HENP EMS Management Review

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FY 2005 OCCUPATIONAL SAFETY HEALTH MANAGEMENT
REVIEW INSTRUMENTATION DIVISION
Date September 15, 2005
Presented by Robert Di Nardo
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Purpose of Meeting
Instrumentation Division

• Review Performance of Divisions OSH
  Program/Commitments
• Compliance
• Accident Prevention
• Continual OSH Improvement
• Evaluate OSH Program and Plan
• Adequacy Identifying OHSAS 18001 core elements,
  resource allocation
• Effectiveness Achieving Occupational Safety
  Health commitments, objectives and performance
  measures
• Suitability Plans, objectives and measures with
  respect to OHSAS 18001 registration, and
  interests of Division and other stakeholders
• Provide Feedback
• Identify improvement opportunities
• Provide recommendations
• Closing Comments

Brookhaven Science Associates US. Department of
Energy
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Agenda
Instrumentation Division

• Divisions Information Management System
• Divisions Occupational Safety Health
  Management System (OSH MS)
• Divisions Activities and Risk Assessments
• OSH Management Plan for FY2005
• Compliance Objectives and Targets
• Accidents Prevention Objectives and Targets
• Continual OSH Improvement
• Stakeholder Concerns
• Financial Investments
• OSH MS Program Evaluation
• Provide Feedback

Brookhaven Science Associates US. Department of
Energy
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http//intranet.bnl.gov/inst/ims
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Compliance
Instrumentation Division

• Objective 1 Meet OHSAS Phase 2 Registration
  requirements.
• Target 1 Establish an Occupational Safety
  Health Management System for the Division in
  accordance with the core elements of OHSAS
  18001.
• Responsibility and Means OSH Division
  Representative with the help of Division
  personnel to develop the management system.
• Time Frame By September, FY05.
• Result The Divisions Occupational Safety
  Health Management System has been established.

Brookhaven Science Associates US. Department of
Energy
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Compliance
Instrumentation Division

• Target 2 OSH Policy Awareness.
• Responsibility and Means Division personnel to
  be made aware of the Labs commitment to OHSAS
  18001, and their OSH-related responsibilities by
  Division Management.
• Time Frame By September, FY05.
• Result Division management has made all
  personnel aware of the Labs commitment to OHSAS
  18001, and their OSH-related responsibilities.

Brookhaven Science Associates US. Department of
Energy
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Compliance
Instrumentation Division

• Target 3 Personnel participation in
  implementation of OSH MS.
• Responsibility and Means All employees to take
  part in performing one or more of Risk
  Assessments. All personnel to review all risk
  assessments associated with their Activity.
• Time Frame By September, FY05.
• Result To date, 35 of 48, or 73 of employees
  have taken part in performing one or more risk
  assessments.

Brookhaven Science Associates US. Department of
Energy
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Compliance
Instrumentation Division

• Objective 2 Division personnel are trained
  and qualified for OSH- related work.
• Target 1 To assign Job Training Assessments
  (JTAs) to all personnel, visitors and guests.
• Responsibility and Means Line managers inform
  Training Coordinator of new/change in job
  function of new/continued personnel. Personnel,
  Line manager and Training Coordinator agree on
  training required.
• Time Frame Prior to personnel working.
  Reviewed annually (ASR) at minimum.
• Result JTAs assigned to all/or verified for
  all personnel (employees and guests) working
  within the Divisions facilities.

Brookhaven Science Associates US. Department of
Energy
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Compliance
Instrumentation Division

• Target 2 Ensure all required OSH-related
  training is current.
• Responsibility and Means Personnel to take OSH
  training course, TQ SAFEAWARE. Personnel to
  maintain OSH-related training. Training
  Coordinator reviews outstanding training list at
  least monthly. Notify personnel (and
  supervisors) with outstanding training.
• Time Frame By September, FY05.
• Result Training Course, TQ SAFEAWARE has been
  completed by 48 out of 48, or 100. Outstanding
  Training course list reviewed upon receiving
  monthly Completion of Required Training from
  BNL Training office. Personnel with expired
  training are notified, and not allowed to engage
  in any related work until training is current.

Brookhaven Science Associates US. Department of
Energy
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Compliance
Instrumentation Division

• Objective 3 Conduct work activities in
  compliance with applicable OSHA laws,
  regulations, and contractual and Laboratory
  requirements.
• Target 1 To conduct assessments of OSH
  compliance in accordance with the requirements
  of the OHSAS 18001 Interim Procedure, SA.
• Responsibility and Means OSH Rep. uses the
  services of FSR, SMES, and/or other personnel to
  perform assessments.
• Time Frame By September, FY05.

Brookhaven Science Associates US. Department of
Energy
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Compliance
Instrumentation Division

• Results
• Emergency Preparedness Hazards Assessment
  March, 2005
• SC Electrical Assessment April, 2005
• Machine Shop Safety and Machine Guarding
  Assessment May, 2005
• DOE Assessment of IH Exposure Monitoring Program
  June, 2005
• Electrical Work Practices Self-Assessment July,
  2005
• Shelter-in-Place Assessment September, 2005
• Lockout/Tagout Assessment September, 2005
• Interlock Safety for Protection of Personnel
  September, 2005

Brookhaven Science Associates US. Department of
Energy
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Compliance
Instrumentation Division

• Target 2 To conduct quarterly Tier I ESH
  inspections of Activities and workplaces.
• Responsibility and Means ESH/OSH Coordinator
  with the help of FSR, ECR, building manager and
  representative Division staff members perform
  inspections. ESH Coordinator assigns and tracks
  to completion corrective and preventive actions
  related to observations and deficiencies.
• Time Frame Quarterly, FY05.
• Result Tier I ESH Inspections were conducted
  during first 3 quarters of FY05. Corrective and
  preventive actions tracked to completion.
• OSH Deficiencies 4
• OSH Observations 9

Brookhaven Science Associates US. Department of
Energy
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Accident Prevention
Instrumentation Division

• Objective 4 Perform Job, Facility, and
  Area-Specific Risk Assessments in
  accordance with Activity Safety Review
  Program, and the OHSAS 18001 Interim
  Procedure, SA.
• Target 1 To complete risk assessments based on
  a priority risk method.
• Responsibility and Means The OSH
  Representative to work with the FSR, Line
  Managers, and all Division personnel.
• Time Frame By September, FY05.
• Results Risk Assessments completed JRAs
  10 of 18, 56 FRAs 7 of 7,
  100
• ARAs 7 of 9, 78
• Note Balance of uncompleted risk assessments
  is addressed in the following Continued OSH
  Improvement section.

Brookhaven Science Associates US. Department of
Energy
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Accident Prevention
Instrumentation Division

• Objective 5 Participate in Labs Safety
  Solutions (S2) Program.
• Target 1 Submit a Safety Solutions (S2)
  prevention proposal.
• Responsibility and Means OSH Representative
  with help of Division personnel to submit an S2
  proposal.
• Time Frame By July 31, 2005.
• Results Proposal for purchase of UV Blocking
  Eyewear was selected by S2 Council. Eyewear to
  be used by Division personnel, who occasionally
  use UV lamps in their work.

Brookhaven Science Associates US. Department of
Energy
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Continual OSH Improvement
Instrumentation Division

• Objective 6 Implementation of OSH MS in
  accordance with BNLs ESSH Policy and OHSAS
  18001 Interim Procedure.
• Target 1 To conduct assessments of the
  Divisions OSH Management System in accordance
  with OHSAS 18001 Interim Procedure, SA.
• Responsibility and Means OSH Rep. to utilize
  the services of
• on-site and/or off-site personnel to conduct
  assessments.
• Time Frame During CY 2005.
• Results 1. Internal OSH Audit July, 2005
• 2. OHSAS On-site Readiness Review
  September, 2005
• 3. OHSAS Registration Review (scheduled
  for Nov.2005)

Brookhaven Science Associates US. Department of
Energy
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http//intranet.bnl.gov/inst/ims
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Continual OSH Improvement
Instrumentation Division

• Objective 7 Evaluation of Divisions OSH MS
  by Management.
• Target 1 Perform Management Review of
  Divisions OSH activities.
• Responsibility and Means OSH Rep. to make
  presentation on the Divisions OSH activities for
  FY 05 to Division management, Safety and Health
  personnel, and other interested parties. The
  activities to be evaluated for suitability,
  adequacy and effectiveness.
• Time Frame By September 16 of FY 05.
• Results Recommendations and comments from
  presentation (TBD).

Brookhaven Science Associates US. Department of
Energy
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Continual OSH Improvement
Instrumentation Division

• Objective 8 Ensure all core elements of OHSAS
  18001 are satisfied for OHSAS Phase 2
  Registration.
• Target 1 Satisfy all OSH findings from Internal
  OSH Audit, Management Review, and NSF On-site
  Readiness Review.
• Responsibility and Means OSH Representative
  with help of Division Management and personnel to
  complete satisfactorily any unfinished risk
  assessments, training, Activity Safety Reviews,
  and all audit/review findings by Oct. 31, 2005.
  Commitments tracked via Divisions ESH tracking
  system (e.g. Tier I ESH Inspection Report).

Brookhaven Science Associates US. Department of
Energy
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Stakeholder Concerns
Instrumentation Division

• Issues and Actions
• Community No Issues
• Regulators No Issues
• DOE Occupational Injuries for FY05, and Past
• OSHA Recordable Injury or Illness (TRCR) 0,
  Last 1/02/97
• Days Away, Restricted or Transferred (DART) 0,
  Last 9/29/93

Brookhaven Science Associates US. Department of
Energy
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Financial Investments
Instrumentation Division

• Time and Effort (FY 05)
• Safety and Health Rep. (FSR) 0.10 FTE
• OSH Rep./Training Coordinator 0.50 FTE
• Document and Records Management 0.10 FTE
• Web Management 0.10 FTE
• Sustaining OSH (FY 06)
• OSH Representative 0.20 FTE
• Documents/Records/Web Management. 0.10 FTE
• Funding
• Divisions operating budget and project funds

Brookhaven Science Associates US. Department of
Energy
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OSH MS Program Evaluation
Instrumentation Division

• Is the OSHMS Program adequate
• in terms of
• Identifying OHSAS 18001 core elements?
• Resource Allocation?
• Is the OSHMS Program effective
• in achieving
• OSH commitments?
• the objectives performance measures?

• Are Objectives, Measures Plans
• suitable in terms of
• OHSAS 18001 registration?
• Concerns of Stakeholders?
• Organizational Interests?
• Should additional performance measures be
  established?
• Recommended Revisions to
• Objectives Performance Measures?
• Program Implementation?

Brookhaven Science Associates US. Department of
Energy
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Instrumentation Division

• Thank You!

Prepared by Mary Brathwaite
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