LeCAP Ashby School

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LeCAP _at_ Ashby School
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LeCAP _at_ Ashby School

• What is LeCAP?
• How does it work?
• a.) Students view
• b.) Tutors view
• c.) Coordinators view
• d.) Admissions view
• Evaluation by Staff Students
• Key Considerations for Implementation
• Any Questions?

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1. What is LeCAP?

• An online, web-based application form for
  applications to all FE institutions within
  Leicestershire
• Accessed by Year 11 students through a website
  which allows them to search for courses online
  and them make a single application for a range of
  courses and institutions
• Allows staff to monitor and assist Year 11 with
  their next steps
• UCAS for Year 11

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LeCAP
Students
Personal Advisers
Schools
Student data
Coursefinder Data
Permitted Users
Admissions managers
Apprenticeship managers
Connexions managers
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2. How does it work?
Applications completed in schools
Received by 1st Choice
Received by 2nd Choice
Accepted
Rejected
Received by 3rd Choice
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2. How does it work?
a.) Students view b.) Tutors view c.)
Coordinators view d.) Admissions view
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a.) What is the students role?

• Log in using individual login details
• Complete 5 main sections
• Submit to their tutor for approval
• Make any changes as necessary

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b.) What is the tutors role?

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• Introduces LeCAP to their students and oversees
  their use of it
• Advise students how to choose options and how to
  compose their personal statements
• Supply references online
• Check students forms and submit or refer back
• Monitor progress of applications
• Liaise with Connexions

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The Tutors View of LeCAP

• Overview
• Checking forms
• References
• Submitting
• Monitoring

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Template 1
Attendance(include any genuine reasons for low
attendance)Attitude to workEffectiveness
in group workSelf-confidenceAbility to
meet deadlinesAptitude for further
studyAdditional information (e.g.
contribution to school life, organisational
skills, specific abilities and achievements,
health problems/circumstances that have had an
impact on progress)Gifted and talented
(specific gifts/talents)
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Template 2
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c.) What is the coordinators role?

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• Import data and set up users
• Oversee the whole system
• Visibility of all students and staff
• Unlock and reset accounts
• Monitor progress of all applications
• Support students staff

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d.) What is the Admission Managers role?

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• Receive applications
• Export student data
• Accept/Reject Student
• Maintain information on Coursefinder

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3. Evaluation by Ashby Tutors

• Likes
• Improves students/tutor relationship
• Easy to access and monitor progress
• Relatively quick to complete each reference
• Difficulties
• Limited by access to computers
• Cannot recall forms once submitted
• References used to be completed by Deputy Head -
  hence more work!

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Evaluation by Ashby Students

• Likes
• Complete at own pace and at home
• Easy to type and correct
• Drop down lists to select from
• Very computer savvy - it comes naturally to most
• Difficulties
• Passwords easily forgotten
• Difficulties in selecting courses
• Failing to save data

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4. Implementation _at_ Ashby

• Initial Steps - Summer/Autumn Term
• Attended Connexions Training
• Introduced to 6 Head of Houses and SLT
• Trained Heads of House
• Trained tutors through breakfast meetings (10 at
  a time)

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Implementation _at_ Ashby

• Next Steps - Autumn Term
• Introduced to students via assembly
• Distributed supporting material to tutors and
  students
• Link established from school homepage
• Letter home encouraging parents to help their
  son/daughter

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Implementation _at_ Ashby

• Ongoing Steps
• Assigned 2 Admin support staff as co-ordinators
  for day to day running of system
• Competition for first completed in place Tutors
  and Students
• Connexions provide drop in sessions at
  break/lunch for students
• Regularly meet with Connexions to identify
  students that need chasing

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Before you start Key Considerations

• Computer access and time? Survey home computer
  use if it is limited in schools
• Staff competence in IT. Its a simple system to
  use, but some staff do struggle.
• Managing the change Gently and slowly but firmly
  - SLT support is vital.
• Ensure a high level of support is in place in
  school for tutors.
• Ensure more than one point of contact for
  students.
• Try to train during Summer Term if possible.

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Practical Preparation by Co-ordinator

• Ensure staff are fully trained in system
• Introduce LeCAP to Year 11 Students
• Import SIMs file
• Generate and distribute student and tutor
  passwords
• Ensure system in place for monitoring
  applications and troubleshooting

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Practical preparation with students

• Investigate and identify suitable courses and
  colleges/6th forms Including use of Course
  Finder, the online prospectus, to select
  favourite courses
• Write personal statements for Achievements and
  Activities and Reasons for Choice
• Make Connexions appointments
• Attend Careers Evening

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Application Process _at_ Ashby

• Start investigation and personal statements
  early in the autumn term
• Start completion online in November
• Discuss with parents and advisers and narrow
  down choices in December
• Tutors start references in Nov/Dec
• Complete form by end of Autumn term and send
• Tutors add attendance record, complete
  reference and check form in by 9th January
• Connexions Tutors chase up outstanding
  applications

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After Submission

• February to April - Main interview time for 1st
  and 2nd choices. Connexions assisting with
  apprenticeship applications.
• Mid April most students will get an offer or
  their forms will be passed to their 3rd choice
• By 10th May students should accept offers and
  not hold more than one definite offer.
• 21st Aug after results received, if in doubt
  about choices or acceptance, contact the school
  or college or seek advice from Connexions

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Finding LeCAP
The regular web addresses are For Students -
via an introduction on the Connexions web
site www.connexions-leics.org/lecap Direct
access www.lecap-leics.org
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Questions?