CORPORATE BODIES

1
CORPORATE BODIES
Chapters 24 26

• Associations
• Government agencies
• Churches
• Institutions
• Conferences

Definition AACR2 21.1B
2
CORPORATE BODIES
Chapters 24 26

• Business firms
• Nonprofit enterprises
• Projects and programs
• Exhibitions
• Expeditions
• Vessels

Definition AACR2 21.1B
3
MARC 21 AUTHORITY FORMAT FOR CORPORATE NAMES
4
110 HEADINGCORPORATE NAMEINDICATORS SUBFIELD
CODES
obsolete
5
111 NAMED MEETINGINDICATORS SUBFIELD CODES

obsolete
6
DCM Z1 Appendix 1 Ambiguous Entities SCM H 405
Instruction Sheet Also called Division of the
World

• Airports 110/NAF - LCRI 24.1
• Sporting events 111/NAF - LCRI 24.7
• Office buildings 110/SAF - SCM H 405
• Awards 150/SAF - SCM
• H 405
• Military installations (Active) 151/NAF - SCM
• H 405

• Heathrow Airport
• Stanley Cup (Hockey)
• Stock Exchange Tower (Montréal, Québec)
• Juno Awards
• Elmendorf Air Force
• Base (Alaska)

7
GUIDELINES
REGARDING
PUNCTUATION SPACING
LCRI 24.1
7
8
Issues in Recording Data
LCRI 24.1

• Quotation Marks
• Initials
• Abbreviations
• Place name at the end
• Numerical or alphabetical designation

• Dash/hyphen
• Year in the conference name
• Series of words
• Canadian/British Styles

9
Punctuation
LCRI 24.1

1
10
Punctuation
LCRI 24.1
2a
2b
3
11
PUNCTUATION Series of words
LCRI 24.1

• Add a comma to a series of words appearing in
  the English language (e.g., Society for India,
  Pakistan, and Ceylon)
• Canadian headings follow Library and Archives
  of Canada (LAC)
• British headings follow what is in the
  publication

12
AACR2-Compatible Headings
LCRI 24.1

• Headings that had been used in records (bib.
  and/or auth.) prior to AACR2
• Change to AACR2 required only minor revising of
  NAR, therefore not worth the expense
• AACR2-compatible headings may continue to be
  used, but no new ones will be created as of
  August 2007
• Can revise them to full AACR2 form if desired

13
AACR2-Compatible Headings
LCRI 24.1

• In certain circumstances, they must be revised to
  full AACR2 form
• if changing the heading or a reference on one of
  these records
• if adding a new reference to the record
• new heading being created that would use an
  AACR2-compatible heading (e.g. as a parent body
  in the heading or in a cross-reference)
• Upgrade any additional headings that have also
  used the compatible heading

14
AACR2-COMPATIBLE HEADINGS

• Catalogers should not create new
  AACR2-compatible headings (e.g. 008/10, value
  d)

15
AACR2-Compatible Headings
008 adannaab a ana 010
a n 79018018 040 a DLC c
DLC d DLC 110 2 a Amacom 410 2
a American Management Association. b
Communications Division 670 a
Its Conference leadership, 1972.
LCRI 24.1
16
AACR2 HEADING (Subordinate body)
LCRI 24.1
008 acannaab n ana
010 a n 2003770090
040 a DLC b eng c DLC
110 2 a AMACOM (Organization). b
Library 410 2 a Amacom Library
670 a Evidence to the creation of
a new
library ... 1976 b t.p. (Amacom Library)

17
AACR2 HEADING (Main body)
LCRI 24.1
008 acannaab n ana
010 a n 2003770090
040 a DLC b eng c DLC 110
2 a AMACOM (Organization) 410
2 a American Management
Association. b Communications
Division 670 a Its
Conference leadership, 1972. 670
a AMACOM Library annual report,
2006
18
ESTABLISHING A CORPORATE BODY

• BASIC PRINCIPLES

19
3 BASIC PRINCIPLES

• DETERMINE THE NAME OF THE BODY
• (and if it is government or non-government)
• DETERMINE THE ENTRY FOR THE BODY
  (under its own name or subordinate and if
  subordinate is it DIRECT or INDIRECT)
• DETERMINE WHAT, IF ANY, ADDITIONS ARE NECESSARY

20
GENERAL RULE ENTRY
AACR2 24.1

• Enter a corporate body directly under the name by
  which it is commonly identified except if rules
  24.13 or 24.18 apply
• The name is determined from items issued by the
  body in its language or, if that does not apply,
  from reference sources

21
DIRECT ENTRY
AACR2 24.1
110 2_ Pennsylvania Bar Institute
22
VARIANTS MINOR CHANGES
LCRI 24.2

• Without explicit evidence consider different
  usages as variants a new NAR unnecessary
• Consider as minor changes
• Change in representation of words (e.g. Fishery
  Data Center vs. Fisheries Data Center)
• Change in preposition, article, or conjunction
  (e.g. Missouri Commission for Water Research
  vs. Missouri Commission of Water Research)
• Change in punctuation
• No 80 rule for corporate names

23
VARIANT NAMESWHICH FORM TO USE?
LCRIs 24.2B 24.2D

• AACR2 24.2B Variant forms in items issued by the
  body use form on chief source
• AACR2 24.2D Variant forms on chief source
• use formally presented form
• if no formally presented form (or all are
  formally presented), use the predominant form
• if no predominant form, use a brief form that
  would differentiate the body from others
• if no brief form that would differentiate the
  body, use the form found in reference sources or
  the official form, in that order of preference

24
VARIANT NAMES
LCRI 24.2D

• LCRI 24.2D INITIALS VS. FULL FORM
• ISSUED BY BODY
• Choose full form over initials if both appear
  formally in same source
• If variant forms appear formally in different
  publications, choose predominant form. If the
  predominant form is an initial form, check NAF to
  see if those initials conflict with any other
  heading or reference for another body.
• If there is a conflict, use the full form.

25
VARIANT NAMES
LCRI 24.2D

• LCRI 24.2D INITIALS VS. FULL FORM
• NOT ISSUED BY BODY
• Treat item being cataloged as a reference
  source. Choose full form over initials (even if
  initials are prominent and full form is not).

26
CORPORATE BODY NAME CHANGE 24.1C1
27
BODY CHANGES ITS NAME
AACR2 24.1C1

• Establish a new heading (i.e. create a new NAR)
• Link the two NARs with 510s
• Add a 670 or a 675 to justify

28
BODY CHANGED NAME
AACR2 24.1C1
Body A 110 2_ A
Body B 110 2_ B
510 2_ w b a B
510 2_ w a a A
NAR for Earlier Name
NAR for Later Name
29
CORPORATE BODYCHANGE OF NAME
AACR2 24.1C
30
CORPORATE BODY CHANGED ITS NAME NEWER
NAME
AACR2 24.1C
31
CHANGE OF NAME (continued)
AACR2 24.1C
Updated NAR
Add
Add
32
INITIALS VS. FULL FORM AACR2 LCRI 24.2D
Informal
Formal
110 2_ Electoral Reform Society
33
INITIALS VS. FULL FORM WHICH TO USE?
LCRI 24.2D
110 2_ Standard Banking Association
ITEM NOT ISSUED BY THE BODY
Choose fuller form
TITLE PAGE SBA Page 4 Standard Banking
Association
34
INITIALS VS. FULL FORM WHICH TO USE?
LCRI 24.2D
Search the form with initials in authority file
to see if it conflicts with another body
110 2_ a American Bar Association
Items issued by the body
Title page ABA
Title page American Bar Association
Title page ABA
Choose Predominant Form
BUT if predominant form conflicts use full form
35
NAME OF BODY APPEARS IN DIFFERENT LANGUAGES ON
THE SAME PUBLICATION
WHICH LANGUAGE TO USE?
LCRI 24.3A
36
Special rules Languages LCRI 24.3A

• If name of corporate body appears on publication
  in different languages
• If body is international
• If name of corporate body appears in one language
  form

37
DIFFERENT LANGUAGES ON ITEM AACR2 LCRI 24.3A
110 2_ Guam. b Dept. of Youth Affairs
English is the official language of Guam
38
DIFFERENT LANGUAGESUSE OFFICIAL LANGUAGE
LCRI 24.3A
39
Subordinate body not established in official
language of the body
40
INTERNATIONAL BODIESLCRI 24.3A

• International body is one which has offices in
  several countries
• Basic principle Use English form

41
INTERNATIONAL BODY use English form
LCRI 24.3A
42
ONE LANGUAGE FORM
LCRI 24.3A

• Use official language of body (for non-government
  bodies)
• Use official language of country (for government
  bodies)
• If form in official language is not found in
  bodys publications, check reference source
• If form in official language is not found in
  reference source, use the form that is available
  and code the heading provisional

43
Coding as Provisional
LCRI 24.3A
Reference sources consulted, but official
language form not found. Use available form and
code provisional.