Understanding and Managing Procurement Project Lifecycle from Concept and Strategy to Post Implement

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Understanding and Managing Procurement Project
Lifecycle from Concept and Strategy to Post
Implementation Review.
Paul Passemard
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The Operating Environment

• Business needs changing more rapidly
• flexibility
• PFI.
• Technology removing constraints
• homeworking / lifestyle.
• Drive on costs and value for money
• consolidation
• but
• multiple stakeholders.
• Poor delivery
• Overruns on cost and time
• Sub optimum solutions.

3
Workplace Management needs

• A programme approach
• multiple projects with interdependencies.
• Structured end to end thinking.
• Innovation keep options open.
• Early engagement of stakeholders.
• Consistent use of best practice.

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We manage this staged approach through Gateways

• Gateways at key decision points
• Independent practitioner teams with access to all
  stakeholders
• Lifecycle reviews at each Gate
• Partnership with project team
• Extraction of lessons / areas for action.

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Project Phases
100
Opportunity to Influence Outcome
In-Service
Whole Life Expenditure
Confirm strategy
0
Confirm Justification
In-Service
Confirm Benefits
Contract Award
OJEC
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Gateways For Programmes
PROJECT 1
GATE 1 2 3 4 5
PROJECT 2
GATE 1 2 3 4 5
PROGRAMME
PROJECT 3
GATE 1 2 3 4 5
GATE O
PROJECT 4
GATE 1 2 3 4 5
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Strategic Viability Gate 0

• Business need
• Support by users and stakeholders
• Arrangements for leading and managing
• Main risks identified
• Financial provision.

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Business Justification Gate 1

• Robust business case
• Feasibility studies
• Internal and external authority
• Risk management
• Scope and requirements clear
• Plans for next stages
• Technical strategy
• Quality plans.

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Benefits Evaluation Gate 5

• Business case justification realistic
• Benefits delivery
• Contract management arrangements
• Intelligent customer role
• Contract development vfm
• Exit strategy / recompetition.

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Expected Benefits

• Early clarification of overall strategy, business
  case, and procurement strategy.
• Stakeholder understanding.
• Best available skills and experience deployed.
• Repeated deficiencies corrected.
• Knowledge transfer and use of best practice.

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Evaluation of Gateway Review Process VFM Gains
VFM Benefit VFM Benefit Cost of
Implementing Recommendations
NET BENEFIT
Project prediction
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Lessons

• Business case / benefits realisation / success
  criteria.
• Stakeholder communication.
• Clarity of roles and responsibilities.
• Appropriate skills and business resources.

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Lessons continued

• Risk Management.
• Market knowledge and procurement advice.
• Financial control.
• Contract management.