Col Allen Blume

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Transformation Small Changes Big Impacts

• Col Allen Blume

29 May 09
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Why Youre Here

• Everyone Loves Transformation, but...
• 10. Weve Always Done It This Way
• 9. If It Isnt Broke
• 8. Its Not Our Problem
• 7. Laws and Regs Say We Cant
• 6. It Wont Work In Our Office
• 5. You Cant Do That!
• 4. Its Too Hard
• 3. I Like The Idea, But _______ Wont Support
  It
• 2. We Dont Have Time
• 1. The Boss Will Never Let Us Do That

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A Day at the Office
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Why Transform?

• The Big Rocks Need Attention!
• Gathering Data vs. Analyzing Impacts
• Efficiency is Important!
• Broken Processes Result in Wasted Effort
• People Want to Do a Great Job!
• Constant Rework Due to Undocumented Processes
• Its PCS Season!
• Organizational Turnover Creates Experience Gaps

We Have To!
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Why Transform?Things Are Not Always as They Seem
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Fundamental Principles
Big Impact

• Set Strategic Vision

• Incremental Improvements

Small Changes

• Implementation

• Plan

Revisiting Strategic Vision Continuous
Improvement
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Strategic Vision?
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Transformation is a Leadership Issue

• Articulating Mission Impact is Crucial
• Know What Youre Up Against
• Dont Let Up
• Delivering Results Brings Increased Commitment

Dont tell people how to do things, tell them
what to do and let them surprise you with their
results.
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Why A Strategic Vision?

• Creates a Roadmap for Achieving Goals
• Attracts Commitment and Energizes People
• Establishes a Standard of Excellence
• Gives Everyone Ownership

Promotes a Unified Sense of Purpose
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Create a Ripple Effect
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Identify Small Improvements

• Tied Directly to Your Strategic Vision
• Bite-Size Chunks
• Everyone Should Be Empowered to Do Their Part

Use Small Wins to Gain Support for Change
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Implementing Improvements
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Implementing Improvements

• Ideas are the Easy Part
• Implementation is Hard
• How Do We Do It Right Again? (and Again?)

Improvements are Futile if They are Not Sustained
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Implementing Change
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Implementing Change

• Integrate Stakeholders as Part of Improvements
• Change Needs to be Viewed Positively
• Routine vs. Knee-Jerk
• Excite Your OrganizationCreate a Sense of Urgency

Change Management is Critical to Success
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Transformation in Action
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Budget Transformation In Progress

• OM Fallin and Fallout

• OM Execution Year Processes

• Supplemental Request Process Improvement

OSD Reporting Requirements

• OM Foreign Currency Procedures

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Looking Forward

• Omnibus Reprogramming

• Standardized Work via Playbooks

• OSD Mid-Year Review Process

OM Fallout/Fallin Supply/AVPOL RIEs

• OM Congressional Marks Process

• Execution Year After Action Review Unexpended
  Balances Tracking

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Closing Thoughts

• Leadership is Crucial
• Dont Count Your Chickens Before They Hatch
• Communicate Early and Frequently
• Leverage Best Practices

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Closing Thoughts

• Utilize All Your Experts
• A Great Organization Can Always Get Better
• Transformation is ongoing---dont assume that
  transformation is ever over

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Are You Ready For Change?
Take a Walk on the Wild Side
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If You Arent Willing to Change