SeaPort Enhanced Program Overview Presented by Mr. Jerome Punderson Naval Sea Systems Command

1
SeaPort EnhancedProgram OverviewPresented
byMr. Jerome PundersonNaval Sea Systems
Command

• 2007 Industry Day
• Dahlgren, VA
• 30 May 2007

2
Primary Topics

• What Is SeaPort-e?
• Program Evolution
• SeaPort-e Programmatic Approach
• Program Results
• SeaPort-e Governance Council
• Command Coordinators
• Upcoming Features and Initiatives
• Lessons Learned
• Current Challenges

3
What Is SeaPort-e?

• SeaPort-e is a Set of Multiple Award Contracts
• The Navy Virtual SYSCOMs Enterprise solution to
  acquire Engineering, Financial, and Program
  Management support services
• SeaPort-e Navy service procurement vehicle
• Currently comprised of 1,283 prime contractors
  (84 of whom are small businesses), each
  competing for individual task orders
• Requirements are competed in one of seven
  geographic zones based upon principal place of
  performance
• SeaPort-e is also a Web-Based Portal
• The portal provides a means for electronically
  competing awarding task order solicitations
  issued under the SeaPort-e MACs
• The system facilitates the acquisition and
  management of services

4
Program Evolution
5
VS SeaPort-e Zones

ZONE 7 - Northwest
ZONE 1 - Northeast
146 - Large Business 528 - Small
Business 198 - SDB 118 - 8(a) 145 -
WOSB 42 - HUBZone 150 - VOSB 80 -
SDVOSB
165 - Large Business 678 - Small
Business 229 - SDB 139 - 8(a) 168 -
WOSB 54 - HUBZone 189 - VOSB 92 -
SDVOSB
ZONE 5 - Midwest
ZONE 6 - Southwest
ZONE 2 - Natl Capital
159 - Large Business 583 - Small
Business 215 - SDB 130 - 8(a) 156 -
WOSB 52 - HUBZone 166 - VOSB 84 -
SDVOSB
179 - Large Business 809 - Small
Business 273 - SDB 151 - 8(a) 216 -
WOSB 63 - HUBZone 223 - VOSB 111 -
SDVOSB
189 - Large Business 961 - Small
Business 326 - SDB 176 - 8(a) 247 -
WOSB 72 - HUBZone 262 - VOSB 133 -
SDVOSB
ZONE 3 - Mid Atlantic
ZONE 4 - Gulf Coast
177 - Large Business 765 - Small
Business 273 - SDB 156 - 8(a) 201 -
WOSB 60 - HUBZone 227 - VOSB 118 -
SDVOSB
177 - Large Business 748 - Small
Business 266 - SDB 151 - 8(a) 192 -
WOSB 61 - HUBZone 211 - VOSB 105 -
SDVOSB
(1) Northeast Zone (2) National Capital
Zone (3) Mid Atlantic Zone (4) Gulf Coast
Zone (5) Midwest Zone (6) Southwest Zone (7)
Northwest Zone
Total Primes 1,283 Total SB Primes 1,084
84
6
VS SeaPort-e Zones
ZONE 1

SUPSHIP Bath SUPSHIP Groton NSWC Carderock,
Phil NUWC Newport NAVAIR Lakehurst FISC Norfolk
Contracting Dept., Phil NAVSUP Contracting
Management Dir
ZONE 7
FISC Everett Washington SUPSHIP NWRMC NUWC Keyport
ZONE 2
ZONE 6
NSWC Carderock NSWC Dahlgren NSWC Indian Head EOD
Tech Div NAVSEA Logistics Center,
Indianhead NAVAIR, Pax River NAVFAC
Washington NAVSEA HQ Naval Medical Logistics
Command SPN HQMC, Installation and Logistics RCO
Quantico
SUPSHIP SWRMC Pearl Harbor Naval Shipyard Port
Hueneme NAVAIR Weapons Division, China
Lake NAVAIR Weapons Division, Point
Mugu Southwest Division, NAVFAC FISC San Diego
Regional Contracts SPAWAR HQ SPAWAR SSC San
Diego USMC Camp Pendleton USMC Yuma USMC
Miramar USMC 29 Palms USMC Kaneohe Bay
ZONE 5
NSWC Crane
ZONE 3
SUPSHIP Newport News SUPSHIP MARMC USMC Parris
Island USMC Norfolk USMC Camp Lejune USMC Cherry
Point SPAWAR SSC Charleston FISC Norfolk,
Contracting Dept.
(1) Northeast Zone (2) National Capital
Zone (3) Mid Atlantic Zone (4) Gulf Coast
Zone (5) Midwest Zone (6) Southwest Zone (7)
Northwest Zone
ZONE 4
SUPSHIP Gulf Coast SUPSHIP SCRMC SUPSHIP
SERMC NSWC Panama City Navy Expert Diving
Unit NAVAIR Training Systems Division,
Orlando FISC Jacksonville, Contracting
Dept SPAWAR SSC New Orleans USMC Albany USMC New
Orleans USMC Blount Is
7
Programmatic Approach

• SeaPort-e Multiple Award Contract
• Five-Year Base / Five Year Award Term
• Scope includes Engineering, Technical,
  Professional Support Services across 22
  functional service areas
• Allows for small business set-asides
• Competitions may be restricted to small
  businesses, and also to certain small business
  sub-categories (HUBZone, 8(a), SDVOSB)
• Note Per agreement with Navy SB Office, we are
  enacting a moratorium on SeaPort-e procurements
  restricted to 8(a) firms while the SBA pursues
  set-aside approval from SBA
• Rolling Admissions conducted annually
• Allows for base contract awards to new
  contractors for existing contractors to expand
  into other geographic zones

8
SeaPort-e Program Results

• Navy Virtual SYSCOM Awards To Date

Note As of May 2, 2007
9
Geographic Distribution

• 7 geographic zones were established under
  SeaPort-e in order to preserve the small business
  vendor base
• Zone distribution of task orders under SeaPort-e

10
Small Business Participation

• Improved Small Business Participation
• SeaPort-e Results
• Prime awards 457 of 1,019 (45)
• Percent of total dollar obligations to small
  business concerns at the prime level goal 33,
  actual 32
• Percent of total dollar obligations to small
  business concerns at the subcontract level goal
  20, actual 20
• Small business subcontracting reported by
  industry on-line
• Note 20 metric is based on 85 of large
  business respondents if remaining 15
  subcontracted 0 with small business, the metric
  would be 17

11
Small Business Participation

• SeaPort-e results as of 2 May 2007

12
SeaPort Governance Council

• The SeaPort-e Governance Council leverages the
  experience resources of SeaPort-e users to
  continually improve the program
• The Governance team includes representatives
  from
• NAVSEA HQ Field Offices
• NAVAIR
• SPAWAR
• NAVFAC
• NAVSUP
• USMC
• Invitations have also recently been extended to
  MSC, SSP
• The committee typically addresses topics related
  to
• Standardization of SeaPort acquisition processes
  / best practices
• SeaPort portal enhancement opportunities
• Current issues trends in the service
  contracting arena

13
Command Ombudsman Process

• Each SeaPort-e Command appoints an overarching
  Command Coordinator to monitor oversee
  performance by the various ordering activities
  eligible within the contract
• Command Coordinators track assist in addressing
  issues pertaining to extent of competition, small
  business performance, etc.
• Each SeaPort-e Command has also appointed an
  Ombudsman to review complaints from contractors
  to ensure that all contractors are afforded a
  fair opportunity to be considered
• Contractors are instructed to first contact the
  1102/PCO for issue resolution. If the issue is
  not able to be resolved, the issue would then be
  elevated to the cognizant local Activity /
  Command Ombudsman. Contractors should not
  escalate issues directly to the Overarching
  Program Ombudsman until these channels have been
  exhausted
• The list of each Activity/Commands Ombudsman is
  published within the SeaPort portal under the
  Help menu

14
New Upcoming Features

• Advanced Planning Module
• SeaPort is developing additional tools to
  streamline the advance notice process to
  facilitate earlier notification to industry of
  upcoming requirements
• Event Creation Reminders
• Reminder notifications are now being sent if an
  issuing activity locks a solicitation, but
  forgets to create the corresponding Vendor Portal
  Event for contractor notification access
• Enhanced Vendor Award Report
• Currently working to expand upon the information
  made available in the publicly available award
  report, to include information such as
  approximate contract end date, issuing activity,
  hyperlink access to original solicitation
  package

15
Enhanced Vendor Award Report

16
Lessons Learned

• Incorporation of Set-Aside opportunity has been
  critical to achieving Small Business goals
• Competitive aspects of procurements must be
  actively managed
• Transition towards a Single Process is being
  embraced by both Government and Industry
  stakeholders
• Improved use of business intelligence tools at
  the programs disposal to manage toward program
  objectives

17
Current Challenges

• Improving extent quality of competition
• Reducing cycle time
• Expanding formalizing approach toward
  performance-based service contracting efforts
• Incentivizing large businesses to sub-contract
  with small businesses
• Identifying opportunities for incorporating
  LEAN / Six Sigma methodologies

18
SeaPort Strategy
Striking a Balance
Small Business Involvement
Service Quality
Expediency
Progressive Improvement
Cost Effectiveness
19

• Questions
• WWW.SEAPORT.NAVY.MIL

20

• Backup Slides
• WWW.SEAPORT.NAVY.MIL

21
Rolling Admissions Status

• A clause in the SeaPort-e Multiple Award
  Contracts allows for the award of additional
  prime contracts
• SeaPort-e Rolling Admissions procurements are
  conducted by NSWC Dahlgren
• Contractors interested in becoming Prime MAC
  holders in SeaPort-e have the opportunity to
  submit proposals during periodic Rolling
  Admissions procurements
• 300 new contracts for a recently conducted
  Rolling Admissions procurement
  (N00178-07-R-4000) were awarded on 23 May 2007
• Future Rolling Admissions procurements will be
  announced via FBO via the SeaPort website
• http//www.seaport.navy.mil/

22
22 Functional SOW Areas

• Research and Development Support
• Engineering, System Engineering and Process
  Engineering support
• Modeling, Simulation, Stimulation, and Analysis
  Support
• Prototyping, Pre-Production, Model-Making, and
  Fabrication Support
• System Design Documentation and Technical Data
  Support
• Software Engineering, Development, Programming,
  and Network Support
• Reliability, Maintainability, and Availability
  (RMA) Support
• Human Factors, Performance, and Usability
  Engineering Support
• System Safety Engineering Support
• Configuration Management (CM) Support
• Quality Assurance (QA) Support
• Information System (IS) Development, Information
  Assurance (IA), and Information Technology (IT)
  Support
• Inactivation and Disposal Support
• Interoperability, Test and Evaluation, Trials
  Support
• Measurement Facilities, Range, and
  Instrumentation Support
• Logistics Support
• Supply and Provisioning Support
• Training Support
• In-Service Engineering, Fleet Introduction,
  Installation and Checkout Support

http//www.seaport.navy.mil/main/home/seaport-e_sc
ope.html