City Clerk Election Training

1
City Clerk Election Training

• Presented by the
• Office of the Secretary of State
• August 2008

2
Training Purpose

• Know the scope of your responsibilities
• Know what key questions to anticipate
• Know resources available
• Leads to election administration certification

3
Clerk Responsibilities

• Arrange for polling places
• Arrange for election judges to staff individual
  polling places
• Post notices
• Accept candidate filings for your city

4
Clerk Responsibilities

• Prepare ballots
• Administer regular absentee process for city only
  elections, state elections if delegated
• Administer Election Day activities
• Canvass city results
• Retain election materials and records for 22
  months

5
Resources

• City Clerk and Election Judge Guides
• Available on our website
• www.sos.state.mn.us
• MN Election Laws
• Your County Auditor

6
Election Administrator Certification

• County auditor trains and certifies with support
  from Secretary of State
• Initial certification 5 hours
• Maintenance hours 4 hours during the following
  election cycle (Jan. 1 even year to Dec. 31 odd
  year)
• (M.R. 8240.2700)

7
Election Calendar

• Current calendar posted at www.sos.state.mn.us
• Alerts you to statutory deadlines and required
  activities
• Published notice
• Posted notice

8
Definitions

• Municipality - "Municipality" means any city or
  town
• Metropolitan area - "Metropolitan area" means the
  11 counties of Anoka, Carver, Chisago, Dakota,
  Hennepin, Isanti, Ramsey, Scott, Sherburne,
  Washington, and Wright
• (M.S. 200.02)

9

• Conducting Elections

10
Precincts

• The basic geographical units for organizing and
  administering elections
• Each city must be at least one precinct
• Precinct boundary changes
• Must be made before June 1 of state election
• Or Ninety (90) days before the next election
• Annexations change precinct boundaries
• (M.S. 204B.14)

11
Precincts

• Mail balloting for a precinct designated by
  governing body applies to county auditor for
  permission
• Municipality having fewer than 400 registered
  voters on June 1
• Precincts having fewer than 50 registered voters
• Unorganized territories if provided for by the
  county board
• Municipality may conduct special mail elections
  for questions with 53 day notice to auditor
  (2008 Law Change)
• (M.S. 204B.45 M.S. 204B.46)

12
Polling Place

• The city council must designate, by ordinance or
  resolution a polling place that is
• Large enough to accommodate the election
  activities
• Free of other non-election activities
• Smoking free
• Liquor free and not next to a liquor service area
• Fully accessible
• (MS 204B. 16 subd. 5)

13
Polling Place Access

• All designated polling places must be in
  substantial compliance with 204B.16
• Each polling place must be accessible by voters
  who are elderly or have physical disabilities
• A polling place is deemed accessible if it
  complies with the standards in MS 204B.16 sub 5,
  paragraphs (a) to (f)
• (MS 204B.16)

14
Polling Places

• Minimum accessibility requirements include
• Paved parking with wide spaces reserved for
  disabled persons
• Curb cuts or temporary ramps
• Paved main routes free of stairs or elevator
  bypasses
• Doorways/entrances minimum 32 inches wide
• Walkways/hallways minimum 36 inches wide
• Hallways free of protrusions overhanging floor
• Handrails on stairs
• Signs showing accessible routes into location
• Signs outlining assistance available
• At least one 34 inch high accessible voting
  station
• (M.S. 204B.16)

15
Polling Places

• AutoMARK
• Must be available for federal, county, city, and
  school elections.
• Available in the office for in person absentee or
  mail voting for these elections.
• (M.S. 206.57)

16
Polling Places

• Polling places located
• Within 1 mile of a precinct boundary in a city
  located in whole or in part in the metro area
• (2008 Law change)
• (M.S. 204B.16)

17
Polling Place Changes

• Designations remain effective until changed
• Changes cannot be made less than 90 days before
  the next election nor anytime between the state
  primary and general elections
• Clerk must notify auditor of change
• Voters must be notified of change at least 25
  days before the next election (either by a card
  sent by auditors, or a letter sent by the clerk
  or auditor)
• (M.S. 204B.16)

18
Shared Voting Equipment

• One precinct count voting system can be used to
  count ballots for up to four precincts
• In the same county
• With a combined total of fewer that 2,500 voters
  as of June 1 of that election year
• Participating precincts will be at the same
  location, but have
• Separate election judges
• Separate rosters
• Separate summary statements
• (M.R. 8230.4365)

19
Combined Polling Place

• A single combined polling place can be
  established no later than June 1 of any year for
  
• Two contiguous precinct in the same municipality
  with less than 500 registered voters
• Up to 4 contiguous municipalities located outside
  the metro area, in the same county
• each municipality must approve
• Non-contiguous precincts located in one or more
  counties
• each governing body the Secretary of State
  must approve
• (M.S. 204B.14, subd. 2)

20
Combined Polling Place

• Each precinct in a combined polling place has
• Separate rosters
• Separate summary statements
• A single set of election judges may be appointed
  to serve at a combined polling place
• A copy of the ordinance or resolution
  establishing the combined polling place must be
  filed with the county auditor
• A municipality can withdraw from a combination by
  notifying the county auditor no later than May 1
  of any year
• (M.S. 204B.14)

21
Election Judges

22
Election Judges

• Clerk, though the city council, hires polling
  place election judges and assigns to precincts
• Party lists to municipalities by June 15th
• At least 2 EJ in each precinct affiliated with
  different parties (Law Change 2008)
• Minimum of three judges per precinct (at all
  times)
• One per 150 voters when using hand-counted
  ballots
• Minimum of four judges in precincts having
  electronic voting systems and more than 400
  voters
• (M.S. 204B.21 M.S. 204B.22)

23
Election Judges Eligibility

• Eligible to vote anywhere in Minnesota
• Able to read, write and speak English
• Appointed by the City Council
• Trained and currently certified as
• an election judge
• (M.S. 204B.19)

24
Election Judge Cannot Be

• A candidate in that election (i.e., running for
  an office on a ballot used in that precinct) or
• The husband, wife, parent, child, brother or
  sister of a candidate or another election judge
  in the same precinct
• (M.S. 204B.19, subd. 2)

25
Election Judge Trainees

• Students aged 16-17 can serve as trainees with
  permission from the principal and their parent
• Appointed without party affiliation, trainees
  cannot serve in roles requiring party balance nor
  can they serve past 1000 PM
• Trainee election judges may be paid not less than
  two-thirds of the minimum wage for a large
  employer
• (M.S. 204B.19)

26
Additional Logistics

• On Election Day, the clerk may fill election
  judge vacancies and provide for their emergency
  training (details in Election Day Activities)
• Delegate alternates as part of appointment
  resolution
• Compensation is set by the appointing authority,
  but must be at least minimum wage (2/3 minimum
  for student trainees)
• (M.S. 204B.19)

27
Election Judge Training

• County auditors may delegate this responsibility
  to the city clerk
• Required Judge Training
• Election Judge
• Head Election Judge
• Healthcare Facility Absentee Voting Election
  Judge Training
• (M.S. 204B.25 M.R. 8240.1750, subp. 2 M.R.
  8240.1800)

28
Giving Notice

29
Required Notice

• Candidate filing period
• Election Notice
• to County Auditor
• Public Notice of Election
• Notice of mail procedures
• Notice of No State Primary
• (M.S. 205.13 M.S. 205.16 M.S. 204B.45 M.S.
  204D.03 204D.07)

30
Required Notice

• Electronic Voting System Public Accuracy Test
• Sample Ballot
• (M.S. 206.83 M.S. 205.16)

31
Candidate Filings

32
Candidate Filings

• Candidate eligibility (eligible to vote, age 21,
  and 30 day resident).
• Two-week filing period opens 70 days before
  election.
• Published notice
• Notice to the Auditor
• Accept Affidavit of Candidacy and filing fee
  (or Petition in Place of Filing Fee)
• Note Electronic filing for absent candidates
  does not apply to Municipal offices (2008 Law
  Change)
• 2 day withdrawal period. Filing Fee not refunded
• Separate filing to fill terms for vacancies
• (M.S. 204B.03)

33

• Campaign Finance and Practices

34
Chapter 211A

• Candidates and committees
• County
• Municipal
• School district
• Other political subdivision
• Requirements in addition to local charter
• (M.S. 211A.02, subd. 3)

35
Chapter 211B

• Campaign practices
• Federal candidates
• State candidates
• Local candidates
• Committees formed to promote or oppose ballot
  questions and constitutional amendments

36
211A Filing Officer

• Officer authorized by law to accept affidavits of
  candidacy or nominating petitions for an office
• Authorized to place a ballot question on the
  ballot
• (M.S. 211A.01, subd. 7)

37
Required Campaign Reports

• Initial report
• Year-end report
• When candidates name or a ballot question appears
  on the ballot.
• Pre-primary or special primary report
• Pre-general or special election report
• Certification of filing
• Post-general or special election report
• Statement of economic interest (when applicable)
• Final Report
• (M.S. 10A.09 M.S. 211A.02)

38
Initial Report

• Due within 14 days of raising or spending 750
• Must make all required filings until final report
  is filed
• (M.S. 211A.02, subd. 1 (a))

39
Year-End Report

• Due January 31 of each year following year when
  an initial report is filed
• Contains information for the entire year when
  candidate name or ballot question not on the
  ballot
• For example 2008 year-end report filed January
  31, 2009
• (M.S. 211A.02, subd. 1 (b))

40
Election Year Reports

• Pre-primary or special primary report
• Due 10 days before the primary or special primary
  
• Pre-general or special election report
• Due 10 days before the general or special
  election
• Certification of Filing
• Post-general or special election report
• Due 30 days after the general or special election
• (M.S. 211A.02, subd. 1)

41
Certification of Filing

• Seven days after the general or special election
• Also filed by committee formed to promote or
  defeat a ballot question
• Indicates all reports filed or did not raise or
  spend 750 in the calendar year
• Election certificate cannot be issued until
  received
• Violation by Filing Officer Misdemeanor (M.S.
  211A.05)

42
Final Report

• May be filed when all debts are paid and less
  than 100 in assets in the aggregate
• Contains same information as required with
  standard reports
• Covers the period from the last report to the
  date the final report is filed
• New initial report filed if new activity
• (M.S. 211A.03)

43
Required Information

• Campaign financial reports must include
• Name of the candidate or committee
• Printed name, address, telephone number,
  signature, and email address (if available) for
  person responsible for filing the report (Law
  Change 2008)
• Total amount of all expenditures
• Amount, date and purpose for each expenditure
• Total amount of all contributions received
• Contribution amount, date, name, address,
  employer, or occupation if self-employed, for
  anyone donating in excess of 100 in the
  aggregate (Law Change 2008)
• Report activity from last report to five days
  before current report is due
• (M.S. 211A.02, subd. 2)

44
Contribution Limits

• Population of territory represented less than
  100,000
• 300 in the aggregate during election year and
  100 in the aggregate during non-election year
• Population of territory represented 100,000 or
  larger
• 500 in the aggregate during election year and
  100 in aggregate during non-election year
• (M.S. 211A.12)

45
Failure to File

• Filing officer must immediately notify a
  candidate or committee if they fail to file a
  report on the date that it is due
• Must file complaint with the Office of
  Administrative Hearings missing report is not
  filed within 10 days after notification is mailed
• The formal complaint can be withdrawn once the
  missing report is filed
• (M.S. 211A.05 211B.32)

46
Riley vs. Jankowski

• April 2006 Minnesota Court of Appeals ruled that
  at least in part M.S. 211B.04, disclaimer
  requirements, is unconstitutional
• Office of Administrative hearings has
  jurisdiction over Minnesota Statutes Chapter 211B
  and their website contains information relating
  to this issue
• www.oah.state.mn.us
• (Minnesota Court of Appeals file A05-1125)

47
Campaign Signs

• Whether a municipality has a sign ordinance or
  not, signs of any size may be posted in any
  number from August 1 in a state election year
  until 10 days following state general election
• Signs can be posted at anytime if a municipality
  does not have a sign ordinance
• (M.S. 211B.045)

48
Access to Multiple Unit Dwellings

• Political candidate or campaign workers with
  candidate allowed access to
• Apartment building
• Dormitory
• Nursing home
• Manufactured home park
• Other multiple unit facility used as a residence
• Single family homes located on private roadways
• Particular exceptions can limit access
• (M.S. 211B.20)

49
Participation in Public Parades

• If a parade allows candidates, a candidate must
  be allowed to participate for a fee that is not
  greater than fee charged to other units
• (M.S. 211B.205)

50
Complaints of Unfair Campaign Practices

• Complaints of campaign finance or practices
  violations (M.S. 211A or 211B) heard by the
  Office of Administrative Hearings
• Complaints are initiated by filing a completed
  complaint form with the OAH, available at
  www.oah.state.mn.us
• Cost of complaints relating to county or local
  offices or ballot questions assessed against
  county(s) where the election is held
• (M.S. 211B.32 211B.37)

51
Ballot Preparation

52
Optical Scan Ballot Creation

• Provide ballot information to your auditor
• As soon as possible after the close of withdrawal
• Municipal offices, questions
• Candidates
• Base rotations
• Draw by lot for first precinct
• Vendor completes rotation for remaining
  precincts
• (M.S. 206.90 M.R. 8220.0850)

53
Ballot Information

• Enter your ballot information into the State
  candidate filing system
• Your auditor may do this or ask you to do this
• Benefits
• Fewer ballot errors
• Faster ballot printing and delivery
• Voters can view precinct ballots from the polling
  place finder on the SOS website (My Ballot)
  prior to the election

54
Ballot Questions

• Address bond and levy decisions, and a small
  number of other specific issues
• No general initiative or referendum process, nor
  advisory elections
• (M.S. 205.10, subd. 1)

55
Voting Equipment

56
Assistive Voting Equipment

• Minnesota Statute 206.75 requires
• In federal and state elections held after
  12/31/05 and
• In county, municipal, and school district
  elections held after 12/31/07
• An assistive voting system must be available
  that
• Allows individuals with disabilities to vote
  privately and independently.
• Provides voters with the opportunity to
  correct ballot marking errors

57
Vote System Testing

• All electronic voting system elements are
  required to have
• Preliminary testing tests the counting of
  offices and precincts for each ballot style
• Public Accuracy Testing the public
  demonstration of the accuracy of the preliminary
  testing
• May be completed by county or clerk
• (M.R. 8220.1050 STAT AUTH MS 206.57 206.81
  206.82)

58
Absentee Voting

59
Eligible to vote absentee?

• For voters expecting to be unable to go to
  the polling place because of
• Absence from the precinct
• Illness or disability
• Religious discipline or observance
• Service as an election judge in another precinct
• Eligible emergency declared by the governor or
  quarantine declared by federal or state
  government
• (M.S.203B.02, subd 1)

60
Ongoing Absentee Status

• Ongoing absentee status is for voters who
  reasonably expect to be unable to go to the
  polling place on a continuing basis
• Available upon written request a form is
  available on our website
• Voter applies to county auditor or municipal
  clerk for ongoing absentee status
• Clerk or Auditor sends an AB application to voter
  for all subsequent elections 45 days before the
  election
• (M.S. 203B.04)

61
Ending Ongoing Absentee Status

• Ongoing absentee status ends on
• Voters written request
• Voters death
• Return of ongoing absentee ballot as
  undeliverable
• Voters ineligibility to vote
• Placement on inactive status
• (M.S. 203B.04)

62
Absentee Voting Administration

• In state elections, absentee voting must be
  administered by
• County Auditor
• Full-time Municipal clerk if
• The county auditor has designated the clerk to
  administer AB, or
• The clerk has given auditor notice of intention
  to administer AB
• (M.S. 203B.16)

63
Absentee Voting Administration

• Regular absentee applications
• Processed by County Auditor or Clerk
• Federal Postcard Application (FPCA) for
  uniformed, overseas citizens.
• Processed by County Auditor
• FPCA processed as VR application not from person
  indefinitely overseas (2008 Law Change)
• Clerk forwards application to appropriate county
  auditor
• County UOCAVA AB board accept/reject(2008 Law
  Change)
• (M.S. 203B.04 M.S. 203B.17)

64
Municipal Elections

• Not held with a County or State election
• Clerk may administer absentee voting for
  municipal elections
• County auditor may act on behalf of municipal
  clerk
• Special municipal election may be cancelled if
  more than 46 days before election notify auditor
  of cancellation (2008 Law Change)
• (M.S. 203B.16)

65
At least 30 days before Election

• Have ballots available
• Have adequate supply of absentee applications,
  envelopes, and instructions
• Begin absentee voting on time
• (M.S. 203B.05)

66
Clerk Administration Duties

• Process completed applications
• Provide voter with ballots and other materials
• Put 1st class postage on return envelopes (Send
  materials in pre-paid special delivery envelope
  if provided by the voter)
• Secure voted ballots and other materials upon
  return (Arrange for processing, counting and
  recording of votes)
• (M.S. 203B.06)

67
Required Office Hours

• If clerk is administering absentee voting, office
  must be open from 1000 a.m. to 300 p.m. on the
  Saturday, and until 5 p.m. on the Monday,
  preceding the election
• (M.S. 203B.085)

68
Non-Registered Challenged Voters

• Notation on record indicates a challenged voter
• Process these voters as if they are unregistered
• Non-registered absentees also include a
  registration application
• Only non-registered and UOCAVA absentees required
  to have administrative envelope or security flap
  on return envelope (2008 Law Change)
• (M.S. 203B.04)

69
Return of Absentee Ballots

• In person by 5 p.m. day before election
• Check mail delivery on Election Day
• Agent delivery to clerk (not election judge) by
  300 on Election Day
• (M.S. 203B.08)

70
Processing Absentee Ballots

• Clerk stamps or initials and dates return
  envelopes, logs them in, and keeps them in a
  secure location (2008 Law Change)
• Returned by agent clerk checks agents
  identification, logs agent name and address, logs
  voters name and address. Agent signs log
• (M.S. 203B.24)

71
Processing Absentee Ballots on Election Day

• Clerk confirms ballots from last mail delivery
  are recorded and delivers them to the election
  judges for processing
• Federal write-in ballot may be used for federal,
  state, and local offices
• For federal office write-in for candidates name
  or party name are counted
• For state and local office only candidate name
  counted, party only will not be counted
• (2008 Law Change)
• (M.S. 203B.08, Subd. 3)

72
Voters in Health Care Facilities

• Full-time clerk or auditor must conduct AB voting
  for residents of HCFs
• Send teams of judges to accept applications and
  issue ballots during 20 days before the election
• Teams must be of different political parties
• One-hour additional training is required for
  election judges
• (M.S. 203B.11 M.R. 8240.1800)

73
Healthcare Facility Definition

• Health care facility - Health care facility
  means a licensed hospital, sanitarium, or other
  institution as defined in section M.S.144.50,
  subdivision 2, or a nursing home licensed to
  serve adults under section M.S.144A.02
• (M.S. 203B.01)

74
Healthcare Facility or Not?

• Checking Health Care Facilities for Licensing
• To check if a HCF meets the above requirements,
  you can call the Minnesota Health Department,
  License and Certification, 651-215-8700 or the
  web address
• http//www.health.state.mn.us/divs/
• fpc/directory/providerselect.cfm

75
Conducting HCF Outreach

• Recommended! Work with HCF early!
• Coordinate with HCF
• Pre-register voters for fewer HCF election-day
  registrations
• Receive most applications before HCF voting
  period
• Judges still must accept applications and issue
  ballots during HCF voting. This includes
  healthcare patient who are hospitalized one
  day before election
• (M.S. 203B.11)

76
Health Care Facility Voting

• Three ways to vote for HCF resident
• Health Care Facility Resident
• Voter who becomes hospitalized one day before the
  election (rarely used)
• Agent Delivery for patient in hospital,
• HCF, other covered facility, or at home

77
Residential Facility Vouching

• During absentee voting outreach to healthcare
  facilities, employees of the facility can vouch
  for residents
• An election judge can vouch if they are a
  registered voter in that precinct

78
Agent Delivery

• Voters who may use agent delivery (Law Change
  2008)
• Hospitalized or HCF voter
• Individual in an adult residential program
• Resident of a shelter for battered women
• Resident of Assisted Living Facility (Minn. Stat.
  144G)
• Voter who has difficulty getting to polls due to
  incapacitating health reasons or disability
• (M.S. 245A.02, subd. 14 M.S. 611A.37, subd. 4)

79
Agent Delivery

• Process
• Voter designates an agent to deliver the ballot
  to the voter during 7 days before election (2008
  Law Change)
• Voter designates agent by 200 p.m. election day
• Ballot returned to auditor or clerk by 300 p.m.
• Affidavit to designate agent may be combined with
  AB application
• May wish to coordinate receipt of forms by fax
  with HCF or facility
• (M.S. 203B.11)

80
Agent Delivery

• Individual designated as Agent
• Must have a pre-existing relationship with
  voter
• Can serve as agent for no more than three voters
• Cannot be a candidate in the election
• OSS provides sample materials
• voter request affidavit
• transmittal envelopes
• (M.S. 203B.11)

81
SAH Rules 8290.1400

• Vote as absentee, name not in SVRS
• OSS provides AB app to participant, coordinates
  ballot from county to voter, verifies signatures
  match on return certification
• OSS xfers secrecy env to new return envelope w/o
  voters name/address
• OSS forwards ballot to Auditor, to Clerk
• Judges must accept and note as SAH AB on blank
  roster page

82
Election Day Activity

83
Election Day Activities

• Voting Hours (Municipal Elections)
• Minimum hours for metro area city from 1000 a.m.
  to 800 pm
• Non-metro area minimum 500 pm to 800 pm
• Voting Hours (State Elections)
• At state primary and general, all city polling
  places must be open from 700am-800pm
• (M.S. 204C.05 M.S. 205.175)

84
Election Judge Vacancies

• A vacancy exists if
• If a judge fails to arrive within 30 minutes of
  poll opening, or
• Fails to perform duties assigned by head judge,
  or
• Becomes unable to serve
• Remaining election judges elect a qualified
  individual to fill the vacancy or
• Municipal clerk may assign election judges to
  fill vacancies as they occur if alternate judges
  appointed
• (M.S. 204B.23)

85
Authorized Persons In Polling Place

• Persons providing assistance
• Persons vouching for a voter
• Observers authorized by OSS or clerk
• Peace officers, if requested by election judge
• Children with voters
• Challengers
• Teachers with students when authorized by OSS
• Persons making a written complaint
• (M.S. 204C.06)

86
Authorized Persons In Polling Place

• News media may enter polling place to observe
  voting process
• Present photo ID along with media credentials or
  written statement from local election official
• Stay 6 feet away from voters
• Cannot interfere with voting or talk to voters
• Cannot make a list of voters
• (M.S. 204C.06, subd 8)

87
Challengers

• Appointed by nonpartisan candidates, political
  parties, or by jurisdiction holding election on a
  question
• Present letter of appointment and proof of
  residence used for election day registration
  proving they are residents of MN
• Only challenge voters eligibility based on their
  own personal knowledge
• Must complete Oath of Challenge Form
• Cannot converse with voters unless to determine
  voter eligibility in presence of election judge
• Cannot make lists of who voted or handle
  materials
• (Laws of 2008, Chapter 244, M.S. 204C.07, 204C.12)

88
Challenge Process

• Challenger must complete Oath of Challenge Form
• Have the challenged voter swear or affirm the
  oath
• Election judge questions the voter regarding the
  reason for the challenge
• If the voters answer indicate the voter is
  eligible to vote in the precinct, the voter may
  sign the roster and proceed to vote
• Make notations on Oath of Challenge form and
  Incident Log as appropriate
• (M.S. 204C.12)

89
Prohibited Polling Place Activities

• Persons/items/activities not allowed in the
  polling place
• Disorderly persons
• Intoxicated persons and/or liquor
• Campaigning or campaign materials (e.g.
  literature, buttons)
• Smoking
• (M.S. 204C.06)

90
Prohibited Polling Place Activities

• No lingering
• No one except an election official or an
  individual waiting to register or to vote shall
  stand within 100ft of the building where the
  polling place is located (2008 Law Change)
• (M.S. 204C.06)

91
Prohibited Polling Place Activities

• Primary and Election Day Prohibitions
• A person may not
• Display campaign material or post signs
• Ask, solicit, induce, or persuade a voter
• Within 100 feet of the building where a polling
  place is located, or anywhere on the public
  property on which a polling place is situated
• NOTE this means that campaign buttons cannot be
  worn in the polling place and campaign signs
  cannot be displayed on cars or in yards near the
  polling place
• (M.S. 211B.11, subd. 1)

92
Election Day Registration
Front
Back
93
Election Day Registration

• Old voter registration applications can be used
  through the 2008 general election and election
  days after that
• EDR/In-person Tennessen Warning must be made
  available
• Tennessen Warning printed on backside of new
  voter registration applications used for election
  day registration
• (M.R. 8210 Laws 2007, Chapter 129)

94
Election Day Registration

• Use precinct finder or map to make sure voter is
  in correct place
• Have voter complete VRA
• Have voter provide proof of residence
• Document proof of residence provided on bottom of
  VRA
• Have voter complete and sign new registrantpage
  of election day registration roster
• Provide voter with voter receipt and direct to
  ballot judge

95
Election Day Registration

• Documents with current name and address in
  precinct (2008 Law Change)
• Valid MDL or MN ID or Learners Permit or receipt
• Prior registration in the precinct with previous
  name or address on roster
• A current valid student ID, provided the student
  appears on a post secondary education housing
  list
• Notice of late registration
• Tribal ID from a federally recognized tribal
  group with name, current address, signature,
  and picture
• (M.S. 201.061 M.R 8200.5100)

96
Election Day Registration

• Or photo ID plus a current bill
• Photo ID, may be expired
• MDL or MN ID with former address
• US passport
• US military ID
• MN post secondary student photo ID
• Tribal ID with name, signature, picture
• (M.S. 201.061 M.R. 8200.5100)

97
Election Day Registration

• Bill with voters name and current address in the
  precinct (2008 Law Change)
• 1. Utility bill, regardless if delivered
  electronically or by mail due within 30 days of
  election day
• Telephone, television, internet service provider,
  electric, gas, phone, cell phone, water, garbage,
  sewer, and solid waste
• Current name and address in the precinct
• 2. Student fee statement
• 3. Rent Statement dated within 30 daysof
  election day that itemizes utilities
• (M.R. 8200.5100)

98
Election Day Registration

• May also use a voucher
• Someone registered in same precinct vouch for
  their residency
• Can vouch for up to 15 voters
• Employee of a residential facility can vouch for
  an unlimited number residents for that facility
• (M.R. 8200.5100)

99
Clerks role after polls close

• Summary statements and ballots returned to
  municipal clerk or county auditor ASAP, not later
  than 24 hours
• Be sure they are sealed and signed over the
  sealed part
• Check summary statements/math
• If failed to deliver, clerk must send special
  messenger to polling place
• Clerk should log time and names of delivery
• Clerk returns polling place rosters and completed
  VR cards to county auditor in 48 hours
• Deliver other even-year materials to Auditor
• (M.S. 204C.25, M.S. 204C.27, M.S. 204C.28, M.S.
  204C.29)

100
After The Election

101
After the Election

• Canvassing returns
• Canvassing board meets and declares the results
  of city races
• Within two day of the primary
• Within seven days of the general election
• (M.S. 205.065 Sub. 5 M.S. 205.185, subd.3)

102
Certification of Results

• Clerk certifies city results to county auditor
• Clerk issues certificate of election to
  candidates after certification of filing is
  received and after 7 days of canvass if no
  recount requested or contest is filed
• Notify Secretary of State of referendums changing
  form of government or approving intoxicating
  beverage sales
• (M.S. 204C.40 M.S. 367.30 .31)

103
Record Retention

• Clerk is responsible for custody of ballots and
  returns in city elections
• Clerk must secure all materials used in the city
  election (including voted ballots) for 22 months
  following the election

104
Election Recounts

105
Local Recounts

• The clerk is responsible for conducting a recount
  on behalf of the city council
• A written request for a recount must be filed
  with the clerk during the time for notice of
  contest
• within 5 days of primary canvass, 7 days of
  general canvass
• See the Recount Guide for procedures used to
  conduct the recount
• (M.S. 204C.36)

106
Local Recount

• Recount of a candidate or ballot question is
  conducted at the expense of the municipality if
• The difference between votes for and against is
  less than .5 or
• The difference is 10 votes or less and no more
  than 400 votes were cast
• If the difference is greater than above, person
  requesting the recount pays
• A written request for a ballot question recount
  must be filed by any person eligible to vote on
  the ballot question
• The request must be filed with the clerk and must
  be accompanied by the signatures of 25 voters
  eligible to vote on the question
• Canvass Board reconvenes to certify recount
  results

107
Post Election Review of Voting Systems

108
Post-Election Review

• Conducted for even-year elections for
• Governor (or President)
• U.S. Senator
• U.S. Representative
• (M.S. 206.89)

109
Post-Election Review

• Scheduled at the canvass of the state primary by
  county canvassing board
• County auditor notifies Secretary of State of
  randomly selected precincts, time and place of
  review
• Secretary of State posts information on the web
  site
• (M.S. 206.89)

110
Post-Election Review

• Review must be conducted in public
• County auditor is the post-election review
  official, may designate to municipal clerk (2008
  Law Change)
• Conducted in the manner of recounts under M. R.
  8235 as far as practicable
• Post election review official immediately
  reports results to auditor
• Auditor submits results to secretary of state
• Secretary of state reports results to state
  canvassing board at canvass of state general
  election
• (M.S. 206.89)

111
Performance Audit

• OSS must monitor and evaluate procedures in
  precincts being reviewed in post-audit
• At least four precinct per congressional district
• Precincts selected by lot at meeting of state
  canvassing board
• (M.S. 206.895)

112
Training Completion Form

• Todays training hours
• Send to your county auditor to receive credit
  toward your certification

113
Thank You !

• For the care and attention
• you give to every election.