E-invoice Printing: Process, Mandatory Fields, Modes of IRN generation (1)

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E-invoice Printing Process, Mandatory Fields,
Modes of IRN generation
E-invoice Printing is one of the most significant
aspects of e-invoicing after the mandate gets
applicable to a taxpayer. Currently, the
government has made e-invoicing mandatory for
taxpayers with an AATO of Rs. 5 Cr. from January
1, 2023. Under the e-invoicing mandate, the
taxpayers' invoices need to be registered on the
official e-invoicing portal. This portal is known
as the Invoice Registration Portal (IRP) which
will help taxpayers generate the invoice
reference number (IRN) which will be unique for
every single invoice that is being generated.
E-invoice printing is one of the topics that
taxpayers are most concerned about. In this
article, we discuss everything related to
e-invoice printing i.e. the process, mandatory
and optional fields, generation etc. Read on
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E-invoice Printing - IRN QR Code

• Under the e-invoice mandate, taxpayers will
  continue to generate their specific GST invoices
  (covered under the mandate) on their own with the
  help of their Accounting/Billing/ERP Systems.
  Once generated, the invoice data will now have to
  be sent to Invoice Registration Portal (IRP) if
  their business crosses the e-invoice turnover
  limit.
• IRP then will verify and assign a number unique
  for that particular invoice using the hash
  algorithm under e-invoicing which is the Invoice
  Reference Number (IRN) along with a QR Code. QR
  code will be part of the signed JSON, returned by
  the IRP. It will be a string (not an image),
  which the ERP/accounting/billing software shall
  read and convert into QR Code image for placing
  on the invoice.
• A B2B GST invoice will be valid only with a valid
  IRN. And before sharing it with the concerned
  parties, taxpayers need to print this IRN and QR
  Code on the invoice. Hence, understanding the
  nuances of e-invoice printing becomes important.

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Mandatory fields to be printed on an invoice and
an E-invoice As per Rule 46 of CGST tax rules
2017

• Following fields are mandatory to be printed on
  the e-invoice as per Rule 46. Tax invoice
  referred to in section 31
• Name, address and Goods and Services Tax
  Identification Number of the supplier
• A consecutive serial number not exceeding 16
  characters, in one or multiple series, containing
  alphabets or numerals or special characters-
  hyphen or dash and slash symbolised as "-'' and
  "/" respectively, and any combination, unique for
  FY
• Date of its issue
• Name, address and Goods and Services Tax
  Identification Number or Unique Identity Number,
  if registered, of the recipient
• Name and address of the recipient and the address
  of delivery, along with the name of the State and
  its code, if such recipient is un-registered and
  where the value of the taxable supply is Rs.
  50,000/- or more

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• Name and address of the recipient and the address
  of delivery, along with the name of the State and
  its code, if such recipient is un-registered and
  where the value of the taxable supply is less
  than Rs. 50,000/- and the recipient requests that
  such details be recorded in the tax invoice
• HSN code for goods or services
• Description of goods or services
• Quantity in case of goods and units or Unique
  Quantity Code thereof
• The total value of the supply of goods or
  services or both
• Taxable value of the supply of goods or services
  or both taking into account discount or
  abatement, if any
• Rate of tax (central tax, State tax, integrated
  tax, Union territory tax or cess)

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• Amount of tax charged in respect of taxable goods
  or services (central tax, State tax, integrated
  tax, Union territory tax or cess )
• Place of supply along with the name of the State,
  in the case of a supply in the course of
  inter-State trade or commerce
• Address of delivery where the same is different
  from the place of supply
• Whether the tax is payable on reverse charge
  basis
• Signature or digital signature of the supplier or
  his authorised representative
• QR code, having embedded Invoice Reference Number
  (IRN) in it, in case invoice has been issued in
  the manner prescribed under sub-rule (4) of rule
  48.

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E-invoice Printing with QR Code

• An e-invoice must have a signed QR Code. The size
  of the QR code is not specified, however, the
  taxpayer must take care that it is placed clearly
  on the invoice from where it can be scanned
  easily. It need not be placed on every page of
  the invoice, placement just on the first page is
  workable.
• The QR code contains essential information about
  the invoice such as the GSTIN of the supplier and
  recipient, invoice number, date, number of line
  items, and HSN code of the main item. This
  information can be accessed by scanning the QR
  code with a mobile device.
• It is important to note that the QR code is not
  an image but a string returned by the IRP. The
  ERP/accounting/billing software must read this
  string and convert it into a QR code image to be
  placed on the invoice. This process ensures that
  the QR code is valid and contains accurate
  information about the invoice.

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Optional Fields of E-invoice Printing

• Other details such as Acknowledgement Date and
  number etc. are not mandatory. The taxpayer can
  decide whether or not to add them. Only the
  signed QR Code has been made compulsory for now.
  Other optional fields include references to
  contracts, vendor purchase orders, e-way bill
  numbers, phone numbers or email IDs, and the
  place of dispatch of the goods etc.
• Here is an example of an e-invoice for your
  reference

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• Can I print an e-invoice?
• Yes. Once the IRP returns the signed JSON, it can
  be converted into PDF and printed, if required.
• Do I need to have IRN when printing e-invoices?
• IRN is anyway embedded in the QR Code to be
  printed on the invoice. However, as per the new
  requirement, IRN Number needs to be printed on
  the invoice.
• Do I need to print QR Code on the invoice?
• Yes. The QR code which comes as part of signed
  JSON from IRP, shall be extracted and placed on
  the invoice before the generation of PDF/print
• Can the supplier place their entity logo on the
  e-invoice?
• Yes, please refer custom e-invoice print section.
• Is there any specific size of QR code that needs
  to be printed on the invoice or debit credit
  note?
• There is no specific size, the only thing is the
  QR code should be in a scannable form.

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Thank You!

• For Taking time to read our PPT
• For more information visit our URL
• https//einvoice6.gst.gov.in/content/e-invoice-pri
  nting-process-mandatory-fields-modes-of-irn-genera
  tion/

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