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A Multidisciplinary Perspective for the for the Design of a Collection Management Model 13th of Marc

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Industrial Engineering (Logistics and Ergonomics) Information Technology Management ... manufacturing and ergonomics to the analysis selection, acquisition and to ... – PowerPoint PPT presentation

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Title: A Multidisciplinary Perspective for the for the Design of a Collection Management Model 13th of Marc


1
A Multidisciplinary Perspective for the for the
Design of a Collection Management Model13th of
March, 2008
  • Carlos E Montano D
  • Head Librarian, Universidad
  • Autónoma de Ciudad Juárez

2
The Library System
  • Young system, with less than 15 years of service
  • Serves around 20,000 users among students and
    faculty members
  • 250,000 volumes distributed in one central
    library and three specialized libraries
  • Archive management for the university recently
    added to our range of activities
  • BIVIR is a comprehensive virtual library with
    access to the most important third party
    databases
  • Centralized Technical Processes
  • Strong and wide renowned Information Literacy
    programme

3
The Paradigm of Complexity, from Edgar Morin
  • Nothing is simple, we decide to simplify
  • If nothing is simple, a problem must be
    approached from many perspectives
  • A Multidisciplinary vision is more accurate to
    describe the problem
  • Once we reflect on the problem, we can only
    approach to it, and new reflections will bring
    new visions

4
Defining the Problem
  • Designing a Collection Management System to face
  • Cataloguing, classification, preservation,
    evaluation, selection, discard, and acquisitions
    (purchases, donations and exchanges)
  • ISO 9001 certification requirements
  • Fiduciary needs
  • Addition of Archive Management for the university
  • Knowledge management functions and the new kind
    of information to manage multimedia, management
    documents and dynamic forms of information
    sources (forums, email, etc)
  • Curation of special documents for Special
    Collections section and the Historical Archive

5
Disciplines immersed
  • Library Sciences
  • Knowledge Management
  • Organisation Management
  • Industrial Engineering (Logistics and Ergonomics)
  • Information Technology Management
  • Higher Education
  • Archive Sciences

6
Background to the multidisciplinary scope
  • In 2003, the Library System was required to
    certify essential processes under the norm ISO
    9001
  • The same year, a group of students leaded by a
    faculty member of Engineering Department, applied
    logistics, manufacturing and ergonomics to the
    analysis selection, acquisition and to
    cataloguing processes.

7
The Goal
  • To minimize delays in cataloguing was the main
    atask, but then it was extended to the selection
    and acquisition processes.
  • To adopt the new philosophy of continuous
    improvement, removing waste, and adding value to
    the user.
  • Improve the general conditions in all the
    operations.

8
What happened?
  • Many of the teams suggestions were taken and the
    processes were certified in 2005, and every year
    since then.
  • The addition of information technology tools for
    selection and acquisition
  • Design the appropriate items to make the
    activities more fast (bar codes, security
    stickers, etc)
  • Time to process an item 8 minutes
  • But also, many other suggestions were filed
    waiting for a better chance

9
What was left behind?
  • Selection and distribution of new furniture and
    equipment
  • Study of the sequential activities y the
    appropriate movements

10
The 2008 CM model to face the challenges
Philosophy
ARCHIVES
Strategy
INFRAESTRUCTURE
Structure
Systems and methods
Operations
TECHNOLOGY
SELECTION
PRESERVATION
ORGANIZATION (CC)
EVALUATION
11
The re-organisation of the processes
12
The performance indicators
  • Usability
  • Availability
  • Pertinence
  • Quality
  • Integrity
  • Effectiveness
  • Coverage
  • among others

13
The performance indicators, an example
14
HOMOLOGACIÓN DE LA ESTRUCTURA ORGANIZACIONAL DE
LA UACJ (DIRECTIVA Y OPERATIVA) 26320
UACJ
JEFATURA DE DESARROLLO Y ORGANIZACIÓN DE LAS
COLECCIONES
Nivel
26300 HEAD LIBRARIAN
IIIB
IV B
26320 COLLECTION MANAGEMENT LIBRARIAN
IV C
SELECTION LIBRARIAN
PRESERVATION LIBRARIAN
EVALUATION LIBRARIAN
CAT AND CLASS LIBRARIAN
V A
ASSISTANT
ASSISTANT
ASSISTANT
VI B
STUDENT ASSISTANT
STUDENT ASSISTANT
STUDENT ASSISTANT
STUDENT ASSISTANT
15
Conclusion
  • We have witnessed the wide range of problems
    discovered and solutions using a
    multidisciplinary perspective
  • We could find a way to face the challenges and
    respond to the effectively
  • The high value of the learning experience for the
    librarians
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