methodologies
Management
13
SAP Implementation Project Bill of Resources (BOR)

• Money
• Materials
• Manpower
• Time Period
• Information

14
Implementation Environment
CSFs
Mission
Initiation
Environment
BOR
Strategy
Implementation
Methodologies
Management
15
Implementation Environment

• R/3 Reference Model
• R/3 Business Navigator
• R/3 Analyzer
• Implementation Guide (IMG)
• International Demo and Education System (IDES)

16
SAP Implementation Methodologies
CSFs
Mission
Initiation
BOR
Environment
Strategy
Methodologies
Implementation
Management
17
SAP Implementation Methodologies

• Modeling Business Processes
• Mapping Business Processes
• Perform Gap Analysis
• Finalize Scope
• Customize SAP System
• Test Customized SAP System

18
SAP Implementation Methodologies

• SAP Procedure Model
• Organization and Conceptual Design
• Detailed Design and System Set Up
• Preparations for Going Live
• Productive Operations
• Accelerated SAP (ASAP)

19
Project Management
CSFs
Mission
Initiation
BOR
Strategy
Environment
Methodologies
Implementation
Management
20
Project Management

• Project Organization
• Project Control
• Project Monitoring
• Project Reviews

21
SAP Implementation
CSFs
Mission
Initiation
Environment
BOR
Strategy
Implementation
Methodologies
Management
22
SAP Implementation

• Pre-Implementation
• Training
• Levels 1, 2 and 3
• Partner Academy Courses
• SAP Installation
• Implementation
• Post-Implementation

23
Why SAP Projects Might Be Less Than Successful

• Top management support falters
• Lack of clear scope
• Decisions to change processes ignored
• Lack of visibility and communication
• Lack of adequate budget
• Conflicts on team not resolved quickly
• Conflict between team and consultants
• Slow decision making process
• Team members might resign