THIS POWER POINT PRESENTATION HAS BEEN PREPARED BY THE ORANGE UNIFIED SCHOOL DISTRICTS OFFICE OF CHI

1
ORANGE UNIFIED SCHOOL DISTRICT Disaster Crisis
Response Plan Information
AMERICAN RED CROSS WORKSHOP CALIFORNIA STATE UNIV
ERSITY
AT FULLERTON - JUNE 4, 2003
10 QUESTIONS! HOW DO YOU RESPOND?
THIS POWER POINT PRESENTATION HAS BEEN PREPARED
BY THE ORANGE UNIFIED SCHOOL DISTRICTS OFFICE OF
CHILD WELFARE AND ATTENDANCE
2
Safe Schools Model
3
Earthquake Disaster Crisis Response
APRIL IS EARTHQUAKE PREPAREDNESS MONTH, BUT EVERY
DAY MUST BE AN EARTHQUAKE PREPAREDNESS DAY!
4
Earthquake Disaster Crisis Response
WE MUST BE CONSTANTLY RENEWING OUR PLANS!
EARTHQUAKES The picture above is real. The
first picture was taken prior to a large
earthquake. The second picture was taken
following the devastation caused by the event.
This earthquake occurred in a third world country
without the building codes and disaster
preparedness plans that our required by law for
our schools and school operations.
5
Earthquake Disaster Crisis Response
WE MUST ALSO BE PREPARED FOR
BRUSH FIRES! Every three to four years the brush
on our hills and canyon area grows into a brush
fire hazard. If you work at Silverado Elementary
School, you have a new respect for SHELTER IN
PLACE. WE ARE DUE FOR A BRUSH FIRE IN OUR LOCAL
HILLS!
6
Earthquake Disaster Crisis Response
EACH YEAR, WE MUST ALSO BE PREPARED FOR
HIGH WINDS! Seventeen telephone poles next to
Santiago Charter School broken at their bases in
January of 2003. Power lines down. Trees down
throughout the district. The only questions is
How soon will it be until the winds come again?

7
Earthquake Disaster Crisis Response
WE MUST ALSO BE PREPARED FOR
HIGHER WINDS! If you have taught or lived in
Orange for years, you know that there are times
that small tornado-like winds have caused damage
in the community. Although rare, students, famili
es and community members need to have a plan when
small tornado-like winds hit Orange County and
our schools!
8
Earthquake Disaster Crisis Response
WE MUST ALSO BE PREPARED FOR
FLOODING! Within the boundaries of our district
are two water reservoirs. The reservoir in the
Anaheim Hills Area is not normally near capacity.
When it is at normal fill and should an event
occur, a rush of water will spill out towards the
91 freeway!
9
Earthquake Disaster Crisis Response
WE MUST ALSO BE PREPARED FOR
HOSTAGE SITUATIONS AND VIOLENT CRIME! Our
district has an excellent working relationship
with local law enforcement. We must be prepared
to implement our response plan immediately and
work through any crisis with police and fire
services!
10
Earthquake Disaster Crisis Response
WE MUST ALSO BE PREPARED FOR
TERRORISM! Planning and preparedness for
terrorism may mean the difference between life
and death. A new section on terrorism has just
been added to our districts crisis response plan.
11
(No Transcript)
12
Earthquake Disaster Crisis Response
WE MUST ALSO BE PREPARED FOR
BOMB THREAT!
KIDNAPPING!
VEHICLE FIRE!
GANG FIGHT!
HOSTAGE!
HOMICIDE!
HAZARDOUS MATERIALS!
VEHICLE FIRE!
SUICIDE!
RAPE!
ARMED STUDENT!
EXPLOSION!
SHOOTING!
RIOT!
ACCIDENTS!
POISIONING!
SUSPICIOUS CIRCUMSTANCES!
13
Ask yourself this question?

• If an earthquake or major disaster happened
  today, would you be
  
• not prepared?
• somewhat prepared?
• prepared?
• overly prepared?

14
Answers!

• There is no such thing as
• being overly prepared!
• No matter what you have
• put in place, you will never
• be fully prepared!
• The truth is you are either not
• prepared or somewhat prepared.

15
Earthquake Disaster Crisis Response

• The Office of Child Welfare and has prepared a
  Top 10 Question List to be asked on an annual
  basis!
  
• April is Earthquake Preparedness Month, and it
  represents an opportunity for all school sites
  re-exam what is and what is not in place!
  
• Reflect on the following 10 Questions and take
  appropriate action as needed.

16
1 EDCR PLAN We need to ask the followingCan
we implement lockdown evacuation procedures?
The response to the vast majority of
crisis situations will be to either
1. Evacuate to a predetermined location.
2. Remain silent in your area or room with your
doors locked and the room secured.
This decision may mean the difference between
life and death! However, there must be caution!
There have been shootings in America where the
fire alarm is set off to evacuate, an evacuation
is ordered and then students become targets.
Focus on appropriate response!
17
LOCKDOWN MAY BE THE BEST DECISION UNTIL
EVACUATION IS A CERTAINTY!
18
(No Transcript)
19
2 EDCR PLAN We need to ask the following Do we
have ability to communicate in crisis?
Do not under estimate the importance of
communication in a crisis situation. The ability
to communicate through radios, telephones, cell
phones (need staff numbers), school bus radios,
walkie-talkies, email, instant computer messages,
fax machines, CB radios, pagers, may be critical
in times of an immediate emergency requiring
response! For years our radio system has been e
ffective in communicating. At this point in time
the power batteries are starting to need
replacement. CWA will be working with the
manufacturer and maintenance to proceed with
replacement. Information will be provided to all
sites.
20
3 EDCR PLAN We need to ask the following Do
staff members know they become disaster workers?

• It is important that all staff members understand
  that in an emergency they become a disaster
  service worker. The time to know this fact is
  before an emergency occurs not later!

• GOVERNMENT CODE 3101 states in part that
  .."disaster service worker" includes all public
  employees and all volunteers .. The term
  "public employees" includes all persons employed
  by the state or any county, city, city and
  county, state agency or public district,
  excluding aliens legally employed.
• 3102 (a) further states that All disaster
  service workers shall, before they enter upon the
  duties of their employment, take and subscribe to
  the oath or affirmation required by this chapter.

21
4 EDCR PLAN We need to ask the following Is
the current water supply fresh and adequate?

• CWA suggests that we use Aprils Earthquake month
  as a reminder to replenish our supplies.
  
• Please refer to the EDCR first aid supply
  listing and double check that a sufficient water
  supply is on hand!

22
5 EDCR PLAN We need to ask the followingAre
emergency supplies adequate?

• Be prepared to be on your own for 72 hours!
• Aprils earthquake month represents an
  opportunity for all school sites to inventory
  existing supplies.
  
• Please refer to the EDCR first aid supply
  listings excel spreadsheet.
  
• Input your inventory on hand in the same
  increments stated.
  
• Input the number of students and staff members.
• The spreadsheet will automatically calculate
  supplies needed to be replenished.

23
6 EDCR PLAN We need to ask the followingAre
the response teams ready to be activated?

• In a major emergency, a decision will be
  quickly made following a rapid appraisal of the
  crisis to activate the sites Emergency
  Operational Center (EOC).
• Teams should already be established and
  updated.
  
• Team membership and functions need to be
  communicated.
  
• Not everyone will be on campus and team
  assignments will need to be adjusted as needed.
  
• Are your teams in place ready to go?

24
7 EDCR PLAN We need to ask the following Is
there confidence in setting up the EOC?

• Once a decision is made to establish a school
  site Emergency Operational Center (EOC) the
  entire staff become disaster service workers and
  the school needs to take immediate action.
• A general layout of the EOC needs to be planned
  and used in drills/practices in a manner that can
  be immediately implemented in an emergency
  (staff, students parents).
• A properly set up EOC capable of functioning
  for days, if necessary, may mean the difference
  between life and death chaos or order. Follow
  the plan and use common sense!

25
Districts EOC
26
REMEMBER!

• Lock down or evacuate?
• Lockdown then evacuate?
• Immediately evacuate?
• Are routes in place?
• Are alternative routes in place?
• Are shelters identified?
• Is transportation part of the plan?
• Communication system in place?
• Supplies and staff ready?

27
E.O.C
Be prepared to instantly take action to do your
part as a key member of the Districts Disaster
Team. The plans are in place and they are
constantly being updated. Preparedness in an
on-going process!
28
School Sites EOC
29
In a major event, expect
30
8 EDCR PLAN We need to ask the following Will
there be student accountability in a disaster?

• In a crisis, the younger the children will most
  likely remain in the assembly area, older
  children may not.
  
• Quickly establish your student release team with
  plenty of paper and pens.
  
• Gather roll sheets, attendance list, have
  teachers take roll and account for all students.
  
• To the best of your ability, keep track of every
  student released and to whom.
  
• Be prepared to face angry parents looking for
  their children. Designate a staff member to
  serve in this capacity so that the main focus can
  remain on the operation of the EOC.

31
EXPECT EXTREMELY ANGRY PARENTS, NO MATTER HOW
BIG OR SMALL THE CRISIS MAY BE. SOME PARENTS
WILL ONLY SEE THE WORSE CASE SENARIO, UNTIL THEY
CAN TOUCH AND HOLD THEIR CHILDREN. IT IS HUMAN
NATURE!
32
9 EDCR PLAN We need to ask the following Will
first aid be staffed and supplied appropriately?

• In a major crisis, you cannot expect every member
  of your staff to be on campus and your team
  members to be ready to function.
  
• It is imperative that those individuals who have
  received training and would best serve in the
  first aid area be recognized and notified that
  their services will be called upon in a time of
  emergency. This need to be thought out prior to
  an event!

33
10 EDCR PLAN We need to ask the following
Have we practiced what we need to do?

• Everyone needs to be on the same page.
• Elementary schools should have an evacuation
  drill once a month.
  
• Secondary schools should conduct an evacuation
  drill once a semester.
  
• Although existing law only refers to evacuation
  drills, it is essential that our students, staff
  and parents understand and practice (1) duck
  cover and hold (2) Lockdown procedures and (3)
  Evacuation.

34
Orange Unified School Districts Plan has seven
components!
?

• California Law SEMS- Standardized Emergency
  Management System
  
• School Site Preparedness
• First Aid

• Communications
• District-wide Command Center
• School Site Command Center
• Crisis Response

35
PREPAREDNESS Yorba Middle School Academy of the
Arts
Street Map
36
Aerial Photos Large Aerial of Area
YORBA MS
ORANGE HS
37
CALIFORNIA ES
Close-up Aerial of Area
YORBA MS
Last Updated 3/7/03
38
PREPAREDNESS
MAP OF UTILITIES
PICTURES OF CLASSROOMS
CELL PHONE NUMBERS
FIRE HYDRANT LOCATIONS
KEYS
CAMPUS GAS MAIN
EOC LOCATIONS
KEY PERSONNEL INFORMATION ID
CAMPUS WATER MAIN
CONSTRUCTION MATERIAL
CLASSROOM DOOR OPENING DIRECTIONS
FOOD WATER
TRANSPORTATION
E-MAIL ACCESS
COMMUNICATIONS
STUDENT INFORMATION
TRAFFIC STAGGING
39
FIRST AID SECTION

• SUPPLY LIST BY QUANTITIES
• EXCELL SPREAD SHEET
• INVENTORY
• INPUT STUDENTS STAFF
• AUTOMATIC CALCULATION

40
Crisis Response Plans

• CRISIS RESPONSE
• The EDCR Plan Book includes response plans for
  the following incidences
  
• LOCTED IN
• SECTION 8

• Accidents
• Armed student(s)
• Possible armed student (next day response)
• Accidents
• Bomb threat

41
Crisis Response Plans

• Earthquakes
• Fire and/or explosion(s)
• Fire brush fire(s)
• Fire - vehicle
• Flood
• Gang fight

• Hazardous material spill
• Homicide
• Hostage situation
• Kidnapping/child stealing
• Plane crash

42
Crisis Response Plans

• Poisoning
• Rape
• Riot
• Shooting
• Suicide
• Suspicious circumstances
• Terrorism

• Included in the EDCR Plan Book are
• Telephone threat check list.
• Telephone bomb threat check list
• One page two sided Crisis Response (make
  certain to mark location of closest fire
  extinguisher.
  

43
9-911 Emergency Response Sheet
If possible, call from a stationary phone. Calls
from a "Cell Phone" will go directly
to the Highway Patrol first and will take longer
for crisis response!

• When calling in a major emergency to the police
  department, state the following
  
• Dispatcher will ask Do you have an
  emergency? (when the phone is answered) Tell
  the dispatcher "Yes".
  
• I am calling from (Name of School/Site)
  Note Your schools address and phone will come
  up on the police
  
• departments computer screen on a 911 call.
• 3. My name is (State your name)
• 4. I am (State your position)
• 5. I am reporting (Describe the emergency - be
  specific) Be prepared to give the following
  
• Whats happening?
• Suspect, locations, Room and brief
  description of where it is, i.e., west portion of
  building 200
  
• Suspect descriptions, i.e., hair, clothing,
  ethnicity, height, weight.
  
• If you are not at risk, then stay on the line.
• If there are any questions, the Dispatcher will
  ask as needed.
  

44

• If a person is assaulted or raped on school
  grounds
  
• Offer the victim care and first aid. IT IS
  IMPORTANT TO MAKE THE VICTIM FEEL SAFE, BUT YOU
  MUST ALSO CONSIDER THE VICTIM TO BE A CRIME SCENE
  AND YOU MUST TAKE ACTION TO AVOID DESTROYING ANY
  EVIDENCE. DO NOT PERMIT THE VICTIM TO USE THE
  RESTROOM OR TO CLEAN THEIRSELF UNTIL INSTRUCTED
  TO DO SO BY THE POLICE.
• ? Call 9-9-1-1. Have ready as much information
  on the assailant as possible. Identify your
  school site and exact location.
  
• Call Child Protective Services if the victim is a
  student.
  
• Locate the student's or staff member's emergency
  information card and notify the parent, spouse or
  another emergency contact.
  
• Notify the Superintendent, Assistant
  Superintendent, or CWA.
  
• If a staff member talks to the victim prior to
  the police arriving on the scene, restrict the
  conversation to immediate medical needs. If
  discussion occurs on the situation, speak only in
  general terms. DO NOT DISCUSS THE SPECIFICS of
  the case. It is better in court that the initial
  specific statements about the crime are recorded
  by the police department and are not heard second
  hand with you as the witness.
• After the police interview the victim, ask the
  school psychologist to talk with the victim. If
  the psychologist is not immediately available,
  contact the psychological services department.
  In the meantime, designate a staff member closest
  to the victim to talk to her/him.
• Protect the PRIVACY and Rights of
  Confidentiality of the student and family. Take
  steps to protect the victim's identify. Ask all
  involved not to share information with others.
  Keep any records in a confidential file.
• The Police will work with the district to develop
  press releases. The press releases will be
  through the Police Department.
  
• Provide the victim with possible counseling
  support or possible contacts for follow-up
  community resources.
  
• Accompany the victim to the hospital, if
  appropriate.
  

45
(No Transcript)
46
CWA is proud of our Districts EDCR Plan.
However, we know that the plan will forever be a
work in progress. We also know that the plan
will be only as good as the staff members who may
someday put it into action. CWA welcomes your
input and any suggestions that would strengthen
our preparedness or response.
YOUR EFFORTS ARE APPRECIATED.
47
WE HAVE AN AWESOME RESPONSIBILITY

• CWA trusts that this workshop has been well
  received.

48
END OF POWER POINT!
49
We are all in this together! If you have any comm
ents or suggestions, please email CWA at
frankb_at_orangeusd.k12.ca.us For additional info
rmation, please visit O.U.S.D. CWAs website at
www.orangeusd.k12.ca.us/cwa
Or call Frank Boehler at [phone] PLE
ASE GO TO THE WEBSITE AND REVIEW THE REMAINING
POWER POINT PRESENDATIONS ON THIS IMPORTANT TOPIC!