Webbased Interactive Environments in Biomedical Research Education and Training

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Excalibur Suite NEW
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Excalibur Suite Web-based Interactive
Environments in Biomedical Research Education and
Training
Introduction

• The BRET office has used the web and its database
  capabilities extensively in almost every
  aspect of our mission
• The Educational Technology Division designs and
  develops interactive web-based applications
  that provide user-specific information for young
  scientists, investigators, and communities.

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Excalibur Suite Web-based Interactive
Environments in Biomedical Research Education
Training
The Components
Course Management System
Excalibur Online Application
AMCAS DATA
Graduate Students use Excalibur System for
School of Medicine Application
Applicants use Excalibur System for
Graduate/professional programs Online Application
DGSs/Dean, Faculty, Admission staff use
Excalibur System for Admission Processes
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• Develop Application to Graduate Programs
• Track the progress and update their information
• View Interview Schedule
• Access to Faculty DB, if the student is
  interviewed (The name of each interviewer links
  to the interviewers research profiles in the
  Faculty DB)

• View / Edit Applicants profiles
• Available Search Engine using various criteria
• View / Create RAF and interview schedule
• Create Admission/rejection Letters
• Upload Applications to SRS

• View Applicants profiles
• Available Search Engine using various criteria
• View RAF
• View Interview Schedule
• Interviewer and committee can evaluate and
  comment on the applicants

• View / Edit Applicants profiles
• Available Search Engine using various criteria
• View / Create /Approve
• RAF
• Admission personnel can make a decision to admit,
  reject or alternate applicants
• Admission statistics are available online for
  faculty and DGSs to use in preparing reports and
  grant proposals
• Batch of admitted applicants with DGSs/Dean
  approval are transferred to Student DB

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The Example of Admission Statistics Report online
for reports and grant proposals
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http//medschool.mc.vanderbilt.edu/facultydata/
Faculty Database
Logon To Faculty Menu
Bio-sketch
Research Information
Current and Previous Trainees
Curriculum Vitae
Compliance

• Edit Personal Info
• Edit Postdoctoral Info
• Edit ResearchKeywords and Description
• Add/Edit Publications
• Preview Personal Information page

• Confidentiality Agreement
• Compliance
• COI form(s)
• Change Password

• Edit Bio-sketch
• Add /Edit new Positions
• Add / Edit new Honors
• Add / Edit Publications
• PubMed Worm
• For NSF bio-sketch- Add/Edit new Synergistic
  activities - Add / Edit new Collaborators and
  other affiliations
• View Bio-sketch in NIH/NSF Format
• Print NIH/NSF Bio-sketch

• Add Student / Trainee
• Assigns Trainee
• Deselect Trainee /Edit Trainees info
• View Trainee
• Print Trainee

• Edit Personal data
• Edit Professional Experiences
• Edit Task Force
• Edit Memberships Honors or Awards
• Edit Publications
• Edit Invited Presentation
• View CV
• Print/Download CV

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• The faculty database has secure functions for the
  faculty member to add, update, and delete
  information

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PASSWORD? Click here to give yourself another
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I suppose only one error is not bad for a limey
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Roger Chalkley
Personal/Research Information
PubMed Caterpillar NEW
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PubMed Caterpillar
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Student Databasehttp//medschool.mc.vanderbilt.ed
u/studentdata/

• Edit Personal Information /
• Professional Experience
• Edit Task Force
• Edit Memberships Honors or Awards
• Edit Publications
• Edit Invited Presentation
• View / Print CV

• Edit Biosketch
• Edit Publications
• Preview Biosketch
• Print Biosketch

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Student Databasehttp//medschool.mc.vanderbilt.ed
u
The student database includes data on all
academic issues including undergraduate, graduate
and medical student data.
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Course Management System

• Interdisciplinary Core Curriculum
• On-line Grading System
• On-line Biomedical Courses
• Biomedical Courses Management
• IGP student Materials and Database
• MSTP Student Profile and Database
• Multimedia Presentation

Example

• IGP student Materials and Database
• IGP Look for Roommate
• IGP Class Composites
• IGP Schedule 2002/2003
• IGP Schedule 2003/2004
• Exercise for the Exam
• Chat Room for IGP Students and Director
• Chat Room for IGP Students and Program
  Coordinator
• Chat Room for IGP Students
• IGP Lab Orientation Choice Form
• IGP Lab Rotation Choice Form
• IGP Final Lab Choice Form
• IGP Lab Orientation Evaluation (For Student's
  Only!!)
• IGP Student Rotation Evaluations (For Students
  Only!!)
• IGP Knowledge Base

• On-line Biomedical Courses
• Ecology of Medicine
• Microbiology Immunology
• Neuroscience
• Meharry Medical Genetics
• Meharry Medical Microbiology

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Discussion

• Web-based database applications have supported
  recruiting in the graduate programs
• Excalibur Suite (Online Application System)
• Increase the ease of application submission
• Decreased application items lost in the mail
• Increase the ease of communication between
  recruiter and applicant
• Increase the ease of updating information in the
  database
• Reduce the cost of photocopying and distributing
  applicants files to interviewing faculty
• The faculty and committees interact with much
  better informed applicants using materials gained
  form the web

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Advantages for the process of writing grants for
funding support

• Creation of database information for data
  analysis and training grant
• The faculty bio-sketch and research description
  are entered, updated, and edited regularly by
  each faculty member
• The information is always ready for supporting
  the process of submitting training grants.

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The advantages for young scientists and Faculty

• Close contact between students and the academic
  director
• Faculty review of students' records in the
  database
• Faculty research descriptions online, Reading
  assignments, Rotation choice forms, Lab
  evaluations from their mentor are available
  online for Faculty and students.
• Students can look for roommates, seminars, and
  social activities online, as well as stipend and
  TA information, rules and regulations.
• A Chat room has been set up for closed
  communication between students, faculty, and
  staff.

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In the Future

• Real time connection with COEUS (Sponsored
  Programs)(2 months)
• Resource for e-submission of NIH grants (2 years)
• Resource for all compliance issues (1 year)
• Web-based Powerpoint - fully portable ( 2 months)
• Link to faculty web-based coursework (on-going)