Emergency Evacuation

1
Emergency Evacuation

• Zayed University Dubai Campus

2
SCOPE

• Purpose and Objectives of Evacuation Procedures
• Assembly Points
• Standard Fire Procedures Immediate Response
  Priorities
  
• Evacuation Sequence
• Tasks Emergency Response Team Members
• Tasks
• Emergency Coordinator
• Fire Wardens
• Security Personnel
• Assembly Point Coordinator
• Securing workstation/ Office Close Down Procedures

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PURPOSE

• EMERGENCY RESPONSE PLANNING
• TO ESTABLISH THE PROCEDURES FOR THE EVACUATION OF
  OFFICES AND BUILDINGS
  
• TO ESTABLISH THE RESPONSIBILITIES FOR CLEARING
  THE BUILDINGS
  
• TO EDUCATE PERSONNEL ON THE EVACUATION FORMAT

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Objectives of Emergency Planning

• To ensure the minimizing of injuries and the
  saving of lives in cases of emergency
  
• To ensure proper procedures are followed in any
  emergency situation
  
• To ensure that all persons with disabilities
  including staff clients and visitors are
  assisted and accounted for during an evacuation.
  
• To ensure protection of University property and
  assets
  
• To ensure the maintenance and support of
  activities for responding to emergency situations

5
Objectives of Emergency Planning (Cont.)

• To indicate what should be done if a fire is
  discovered or there is a warning of a fire
  
• To stipulate personnel comprising the Emergency
  Response Team (ERT) in the building
  
• To stipulate the duties and responsibilities of
  ERT members appointed to supervise the
  evacuation
  
• To stipulate how occupants are accounted for
  during an evacuation evacuate the building
  promptly to the respective assembly points.

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Immediate Response Priorities

• Safety of lives is always the first priority
• Report the Incident
• Render medical assistance if necessary
• If the alarm rings follow evacuation
  procedures
  
• Once the building has been evacuated do not
  return until the All Clear has been given.
  

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STANDARD FIRE PROCEDURES

• If you discover a fire DO NOT PANIC.
• Remove anyone from immediate danger this means
  from the room/ office of origin or in the
  immediate vicinity of the fire if it is safe to
  do so
• If the fire is small and contained locate the
  nearest fire extinguisher and use it (if you know
  how to use it)
  
• Locate the nearest fire alarm/ break glass point
  and activate it.
  
• Dial the Emergency Coordinator or the Security
  Officer on the nearest telephone and inform them
  of the exact location of the fire.
  

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STANDARD FIRE PROCEDURES (Cont.)

• Close the door of the room of origin without
  taking personal risks
  
• Alert people in the surrounding offices
• Leave the building by the nearest emergency
  exits
  
• DO NOT try to use the elevators as a means of
  leaving the building
  
• Report to the Assembly Point Coordinator.

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EVACUATION SEQUENCE

• Fire Alarm is activated
• Alarm is verified by Security Officer/Control
  Room Operator
  
• In case of a real fire the evacuation alarm is
  activated and rings throughout the building
  
• Fire Wardens and Security Personnel commence
  evacuating the staff each fire warden
  responsible for his/her own area
  
• Staff/ students/ visitors must leave the building
  immediately upon the sounding of the alarm
  using fire exits
  

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EVACUATION SEQUENCE (Cont.)

• Fire Wardens and Security Staff must double-check
  their areas of responsibility
  
• After double-checking leave the building and
  report at the Assembly Point
  
• Staff/ students/ visitors must leave the building
  immediately upon the sounding of the alarm using
  fire exits
  
• Fire Wardens and Security Staff must double-check
  their areas of responsibility
  
• After double-checking leave the building and
  report at the Assembly Point.

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TASKS EMERGENCY COORDINATOR FIRE WARDENS AND
SECURITY PERSONNEL

• If a Fire Alarm is activated
• Immediately silence the alarm
• Ascertain from fire panel the exact location of
  alarm
  
• Inform Security / Fire Wardens
• Security Officer / Fire Wardens investigate
• Emergency Coordinator remains at
  Reception/Control Room/ Fire Alarm Control Panel
  
• Security / Fire Wardens report whether it is a
  false alarm or a real fire
  
• False alarm reset fire alarm control panel

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TASKS EMERGENCY COORDINATOR FIRE WARDENS AND
SECURITY PERSONNEL

• Actual fire determine seriousness
• Put out the fire using extinguishers
• Call 997
• Note detail down
• If it is serious Emergency Coordinator sounds
  the EVACUATION ALARM
  
• Evacuate the building

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REPORT TO 997 Sample

• Nature of the emergency Fire bomb threat etc.
• Your Name Zayed University Andy Brown
• Address Academic City area Dubai
• Call Back Number Control Room Number and mobile
  number of Emergency Coordinator.
  
• Extent of the Fire Fire out of control on 4th
  Floor spreading rapidly.
  
• Entry Points From ------- Street Main
  Entrance dry riser inlet behind building.
  
• Parking Park in front of building.

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RECORD OF DETAILS

• REMAIN AT RECEPTION/CONTROL ROOM/ FIRE ALARM
  CONTROL PANEL AND RECORD THE FOLLOWING DETAILS
  
• Time of activation
• Location of activation
• Time security investigated the alarm
• Time the alarm was confirmed / false alarm
• Time the Fire Brigade was informed
• Time the Fire Brigade arrived
• Time the Police arrived
• All actions taken
• Time the All Clear was given
• Time the alarm was reset

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TASKS SECURITY PERSONNEL

• Security Officer goes to area of alarm and
  investigates
  
• Notify Emergency Coordinator of findings
• False alarm
• Small fire on 5th floor extinguished with fire
  extinguisher
  
• Big fire in back area of office out of control
  must evacuate
  
• If it is a false alarm remain in the area and
  reconfirm
  
• If EVACUATION ALARM is activated assist the
  Fire Wardens to evacuate the building
  
• Bring the elevators down to the Ground Floor and
  switch off
  
• Security Officers to remain at Entrances to
  prevent people from entering the building
  
• Assist Fire Wardens in double-checking their
  areas of responsibility
  
• Assist the Fire Brigade if requested
• Report to the Assembly Point

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TASKS FIRE WARDENS

• Inspect Fire Fighting Equipment in your area of
  responsibility on a daily basis
  
• If the fire is in your area of responsibility
  go to the affected area and take control
  
• Small fire extinguish
• Big fire - report
• If a false alarm remain in the area and
  reconfirm
  
• If EVACUATION ALARM is activated evacuate
  your area of responsibility
  
• Double-check your area of responsibility
• Keep the Emergency Coordinator informed
• Ground Floor Fire Warden ensure a Security
  Officer at the Main Entrance
  
• Assist the Fire Brigade when necessary
• Report to the Assembly Point

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TASKS ASSEMBLY POINT COORDINATOR

• Ensure you have a complete list of all the
  personnel working in the Branch/ building
  
• Appoint assistants in case of a big building like
  this one
  
• In case of an Evacuation Alarm immediately
  proceed to the Assembly Point
  
• Take control at the Assembly Point
• Hold a Roll Call at the Assembly Point
• Ensure everybody is accounted for
• If somebody is not accounted for inform the
  Emergency Coordinator
  
• Who the missing person is
• Where does the person work
• Where he/she was seen the last time
• Try to locate the missing person might not be
  at work
  
• Keep passing on all relevant information to the
  Emergency Coordinator
  

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ADDITIONAL TASKS - ERT

• Switch off all non-essential utilities
• Switch off the air-conditioning to prevent smoke
  from getting to other offices
  
• Assist security-officers in switching off the
  elevators

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SECURING WORK STATION

• (TIME PERMITTING)
• Switch off all electrical appliances e.g.
• Computers
• Calculators
• Photocopiers
• Computer Terminals
• Clear all lose papers from your desk
• Close all filling cabinets and cupboards
• Close all windows
• Switch off air-conditioning units
• Switch off the lights
• Leave the office closing the door behind you
• Report to the Assembly Point