Center for the Study of Brain, Mind and Behavior

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Center for the Study ofBrain, Mind and Behavior

• Policies, Procedures and Overview
• September 17, 2004

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Overview Mission

• The CSBMB supports interdisciplinary
  neuropsychology research.
• The CSBMB staff performs a variety of functions
  including
• administer grants and facilities
• assist faculty, staff, fellows, students and
  external collaborators in neuroimaging data
  collection and processing
• provide assistance with purchasing research and
  office supplies to support CSBMB research

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Topics

• Facilities
• Website
• Personnel Organization
• Policies and Procedures
• The Basics for Running an fMRI Study
• Purchasing

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Center Facilities

• Magnetic Resonance Imaging Facility (fMRI)
• Electrophysiology Laboratory (EEG)
• Transcranial Magnetic Stimulation Laboratory
  (TMS)
• 2 Eye Tracker facilities
• Computing Facilities
• Electronics/RF Lab

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Center Websites
External website - www.csbmb.princeton.edu Intern
al website www.csbmb.princeton.edu/internal Com
puter portal -sun.csbmb.princeton.edu/internal/com
puting/
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Personnel Organization - Administration
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Personnel Organization fMRI Operations/Electron
ics Lab
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Personnel Organization Data Analysis and
Software
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Personnel Organization Electrophysiology
Laboratory
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Personnel Organization Transcranial Magnetic
Stimulation Lab
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Facility Policies Procedures

• Facilities
• Certification for Equipment Operation
• Investigator Resources

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fMRI Facility
The fMRI Facility is composed of two suites of
rooms Console/Control Room Equipment
Room Scanner Room Subject Waiting
Room Behavioral Testing Room Scanner Simulation
Room
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Access to fMRI Facility
After completion of certification to operate
scanner, request access to the scanner suite
from me. Bernie will authorize your ID/prox
card. This system records every individuals
entry. Access to the waiting room suite is with
a key beginning with H. This may be your office
key. If not, you can see me for a key. We
prefer that you use the waiting room to screen
subjects.
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Access to EEG and TMS facilities
Request a key to access the EEG lab from Jack
Gelfand. Request a key to access the TMS lab
from Keith Schneider.
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Certification to Operate Equipment
The CSBMB requires everyone to complete training
to become certified to run the scanner, EEG or
TMS equipment. Only Princeton University
employees (or graduate students) are eligible to
complete the training and receive
certification. Training and certification is
primarily the responsibility of your lab. All
certifications MUST be filed with the Center.
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Certification to Operate Equipment
Complete MRI Safety Screening Siemens Safety
Video Allegra Manuals Emergency Procedures
Training Human Subjects Training
Certification Apprenticeship Written
Exam Practical Test
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Access internal website from external website
(Investigator Resources)
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Investigator Resources
Requires password to access Each lab (fMRI, TMS
and EEG) has a link with procedures,
documentation and forms Calcium Scheduling
System T.e.s.l.a. Scanner logging system
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Calcium

• Facility Scheduling system
• Request password from Andrew Dewing

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T.E.S.L.A. TMS EEG Scanner Log Administration
Facility Scheduling system Used for keeping
track of scanner Use, but will eventually be used
for tracking EEG and TMS use as well. Currently
under revision Request password from Andrew
Dewing Use of t.e.s.l.a. is mandatory. Failure
to use it properly will result in loss of scanner
privileges.
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Running a CSBMB Study

• Study Approved by the IRP
• Complete Human Subject Training
• Recruit Subjects
• Safety and Consent Forms
• In the Event of an Anomaly

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Getting the Study Approved

• Princeton Institutional Review Panel (IRP)
• composed of Faculty, Staff and community
  members
• charged with protecting interests and rights of
  human subjects involved in research projects
  conducted by Princeton University Investigators

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Getting the Study Approved

• Complete Questionnaire A on ORPAs (Office of
  Research and Project Adminstration) website
  http//www.princeton.edu/orpa1/irp.htm.
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• Include copy of consent form. See Donna or
  Andrew for assistance.
• Submitting ONE original and EIGHTEEN copies
  with signature(s) to
• Secretary
• Institutional Review Panel for Human Subjects
• ORPA, 4 New South Building
• File latest copy of submission with Center

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Getting the Study Approved

• All questionnaires must be submitted to the IRP
  generally twelve (12) days before the IRP's
  meeting.

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Human Subject Training and Certification
All University personnel who interact with human
subjects or with identifiable subject data as
part of this research project must complete
training and be so certified prior to initiating
contact with subjects or identifiable subject
data. Visit the NIH training website Human
Participant Protections Education for Research
Teams http//69.5.4.33/c01/. When completed a
Proof of Completion certificate should be sent
to Andrew Sylvester in ORPA, 4 New South
Building, ORPA or emailed to asylvest_at_princeton.ed
u. Copy must also be filed with the Center.
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Human Subject Training and Certification
In the section of the grant applications that
deals with human subjects, the following
statement and information must be provided
The following key personnel have completed
Princeton Universitys Human Subject Protection
Program. This self-directed instructional
program is designed to provide education in the
ethics and regulations governing the use of human
subjects in research. The program is based upon
the NIH training website Human Participant
Protections Education for Research Teams
Listing of Names follows
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Recruiting Subjects

• Psychology 101 students
• Psychology Department website Guidelines for
  Research   Involving Human Subjects
• Contact Rosemarie Stevenson Coordinator of
  Human Subjects rosemari_at_princeton.edu
• Produce a poster
• Include as part of IRP submission

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Subject Payments Cash Advance
Request for Cash Advance Form (on CSBMB
website) Cash advances for subject payments are
only for the approved study Do not combine
advances with other researchers Cash advances
must be closed out (by signature receipts or
return of funds) within 90 days Funds not to be
used for unallowable subject incentives (alcohol,
lottery tickets) All funds must be accounted for
by signature receipt or store receipt for
incentive payment. Unused funds must be returned
upon closeout.
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Request for Cash Advance for Running Subjects
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Subject Payment Signature Forms
Subject payment signature forms can be found on
CSBMB Website Submit subject payment form to
either close out cash advances or to get
reimbursed for subject payments Submit employee
voucher or student voucher with signature form
when requesting reimbursement
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Subject Payment Signature Form
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Safety Screening Forms
Safety forms and instructions are available on
the Internal website. EVERY subject that
enters the scanner room MUST complete a screening
form. If subject has participated in a previous
study in our facility within the past 6 months,
he/she must certify with his/her signature that
there have been no changes. Staff must update
safety screening forms if anything
changes. Original placed in box in subject
waiting room to be filed in Center. Copy filed
in Lab
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Consent Forms
Consent forms vary according to the study being
run. Each study has its own consent form that
has been approved by the IRP as part of that
studys protocol. Consent forms MUST include the
case number assigned to the protocol by the
IRP. Consent forms are signed EVERY time ANY
subject participates in a scan. Original consent
forms are kept by the LAB. Copies should be
filed with the Center in filing cabinet in
waiting room
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Safety and Consent Forms

• Visitor Safety Form All visitors must complete
  a Visitor Safety Form
• Remember - All forms must be kept confidential

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In the Event of an Anomaly

An anomaly procedures book is located in the MR
facility and also can be found under Emergency
Procedures on the CSBMB internal website. Make
sure you are familiar with the procedures
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Purchasing

Anything purchased using Center funds must be
pre-approved Purchase Orders Visa
Card Reimbursements