Stanford Linear Accelerator Center Environmental Management System (EMS) Process Update

1
Stanford Linear Accelerator Center
Environmental Management System(EMS) Process
Update

• March 25, 2004 Tele-Video Conference
• Information Exchange with
• US Department of Energy Laboratories
• Richard Cellamare
• Waste Minimization/Pollution Prevention
  Coordinator
• Stanford Linear Accelerator Center

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Stanford Linear Accelerator Center

• Operated by Stanford University for DOE
• Performs research in high energy physics (2-mile
  linear accelerator) disciplines using
  synchrotron radiation

3
SLAC EMS DOE Certification Plan-of-Action (POA)

• SLAC will be required to have a DOE certified EMS
  in place by 12/31/05 as required by DOE Order
  450.1 (which is a part of the Work Smart
  Standards Set in DOE/Stanford University Contract
  DE-AC03-76-SF00515, most current modification).

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2004 POA Target Date Status

• 3/2/04 Draft POA to ESHD AD/DHs - Completed
• 3/8/04 Revised POA to ESHCC Kick-off
  Presentation - Completed
• 3/18/04 Formally Appoint EMS Working Group
  (EMSWG) Members - Completed
• 3/22/04 EMSWG Membership Charter Issued
  Completed
• 3/24/04 Updated Approved POA to DOE/SSO - Open
• 3/29/04 DOE/SSO Letter to Director re EMS
  Schedule/Expectations - Open
• 4/19/04 EMS Goals and Programmatic Documentation
  Drafted for Comment - Open
• 4/30/04 Finalize Proposed EMS Goals for FY04 (1st
  Development Year) - Open
• Late May 2004 Peer/Contractor Env. Mgmt. Review
  (Initial Gaps Analysis) - Open
• 6/1/04 Draft ISMS/EMS Description Document
  Completed - Open
• 9/20/04 Complete Corrective Action Plans (CAPs)
  /Finish Quick Fixes for EMS Gaps - Open
• 10/4/04 Complete Final Documentation/Reviews/CAPs
  - Open

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2005 POA Target Date Status

• February 2005 EPA Environmental Management Review
  (Gaps Analysis) - Open
• 1/3/05 Finalize EMS Goals for FY05 (2nd
  Development Year) - Open
• 2/21/05 Complete CAPs/Finish Quick Fixes for EMS
  Gaps/Validate Completed Corrective Actions (CAs)
  - Open
• 3/24/05 EMS Package Approved by ESHCC - Open
• 3/31/05 Final EMS Package Approved by Director -
  Open
• 5/30/05 Final Approved EMS Package to DOE/SSO -
  Open
• 6/27-30/05 DOE/SSO DOE/HQ EMS Cert. Review
  (guidance not yet available) - Open
• 7/25/05 Complete CAPs for DOE EMS Certification
  Review CAs - Open
• 9/26/05 Complete CAs/long-term Plans - Open
• 9/30/05 Finalize EMS Goals for FY06 (1st
  Implementation Year) - Open
• 10/3/05 Final EMS Package to DOE/SSO for Approval
  (DOE Cert. IAW DOE O 450.1) - Open
• 12/31/05 DOE Certified SLAC EMS Program in Place
  and Implemented - Open

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General Approaches Resources

• Using in-house personnel developed an EMS
  Working Group.
• Environmental Policy will be further developed
  from earlier one.
• Developing EMS with consideration to existing
  SLAC Integrated Safety Management System.
• Performing Gaps Analysis with iterations to fine
  tune Targets and Objectives.
• Using SLAC Environmental Program Managers for
  first-cut Gap Analysis.
• Using third party consultant and considering EPA
  for subsequent Gap Analysis reviews.
• Considering use of EMS software to track EMS
  element progress documentation.

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Preliminary Environmental Aspects Review

• Products, Services, Activities
• Our major product is Research under DOE SC
• Experimental Supporting Process Equipment -
  Design, Fabricate, Operate, Maintain
• Building Facilities Management Construct,
  Operate, Maintain, Decommission

• Environmental Aspects
• Energy Fuel Usage Electricity
• Water Use
• Surface Discharges
• Industrial Wastewater Discharges
• Hazardous Materials Use
• Air Emissions Toxics, ODS, GH
• Hazardous Solid Waste Disposal
• Remediation Lead, PCBs, Solvents
• Radiological Wastes LLMW, Metals
• Moratorium

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Preliminary EMS Targets Objectives

• Performance Measures Environmental Metrics
  (Phased Approach)
• Hazardous Waste Generation
• Ozone Depleting Substance Phase
• Total TRI Releases
• Vehicle Usage
• PCB Transformer Usage
• Vehicle Fleet Age
• Water Consumption Recycling
• NOx Emissions
• Electricity Usage
• Solid Waste Generation
• Greenhouse Gas Emissions
• Mixed Waste Reduction
• Metal Recycling

• Environmental Aspects
• Energy Fuel Usage Electricity
• Water Use
• Surface Discharges
• Industrial Wastewater Discharges
• Hazardous Materials Use
• Air Emissions Toxics, ODS, GH
• Hazardous Solid Waste Disposal
• Remediation Lead, PCBs, Solvents
• Radiological Wastes LLMW, Metals
• Moratorium

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SLAC EMS Chronology 2001-02

• 2001 DOE Notice 450.4 Assignment of
  Responsibilities for Executive Order (EO) 13148,
  Greening the Govt through Leadership In
  Environmental Management.
• 2001 Chemical Management Regulatory Review
  Regulatory requirements for SLAC were reviewed in
  detail.
• 2001 Pollution Prevention and Energy Efficiency
  (P2/E2) Plan SLAC developed in response to DOE
  P2/E2 Leadership Goals for Fiscal Year 2000 and
  Beyond.
• 2001 DOE EMS Self-Assessment Questionnaire
  SLAC identifies an EMS strategy based on
  incorporation within the ISMS process.
• 2002 ISMS Phase 3 SLAC provided increased
  focus on evaluating ISMS in terms of performance
  measures and developed more focused training of
  managers on ISMS process implementation.
• 2002 Request for Information (RFI) An RFI was
  issued to 15 vendors responses were evaluated
  selected the Chemical Management Services (CMS)
  alternative rather than the Chemical Management
  Information Systems (CMIS) alternative.
• 2002 Environmental Data Management System (EDMS)
  Scoped the Environmental Protection Program
  data management needs preliminary discussions
  were held with 11 vendors to discuss capabilities
  and software offerings.

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SLAC EMS Chronology 2003-Present

• 2003 DOE Order 450.1 Environmental Protection
  Program is the first DOE Directive focused on
  having an EMS program as a part of the contractor
  requirements.
• 2003 CMS Source Selection Board (SSB) and
  Request for Proposal (RFP) A selection board
  was appointed and an RFP issued to about 10
  vendors a bidders conference was held.
• 2003 SLAC makes progress toward meeting P2/E2
  Goals/Commitments for hazardous waste reduction,
  solid waste recycling, ODS, TRI Chemicals,
  electric vehicle usage.
• 2003 SLAC initiates more formalized development
  of an EMS in response to DOE Order 450.1 EO
  13148.
• 2003 EDMS RFI Issued RFI to 11 vendors and
  several vendors made on-site presentations.
• 2003 EDMS System Selection From RFI responses
  and discussion with LLNL, Application Service
  Provider-type data management system was
  selected an RFP was issued to 4 vendors a
  contract award was made to Locus Technologies.
• 2004 CMS Implementation The formal SSB
  selection report for a CMS contract SLAC Source
  Selection Official approved.