PowerPoint Tutorial 6 Creating Special Types of Presentations

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PowerPoint Tutorial 6Creating Special Types of
Presentations
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Objectives

• Create design themes using the slide masters
• Change page setup and character spacing
• Create new slide master with a custom layout
• Make overhead transparencies in black and white
  (grayscale) and in color
• Prepare a custom photo album using PowerPoint

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Objectives

• Prepare a multiple-page and single-page poster
  presentation
• Create a banner
• Insert and review revision comments
• Manipulate text, insert symbols, and use the
  Format Painter
• Save a presentation file as a PowerPoint Show
  (PPSX) and as a Portable Document File (PDF)
• Encrypt a presentation file and add a digital
  signature

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Changing the Page Setup and Character Spacing

• Open a new, blank PowerPoint presentation in
  Normal view
• Click the Design tab, and then in the Page Setup
  group, click the Page Setup button

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Changing the Page Setup and Character Spacing

• To access the slide master, click the View tab
  and then click the Slide Master button
• To change the character spacing, select an option
  from the Character Spacing button on the Home tab

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Inserting a Custom Layout

• PowerPoint 2007 allows you to modify existing
  layouts, create and modify new layouts, and even
  create and modify new slide masters
• Content
• Text
• Picture
• Chart
• Table
• SmartArt
• Media
• ClipArt

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Inserting a Custom Layout

• Click the Slide Master tab, if necessary, and
  then in the Edit Master group, click the Insert
  Layout button

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Making Overhead Transparencies

• In the Page Setup group on the Design tab, click
  the Page Setup button, click the Slides sized for
  arrow, and then scroll down and click Overhead

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Preparing a Photo Album Using Custom Layouts
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Preparing a Photo Album Using Custom Layouts
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Creating a Poster Presentation

• A poster presentation is generally given at a
  professional meeting, and the information is
  formatted as a poster, or in the space of a
  poster
• Your presentation should have a landscape
  orientation
• Insert pictures and content as necessary

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Creating a Banner with PowerPoint

• Start a new presentation, click the Design tab,
  and in the Page Setup group, click the Page Setup
  button. The Page Setup dialog box opens
• Click the Slides sized for list arrow, and then
  click Banner
• Set the width and height to the desired
  dimensions, make sure the slide orientation is
  set to Landscape, and then click the OK button
• Adjust the title and subtitle placeholders to the
  desired size and location on the banner slide
• Adjust the font size, as desired, so that the
  title and subtitle text fit well in the banner
• Type the text, insert graphics, and make other
  desired modifications and enhancements
• Save the banner file to your disk, and then print
  the banner or send the file to a service bureau
  for printing

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Creating a Banner with PowerPoint
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Creating a Banner with PowerPoint
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Reviewing a Presentation with User Comments

• A review cycle is a system for sending out a
  presentation file for others to review, having
  them add comments (with questions and
  suggestions) to the presentation, getting back
  the copies of the files, and reviewing the
  comments
• A comment in PowerPoint is the electronic
  equivalent of an adhesive note that you can
  attach to a slide

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Adding Comments to a Presentation

• Click the Review tab on the Ribbon, and in the
  Comments group, click the New Comment button

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Printing Comment Pages

• Click the Office Button and then click Print
• Make sure the Print comments and ink markup check
  box is selected

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Inserting Special Symbols

• A symbol in PowerPoint is any text character, but
  usually we think of a symbol as a special
  character that we cant type from the keyboard
• Click the Insert tab, and then in the Text group,
  click the Symbol button

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Inserting Special Symbols
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Saving a Presentation as a PowerPoint Show File

• A PowerPoint Show (PPSX) file, which is a file
  format that opens in Slide Show view when a user
  double-clicks the filename in an Explorer window
• Click the Office Button , point to Save As
• Click PowerPoint Show

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Saving a Presentation as a PowerPoint Show File
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Saving a Presentation as a Portable Document File

• If necessary, download and install the Adobe
  Reader
• Click the Office Button , and then point to Save
  As
• Look for the PDF or XPS command, with the
  subtitle, Publish a copy of the presentation as
  a PDF or XPS file
• It may be necessary to install the add-in

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Saving a Presentation as a Portable Document File
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Encrypting and Adding a Digital Signature to a
Presentation File

• To encrypt a file is to modify the data structure
  to make the information unreadable to
  unauthorized people
• A digital signature is an electronic attachment,
  not visible within the contents of the document,
  which verifies the authenticity of the author or
  the version of the document by comparing the
  digital signature to a digital certificate

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Encrypting and Adding a Digital Signature to a
Presentation File

• Click the Office Button, point to Prepare, and
  then click Encrypt Document
• Type a password for the document
• Click the Office Button, point to Prepare, and
  then click Add a Digital Signature

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Encrypting and Adding a Digital Signature to a
Presentation File