Title: A Multidisciplinary Perspective for the for the Design of a Collection Management Model 13th of Marc
1A Multidisciplinary Perspective for the for the
Design of a Collection Management Model13th of
March, 2008
- Carlos E Montano D
- Head Librarian, Universidad
- Autónoma de Ciudad Juárez
2The Library System
- Young system, with less than 15 years of service
- Serves around 20,000 users among students and
faculty members - 250,000 volumes distributed in one central
library and three specialized libraries - Archive management for the university recently
added to our range of activities - BIVIR is a comprehensive virtual library with
access to the most important third party
databases - Centralized Technical Processes
- Strong and wide renowned Information Literacy
programme
3The Paradigm of Complexity, from Edgar Morin
- Nothing is simple, we decide to simplify
- If nothing is simple, a problem must be
approached from many perspectives - A Multidisciplinary vision is more accurate to
describe the problem - Once we reflect on the problem, we can only
approach to it, and new reflections will bring
new visions
4Defining the Problem
- Designing a Collection Management System to face
- Cataloguing, classification, preservation,
evaluation, selection, discard, and acquisitions
(purchases, donations and exchanges) - ISO 9001 certification requirements
- Fiduciary needs
- Addition of Archive Management for the university
- Knowledge management functions and the new kind
of information to manage multimedia, management
documents and dynamic forms of information
sources (forums, email, etc) - Curation of special documents for Special
Collections section and the Historical Archive
5Disciplines immersed
- Library Sciences
- Knowledge Management
- Organisation Management
- Industrial Engineering (Logistics and Ergonomics)
- Information Technology Management
- Higher Education
- Archive Sciences
6Background to the multidisciplinary scope
- In 2003, the Library System was required to
certify essential processes under the norm ISO
9001 - The same year, a group of students leaded by a
faculty member of Engineering Department, applied
logistics, manufacturing and ergonomics to the
analysis selection, acquisition and to
cataloguing processes.
7The Goal
- To minimize delays in cataloguing was the main
atask, but then it was extended to the selection
and acquisition processes. - To adopt the new philosophy of continuous
improvement, removing waste, and adding value to
the user. - Improve the general conditions in all the
operations.
8What happened?
- Many of the teams suggestions were taken and the
processes were certified in 2005, and every year
since then. - The addition of information technology tools for
selection and acquisition - Design the appropriate items to make the
activities more fast (bar codes, security
stickers, etc) - Time to process an item 8 minutes
- But also, many other suggestions were filed
waiting for a better chance
9What was left behind?
- Selection and distribution of new furniture and
equipment - Study of the sequential activities y the
appropriate movements
10The 2008 CM model to face the challenges
Philosophy
ARCHIVES
Strategy
INFRAESTRUCTURE
Structure
Systems and methods
Operations
TECHNOLOGY
SELECTION
PRESERVATION
ORGANIZATION (CC)
EVALUATION
11The re-organisation of the processes
12The performance indicators
- Usability
- Availability
- Pertinence
- Quality
- Integrity
- Effectiveness
- Coverage
- among others
13The performance indicators, an example
14HOMOLOGACIÓN DE LA ESTRUCTURA ORGANIZACIONAL DE
LA UACJ (DIRECTIVA Y OPERATIVA) 26320
UACJ
JEFATURA DE DESARROLLO Y ORGANIZACIÓN DE LAS
COLECCIONES
Nivel
26300 HEAD LIBRARIAN
IIIB
IV B
26320 COLLECTION MANAGEMENT LIBRARIAN
IV C
SELECTION LIBRARIAN
PRESERVATION LIBRARIAN
EVALUATION LIBRARIAN
CAT AND CLASS LIBRARIAN
V A
ASSISTANT
ASSISTANT
ASSISTANT
VI B
STUDENT ASSISTANT
STUDENT ASSISTANT
STUDENT ASSISTANT
STUDENT ASSISTANT
15Conclusion
- We have witnessed the wide range of problems
discovered and solutions using a
multidisciplinary perspective - We could find a way to face the challenges and
respond to the effectively - The high value of the learning experience for the
librarians