T56 Series III Module Depot Repair Industry Day

1
T56 Series III Module Depot Repair Industry Day

• David Chipman, IPT Lead
• Kyle Richmond Contracting Officer
• P-3 / C-130FRT / E-2C / C-2

14 May 2008
2
Purpose - Agenda

• Purpose - A forum to improve industry
  understanding of Government requirements prior to
  final Solicitation (RFP) release.
• Agenda
• Opening Remarks/Ground Rules 1300 1315
• Contract Technical Requirements 1315 1400
• Contract Characteristics 1400 1415
• Overview of Draft Sections L M 1415 1430
• Planned Schedule 1430 1445
• Break 1445 1500
• Question and Answer Period              1500
  1545
• Closing Remarks/ Adjourn              1545
  1600

3
Ground Rules

• Nothing communicated today changes the terms and
  conditions of the RFP
• Use information from Industry Day and Draft RFP
  package for GENERAL planning purposes
• Do not rely on Draft RFP or Industry Day
  information for proposal preparation purposes
• Information that can be relied upon for that
  purpose will be released in the Official RFP
  package on the NAVAIR homepage

4
Ground Rules

• All materials presented at this conference will
  be posted to the NAVAIR Open Solicitations
  website
• Questions may be submitted in writing to the
  Government team. They will be formally addressed
  today and/or responses will be posted to the
  NAVAIR Open Solicitations website
  http//www.navair.navy.mil/doing_business/open_sol
  icitations/index.cfm
• Questions that would reveal a potential offerors
  confidential business approach should not be
  presented in this forum

5
Contract Technical Requirements

• Background The Naval Air Systems Command
  (NAVAIR) intends to procure services by full and
  open competition for the maintenance and repair
  of the Navys T56 Series III engines.
• Scope The prospective contract will be for the
  receipt, inspection, disassembly, repair and/or
  modification, assembly, testing, and preservation
  of the T56 Series III (-14 / -16 / -425)
  Propulsion System, modules, Quick Engine Change
  Kit (QECK), and components.
• The Contractor will provide
• Facilities
• Labor
• Material
• Ready For Issue (RFI) condition items
• Three major modules of the engine to be
  maintained and repaired under this contract
• Power Sections (PS)
• Reduction Gear Assemblies (RGA)
• Torquemeters (TM)

6
Performance Work Scope PWS Highlights

• Repair T56 Series III Propulsion Systems, Power
  Sections, Reduction Gear Assemblies,
  Torquemeters, and Quick Engine Change Kits
  (QECKs).
• Provide facilities, labor, test equipment,
  material and arrange for outside services, as
  required, to return items to an RFI condition.
• Repair or replace out of limit parts or
  components regardless of the cause of the out of
  limit condition.
• Forecast all material requirements.
• The Government will not supply tooling to the
  Contractor for performance of repairs, with the
  exception of change kits required for
  incorporation of Technical Directives (TDs).

7
Performance Work Scope PWS Highlights

• Repair IAW current depot maintenance manuals,
  intermediate maintenance manuals, Illustrated
  Parts Breakdown (IPB), Local Engineering
  Specifications (LES), Temporary Engineering
  Instructions (TEI), and Maintenance Requirements
  Cards (MRC) as listed in Section 6.0 of this PWS.
  
• The Contractor shall take physical custody of all
  items received at its facility and shall maintain
  constant care over these items while in storage.
  
• The Contractor shall keep any property received
  under this contract separate from other property.
  
• All property received under this contract shall
  be in an enclosed area accessible only to
  authorized personnel and protected against loss,
  damage, and theft. Warehouse storage space shall
  be at a minimum of 36,000 square feet.

8
Performance Work Scope PWS Highlights

• Perform the following tasks within 7 calendar
  days of receipt of item and a corresponding task
  order.
• Report Receipt Of Items
• Verify Maintenance Records
• Inspect Items
• Represerve Items
• The Contractor shall repair all items received
  under this contract in a First-Received-First-Indu
  cted (FRFI) process to support continuous
  inventory movement.
• Beyond Economical Repair (BER) No items provided
  to the contractor for processing/repair shall be
  considered BER.

9
Performance Work Scope PWS Highlights

• ENGINE DEPOT FIELD TEAMS The Contractor shall
  provide T56 Series III Engine Field Team support
  upon ACO approval and issuance of a task order.
  These teams shall provide on-site depot level
  support for field activities. The fixed-price
  for each task will be negotiated based upon the
  number of hours proposed and the fixed hourly
  rate specified in Section B of this contract.

10
Performance Work Scope PWS Highlights

• ENGINEERING AND TECHNICAL SERVICES The
  Contractor shall provide engineering and
  technical support upon ACO approval and issuance
  of a task order. Each task will be negotiated
  separately by the ACO. The fixed-price for each
  task will be negotiated based upon the number of
  hours proposed and the fixed hourly rate
  specified in Section B of this contract. These
  tasks include, but are not limited to, the
  following
• Coordinate engineering investigations of items
  that have been designated to be of special
  interest by the Navy. The T56 Series III ISSC
  will coordinate with the Contractor on the
  induction of engineering investigation (EI)
  exhibits. This work will include only contractor
  efforts expended supporting the engineering
  investigation that are over and above what is
  normally required. Specific disassembly,
  inspection and data recording instructions will
  be provided on a case by case basis. Disposition
  instructions and release of the EI exhibit will
  be provided by ISSC engineering upon completion
  of the EI
• Develop solutions to emergent problems relating
  to the depot level repair of T56 Series III
  engines
• Follow-up monitoring of system performance
• Investigate and correct in-service deficiencies
• Investigate and process defective items reported
  by operating activities. (Items determined
  defective due to workmanship by the Contractor
  shall not be reimbursed)

11
Contract Characteristics

• Contract Type, Length and Maximum Quantity
• Indefinite Delivery/Indefinite Quantity (IDIQ)
• Base year with four (4) option years,
• Maximum Quantity (annually)
• 160 Power Sections
• 180 Reduction Gear Assemblies
• 140 Torquemeters
• The Government may award a single delivery order
  contract or multiple delivery order contracts for
  the same or similar supplies or services to two
  or more sources under this solicitation
• For single award, guaranteed minimum is 5M, base
  year only
• For multiple award, guaranteed minimum is 2M per
  contract, base year only

12
Contract Characteristics (contd)

• Contract Type
• Firm-Fixed Price
• Contract Line Item Numbers (CLINs) 0X01-0X12 and
  0X14
• Separately Negotiated Fixed Price
• CLINs 0X13, 0X15-0X19
• Offeror to propose single, fully-burdened rate
• Fixed number of labor hours to be negotiated on a
  case-by-case basis prior to issuance of a
  delivery order
• Cost Reimbursable
• CLINs 0X21 (Travel) and 0X22 (Material) in
  support of Separately Negotiated Fixed Price CLINs

13
Contract Characteristics (contd)

• Required Turn Around Time (TAT) for overhaul and
  maintenance is as follows
• Power Sections 60 calendar days
• Reduction Gear Assemblies 70 calendar days
• Torquemeters 60 calendar days
• The Contractors proposed TAT and Warranty
  provisions shall be incorporated into the
  contract at time of award
• The quantities in Section B of the Draft RFP
  identified as Maximum represent the
  Governments maximum requirement across any/all
  contracts that may be awarded. The minimum
  quantities for each contract are expressed in
  terms of dollars, and are specified in Clause
  5252.216-9506 MINIMUM AND MAXIMUM QUANTITIES
  (MAR 1999) (NAVAIR) of this Draft RFP

14
Source Selection/Evaluation Factors(RFP Section
M)

• Best Value Source Selection
• Potential Multiple Award of ID/IQ Contracts
• Evaluation Factors in descending order of
  importance--
• Technical
• Experience
• Past Performance
• Price

15
Ratings/Evaluation

• Technical Factor-The Government will assign both
  a proposal rating and a proposal risk
• Technical Rating assessment of the Offerors
  approach in meeting the solicitation requirements
• Technical Risk assessment of the potential
  impacts of the proposed approach on performance,
  schedule and pricing
• Experience FactorThe Government will assign a
  risk rating only
• Experience Risk assessment as to whether, and
  to what extent, an Offeror has performed similar
  work before
• Past Performance FactorThe Government will
  assign a risk rating only
• Past Performance Risk addresses the probability
  that the Offeror will successfully accomplish the
  contract requirements based on that Offerors
  (including subcontractors and /or team members)
  relevant past performance and systemic
  improvement
• Price Evaluation
• Prices will be evaluated at estimated
  quantities contained in Section B
• Total evaluated price may be adjusted to include
  Government costs required to accomplish the
  Offerors proposed approach
• Evaluation to determine if pricing is complete
  and consistent with the Offerors technical
  approach, reflects a clear understanding of the
  requirement and contains any material imbalances

16
Instructions to Offerors (RFP Section L)

• Five Volumes Required--
• Volume I Executive Summary
• Volume II Technical (Oral Presentation)
• Volume III Experience (Oral Presentation)
• Volume IV Past Performance
• Volume V Price

17
Section L (contd)

• Comply with all requirements of the solicitation
• Proposals that
• Take exceptions to or deviate from any
  terms/conditions
• MAY MAKE AN OFFER UNACCEPTABLE, AND THE OFFEROR
  INELIGIBLE FOR AWARD!
• Alternate proposals are not acceptable
• All proposals must be UNCLASSIFIED
• No price information shall be included in any
  other volume, including cover letters!
• Proposals Due See Block 9 of SF 33
• Past Performance and Volume 1 Executive Summary
  may be due prior to the remainder of proposal
• The Government may incorporate into the final
  contract enhancing features included in the
  Offerors proposal

18
Section L (contd)

• Oral Presentation
• Offerors will brief their Technical and
  Experience Volumes in person at a facility near
  Patuxent River, Maryland
• The Contracting Officer will notify Offerors of
  the scheduled date and time of their presentation
  at least 7 calendar days prior
• The Government intends to conduct full
  discussions for the entire proposal, Volumes IV,
  as defined in FAR 15.306(d), following the
  Offerors initial oral presentation

19
Planned Schedule
20
Break
21
Questions, Comments and Discussion
22
Contact Information

• For any further questions, comments, or concerns
  regarding Request for Proposal N00019-08-R-0012,
  please contact
• Lauren Martz, Contracts Specialist,
• [phone] or lauren.martz_at_navy.mil
• Kyle Richmond, Contracting Officer,
• [phone] or kyle.richmond_at_navy.mil