UW Strategic Roadmap for Information Management and Administrative Systems Action Plan All Advisers

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UW Strategic Roadmap forInformation Management
and Administrative SystemsAction Plan All
Advisers Meeting April 16, 2008

• Bill Yock
• Associate Vice Provost
• Office of Information Management

Todd Mildon UW Registrar
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Roadmap Process

• Formed nine task groups Over 170 participants
• Evaluated current state
• Whats working and not working risks
• Researched trends
• Defined a vision for the future
• Developed action plans
• Roadmap Working Team
• Developed overall priorities and sequencing

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Project Structure
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Current Status
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Strategic Roadmap
Redesign Processes
Enhance Renew Systems
Information for Decision Making
Stakeholder Success
Replace the Base
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Information for Decision Making
Define data (definitions, access) develop
infrastructure and tools provide standards and
training for users

• Provide information for decision making
• Make data integration easier
• Provide training and tools for users across the UW

Information for Decision Making
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Replace the Base
Replace our aging legacy systems Finance,
HR/Payroll, Student

• Provide better information for decision making
• Improve operational efficiency
• Provide more agile and flexible core systems

Information for Decision Making
Replace the Base
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Redesign Processes
Redesign business processes in conjunction with
the legacy system replacement efforts
Redesign Processes

• Design processes to maximize impact of new
  systems
• Streamline work
• Manage change

Information for Decision Making
Replace the Base
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Enhance Renew Systems
Invest in ongoing enhancement and technology
renewal of administrative systems
Redesign Processes
Enhance Renew Systems

• Keep up with changing business needs
• Develop missing research functionality
• Upgrade alumni facilities systems
• Make high-value interim upgrades to legacy
  systems

Information for Decision Making
Replace the Base
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Stakeholder Success
Develop a transparent decision-making process
and a mature portfolio management framework
enable collaborative projects across units

• Prioritize projects
• Make commitments
• Maximize investments

Redesign Processes
Enhance Renew Systems
Information for Decision Making
Stakeholder Success
Replace the Base
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Replace the BaseReplace our aging legacy systems
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Redesign ProcessesMaximize efficiencies
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Enhance and Renew SystemsMake ongoing system
improvements
Note Only includes projects planned to start in
2008-09. Projects will be re-assessed and
prioritized annually.
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Stakeholder SuccessMake strategic choices to
maximize our investments
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Information for Decision MakingAccess to
information anytime, anywhere
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What Others Are Doing
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Information For Decision Making
Demo Top 5 Deans and Chancellors
Questions Student Headcount Reports https//kir
k.admin.washington.edu/reports/Pages/Folder.aspx
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Thank You!
Questions?
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