Performance Accountability Review (PAR)

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Performance Accountability Review (PAR)

• Georgia Department of Technical and Adult
  Education
• FY 2006

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Goals Of The PAR Training

• Become more familiar with the Performance
  Accountability Review.
• Become more knowledgeable of program standards
  and requirements of a review.
• Become more aware of adequate documentation for
  Perkins compliance.

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Goals (continued)

• Become more knowledgeable of the reporting
  procedures required during the review.
• Become more familiar with the institution being
  reviewed.

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Purpose Of The PAR

• To support the commitment to foster continuous
  improvement in the quality and effectiveness of
  vocational-technical programs and services.

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Accomplishing The Purpose

• Verification of proper program standard
  implementation.
• Monitoring of One-Year Funding Application
  plans.
• Verification of federal regulations compliance.

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The PAR Process

• Selecting and Confirming Institutions, Teams and
  Programs.
• PAR Training and On-Site Review.
• On-Site Review Analysis, Verification and
  Synthesis.
• Exit Conference and Summary Report.
• Commissioners Review and Recommendations.

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Team Responsibilities
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Team Member Responsibilities

• Obtains his/her own institutions approval for
  travel, lodging, and necessities.
• Attends PAR training.
• Participates in team review by completing all
  assigned tasks.
• Contributes findings to team report.
• Reviews and suggests revisions to the final team
  report.

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Team Leader Responsibilities

• Coordinate activities with DTAE.
• Lead the on-site visit and team review.
• Provide final report to college president for
  response.
• Submit composite report to the Commissioner.

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Tentative Review Schedule

• 800 a.m. Team Meets
• 830 a.m. Welcome to the Team
• 945 a.m. Team Training
• 1000 p.m. Records Review
• 1200 p.m. Lunch
• 100 p.m. Team Continues
• 230 p.m. Team Meets/Break
• 300 p.m. Exit Conference

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College-wide PAR Measures

• Three(3) College-wide measures with Twelve (12)
  evaluative criteria
  
• CS1- Admissions Procedures
• CS4- Employability Skills (Work Ethics)
• CS7- Warranty Activity
• The responses to all eight (8) federal Perkins
  standards and measures making up the One-Year
  Funding Application.

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Program Level PAR Measures

• The Four (4) Instructional Program compliance
  measures with 14 evaluative criteria
• CS2- Program Structure / Curriculum
• CS3- Instructional Content
• CS5- Advisory Committees
• CS6- Health and Safety

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Review Process

• Colleges are notified of programs to be reviewed
  the afternoon before the visit.
• State office randomly selects 30 of program
  groups.
• Review includes evening programs (if these are
  taught by adjunct faculty the VPI will be
  responsible).
• If program groups at other campuses are selected,
  such programs are reviewed on site.

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Representative Sample

• A representative sample is provided for the
  following documents
• Syllabi, work ethics evaluation forms and course
  grade books.
• A representative sample includes at least, one
  example per program group and at least one
  example per instructor (GEN.ED. representative
  sample on next screen).

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Representative Sample (continued)

• In addition, a representative sample must include
  academic (GEN.ED.) courses taught within program
  groups.
• If a program group contains a diploma then the
  sample must include at least 1 diploma level
  academic course.
• If a program group contains a degree then the
  sample must contain at least 2 degree level
  academic courses.
• If a program group contains both diplomas and
  degrees then the sample must include at least 1
  diploma level academic course and 2 degree level
  academic courses.

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PAR Documentation
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Evaluation Period FY2006 PARs

• FY 2004 PAS
• (July 1, 2003- June 30, 2004)
• Submitted May, 2005
• FY 2005 and 2006 One-Year Funding Application
  Budgets
• (July 1, 2004 - June 30, 2006)
• Submitted May, 2004 and May, 2005

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Definitions
Definitions
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Definitions

• A recommendation points out
• a violation of a policy, state standard or
  federal guideline
• an expenditure of Federal Perkins moneys for a
  purpose that is not in compliance with the
  current Perkins law.

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Definitions (continued)

• A suggestion points out
• an improvement that might be made in an
  educational program or in the operation of some
  part of the institution and
• a questionable activity of the institution which
  is not a clear violation of a policy or state
  standard or federal guideline, but which is a
  concern to the team.

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Definitions (continued)

• A commendation points out
• outstanding achievement in an educational program
  or in the operation of some part of the
  institution.

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Examples ofRecommendations, Suggestions and
Commendations
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Recommendation

• The PAR team recommends that the college
  implement transfer policies that are consistent
  with the GDTAE policies on the transfer of course
  identification codes between programs and
  institutions under its jurisdiction.

Suggestion

• The PAR team suggests that additional advisory
  committee members be recruited so as to be more
  representative of the occupation and to more
  legitimately evaluate program goals, objectives
  and outcomes.

Commendation

• The PAR team commends the New Connections to Work
  program on the outstanding service to its
  constituents. The number of individuals served
  is an obvious asset to the school and community.

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Post Report Timelines

• Within 10 working days of the PAR, the team
  report is finalized.
• Within 20 working days of the PAR, the final
  report goes to the President of the reviewed
  institution.
• Within 10 working days of receiving the final
  report, the President of the reviewed institution
  sends a response.
• Upon receipt and review of institutional
  response, the team leader prepares a composite
  report and immediately sends it to the
  Commissioner.

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Reminders

• Team members are reminded to
• Be Fair -- But Thorough.
• Double check with administrative staff and
  discuss with team before making recommendations.
• Look for best practices.

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QUESTIONS

• Questions