Security, Warden and SMS system in UNDP Country office Jakarta

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Security, Warden and SMS system in UNDP Country
office Jakarta

2
Security in UNDP

• New staff are obliged to
• Pass the Basic Security in the field (BSITF) CD
  and get the certificate.
• Attend the Security briefing by UNDSS Jakarta
• Read the Building security presentation (if the
  work station is at MTB)

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SECURITY FOCAL POINT

• MR. DENNIS LAZARUS
• ALTERNATE
• Mr. Handoko
• UNDP Security Adviser
• Mr Peter Waa

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Warden systems

• There are 2 (two) types of Security warden system
  applied for UNDP staff
• FLOOR WARDEN SYSTEM
• AREA WARDEN SYSTEM

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FLOOR WARDENS SYSTEM

• Floor Warden system covers UNDP Staff during
  working time at the office.
• Each staff is attached to a group of floor
  warden system and the cell is led by a Safety
  Floor Warden.
• One group of floor warden consist of max 10
  staff.
• When new staff do the entrance procedure, he/ she
  will be introduced to his/ her Floor warden.

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FLOOR WARDENS SYSTEM

• Safety floor warden is the staff who is
  appointed officially by the unit or agency to be
  the security focal point for the unit during
  working hour.
• Safety Floor warden acts as the leader for his/
  her responsibility staff during evacuation.
• Safety Floor warden is coordinated by Chief of
  Floor warden.

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• Floor wardens main task is to bring all of his/
  her responsibility staff to the assembly area
  safely and gives a proper aid when it is needed.
• Ideally, Safety Floor wardens are trained on
  First aid, Emotional first aid training, radio
  procedure and Fire drill.
• Safety Floor wardens are equipped with Radio,
  Vest and hat, First aid kit, flash light and
  mask.

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Chief of Floor Warden

• In each floor, there is a staff appointed as a
  chief of Floor warden.
• He/ she has the responsibility to ensure that all
  of staff have left the floor during emergency
  event/ evacuation.
• Chief of floor warden will be the last person who
  leaves the floor.

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In case of evacuation

• Stop working immediately and remain calm. If
  there is time, take your valuable thing with you.
  
• Follow instructions from the PA (Public
  Announcement) system and/or from your Floor
  Warden.

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In case of evacuation

• Form a line promptly in front of the designated
  fire stairwell.
• Depart through the fire exits to designated
  floors/areas upon instructions from the PA
  announcement and/or the Safety Warden.
• ( For fire threat, can be within the building
  to lower floors, or to a place outside the
  building).

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In case of evacuation

• Unless otherwise instructed, leave the building
  and move to a safe area.
• Return upon notification of re-entry to the
  building.
• If you are not allowed to return to the building
  that day, you should continue checking with the
  UN hotline [phone] ext. 848

DO NOT USE ELEVATORS TO EVACUATE THE FLOOR !!
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In case of evacuation

• Return upon notification of re-entry to the
  building.
• If you are not allowed to return to the building
  that day, you should continue checking with the
  UN hotline [phone] ext. 848.

DO NOT USE ELEVATORS TO EVACUATE THE FLOOR !!
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AREA WARDENS SYSTEM

• Area Warden system covers UNDP Staff after office
  time or covers the staff residences areas .
• Each staff is attached to a zone group zone of
  area warden system and zone group is led by an
  area Warden.
• The zone is created based staff address and
  clustered by the area.
• When new staff do the entrance procedure, he/ she
  will be introduced to his/ her Area warden.

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AREA WARDENS SYSTEM

• Area Warden is the staff who appointed officially
  by UNDP management to be the security focal
  point for the staff at his/ her zone .
• Area wardens will work closely with the office to
  give advice, support or support staff during
  emergency.
• Area warden acts as the leader for his/ her
  responsibility staff during evacuation especially
  for International staff.

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SOUTH JAKARTA

• Hotel Kristal
• Jln. Tarogong Raya
• Cilandak Barat South Jakarta
• Telp 021 750 7050/ 7060
• Fax [phone]
• Email kristal_at_rad.net.id

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CENTRAL JAKARTA

• Old United Nations Building
• Jl. M. H. Thamrin 14
• Jakarta 10240
• Telp. 021 314 1500
• Menteng Regency Apartments
• Jln. R. P. Soeroso Kav. 10-12 Central Jakarta
• Telp. 021 315- 5660
• Fax. [phone]

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CENTRAL JAKARTA

• Sari Pan Pacific Hotel
• Jl. M. H. Thamrin 6 Jakarta
• (Diagonally across road from MTB)
• Telp. 021 323 707
• Fax. [phone]
• Hotel Sultan
• Jln. Jend. Gatot Subroto Central Jakarta
• Telp. 021 570- 3600
• Fax. [phone]

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• In case of emergency all UN offices in Jakarta
  may be considered Concentration Points.
• Staff who have lost contact or can not move
  around easily should attempt to go to the nearest
  UN Offices.

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SMS System

• UNDP Jakarta has established a SMS system with
  the purpose as a tool for
• Head counting during emergency.
• disseminate security information to all staff.
• Staff phone number will be included in the system
  once he/ she completes the entrance procedure.

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Head Counting

• If an emergency happens (i.e earthquake), UNDP
  management will active the comm. tree so each of
  head unit can report to the management regarding
  the staff condition.
• Each unit has a communication tree which is
  integrated to the UNDP Comm tree.

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Disseminate Security Info

• Staff will receive security safety info from
  the management or forwarded from UNDSS office.
• Staff also allowed to send an info through an
  established procedure.