CONTRACTORS AND AUTHORISATION TO WORK

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CONTRACTORS AND AUTHORISATION TO WORK

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Who are Contractors?

• Anyone who performs work on behalf of the
  University as below
• Building work trades builders, plumbers,
  joiners, electricians, painters
• Engineers servicing or installation of fixed
  plant/equipment maintained by Estates Services
  e.g. lifts
• Service Engineers BSCs, Autoclaves, pure water,
  centrifuges, lab. equipment, office equipment
  e.g. photocopiers

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Why do Authorisation to work forms need to be
completed?

• We have a responsibility to ensure that
  contractors are not exposed to hazards in the
  Department and also that staff are not exposed
  to hazards or unsafe situations created by
  contractors.
• We also have a responsibility to ensure that
  contractors have full knowledge of fire
  safety/emergency procedures within the Department.

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Contractors must have their work requested by
Estates Services if they

• Work on the fabric of the building
• Work at height includes roof work use of
  scaffolding.
• Work on high or low voltage electrical circuits.
• Perform hot work
• Work in a confined space
• Work with asbestos and ACMs
• Work on the drains

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Contractors arranged by Estates Services must

• Complete the Biology Authorisation to work form
  on arrival in Biology. Estates Services should
  liaise with the Infrastructure team.

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Biology staff who arrange for contractors must

• Ensure that a risk assessment and method
  statement is obtained prior to the work being
  performed if you feel that there are potential
  problems raised by either please seek advice from
  the Infrastructure team.

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Biology staff who arrange for contractors must

• Ensure that the company has Employers Liability
  Insurance and Public Liability insurance for a
  minimum of 5 million prior to the work being
  performed.
• Note details of companies and their
  insurance policies are kept by the Infrastructure
  team on N/Infrastructure/Authorisation to
  work/Insurance database - contractors. If the
  insurance details of the company that you are
  dealing with are not on the list or are out of
  date, please obtain up to date copies of the
  insurance certificates from the company and give
  them to Rebecca Regan.

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Biology staff who arrange for contractors must

• Ensure that Biology reception is informed of the
  date time of visit.
• Ensure that the Authorisation to work form is
  completed by the contractor and the member of
  staff reponsible for the contractor prior to the
  work being performed.

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Sections of the form

• Location and details of work activity
• Workplace hazard identification and controls.
• Work activity hazard identifications and
  controls.
• Declaration by authorised person undertaking the
  work
• Declaration by authorised departmental staff.
• Further comments.

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Forms guidelines

• Authorisation to work form available from
  Biology reception and on N/Infrastructure/Authoris
  ation to work/Authorisation to work form.
• Authorisation to work SOP (includes guidelines on
  completion) is available on N/Infrastructure/Autho
  risation to Work/Authorisation to work SOP
• Link to forms, SOP and insurers details on the
  Infrastructure web pages.
• Advice available at any time please contact
  Peter Crosby Sylvia Haddock.