Cooperative Purchasing

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• Cooperative Purchasing
• for Texas Counties
• Steve Fisher, Program Manager, BuyBoard
• Texas Association of Counties Annual Conference
• Austin, August 16-18, 2006

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Cooperative Purchasing

• Statewide Cooperative (The Local Government
  Purchasing Cooperative).
• Created as administrative agency pursuant to
  Interlocal Cooperation Act, Chapter 791, Texas
  Government Code and a local cooperative
  association under Section 271 Local Government
  Code
• Sponsored by Texas Association of Counties, Texas
  Municipal League and Texas Association of School
  Boards.

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Cooperative Purchasing

• Coop governed by a eleven member Board of
  Trustees (6 school, 3 city, and 2 county)
• Currently represents around 1600 entities, (city,
  county, school, university, and special
  districts)
• Outside legal review was conducted in 2004 to
  review procedures and processes
• Over 6300 registered vendors and or manufacturers

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Cooperative Purchasing

• Over 600 awarded vendors
• 25 general commodity groups
• Transaction fee of 2 charged to the vendor for
  all products except vehicles
• Flat fee per purchase order for vehicles
• 400 for cars, light/medium and heavy duty
  trucks.
• 800 for ambulances
• 1500 for fire apparatus

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Cooperative Purchasing

• All contracts are competitively procured
  according to Texas law following Local Government
  Code sections 252, 262 and 271 and Education Code
  44.031
• Advertisements are placed in 10 newspapers from
  around the state
• Term of contracts
• One to three years
• Geographic options by designated boundaries

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Cooperative Purchasing

• Proposal/Bid Process
• Advertisements are placed in 10 newspapers
  throughout the state.
• Registered vendors receive notification via email
  and fax
• Proposals posted to the Internet
• Response is provided in hard copy, sealed
  envelopes
• Cooperative Board makes award
• Tabulations posted to the Internet
• Contract loaded on the BuyBoard

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Cooperative Purchasing

• Proposal/Bid Award Methodology
• Single Awards
• Best value that includes cost, delivery, past
  performance, reputation, etc.
• Catalog Awards
• Discount from catalog or list price
• Award made by manufacturer
• Multiple award

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Cooperative Purchasing

• Benefits of Cooperative Purchasing
• Compliance with state laws
• Competitive pricing
• Vendor sourcing
• Shortens procurement cycle
• Saves administrative costs

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Cooperative Purchasing

• What is the BuyBoard?
• Answer..The BuyBoard is the combination of The
  Local Government Purchasing Cooperative and an
  Internet purchasing application.
• The Cooperative provides the legal mechanism
  utilizing Interlocal Agreements for entities to
  purchase goods and services jointly
• The BuyBoard provides the mechanism to share
  contract data via the Internet and automate the
  purchasing process

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BuyBoard Application

• Single source access to thousands of products
  from hundreds of vendors, all competitively bid.
• Defined security roles (Shopper, Purchaser,
  Approver, and Releaser).
• Entity established approval routes.
• Real time reporting and tracking of requisitions
  and purchase orders.
• Ability to integrate into financial systems.
• Request for quote (RFQ) option for volume
  purchases.

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Commodities Products

• Athletic, Physical Education Supplies and
  Equipment
• Audio Visual Equipment Supplies
• Automotive Products and Supplies
• Building Maintenance, Repair and Operation
  Supplies and Equipment
• Computer/Technology/Software Supplies Equipment
• Custodial Supplies Equipment
• First Aid, Medical Supplies and Equipment
• Floor Covering Sports Surfaces
• Food Services Supplies Equipment
• Furniture- Office, School Library
• General Construction/Road and Bridge Equipment
• Ground Maintenance Supplies and Equipment

• Instructional Teaching Aids Supplies
  Equipment
• Job Order Contracting Underground Asset Renewal
• Library/Instructional Books and Supplies
• Music Theater Supplies Equipment
• Office Supplies and Equipment
• Paper- Copy, Computer Office Paper Products
• Parks Recreation Supplies and Equipment/Sports
  Lighting
• Permanent/Portable Modular Buildings, Ramp
  Systems
• Public Safety/Police/Fire/EMS Supplies
  Equipment
• Public Works Supplies Equipment
• Uniforms Clothing Apparel
• Vehicles/Trucks/Buses Trailers
• Water Treatment Supplies/Equipment

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Cooperative Membership is Easy

• Membership Requirements
• Interlocal Agreement
• Interlocal Agreement is perpetual, never requires
  additional action
• Effective Sept 1, 2006 membership is free

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Check out the BuyBoard.....

• Internet Address WWW.BUYBOARD.COM
• Questions regarding the BuyBoard call
• 1-800-695-2919