State Emergency Response Team

1
State Emergency Response Team

• Executive Briefing

2
Welcome to the State Emergency Operations Center
Please remember to silence all pager and cell
phones. Thank You
3
Colleen Castille, Secretary Department of
Community Affairs
Welcome and Introduction
4
Craig Fugate, Director Division of Emergency
Management
5
Agenda

• Mission of the SEOC / Role of the ECO
• EOC Operations
• Legal Issues
• Budget Issues
• Public Information
• QA
• EOC Tour

6
Floridas Vulnerabilities

• More than 11 million of Floridas population
  lives within 10 miles of the coast.
• 3 commercial nuclear power plant sites
• 10,000 fixed locations with hazardous materials

7
Vulnerability

• Over 6,500 Annual Incidents Reported to State
  Warning Point
• 400,000 Acres Burned During two Wildfire
  Seasons
• 1.6 million National Flood Insurance Policies

8
(No Transcript)
9
Emergency - means any occurrence, or threat
thereof, whether natural, technological, or
manmade, in war or in peace, which results or may
result in substantial injury or harm to the
population or substantial damage to or loss of
property.

• Manmade emergency - means an emergency caused by
  an action against persons or society, including,
  but not limited to, enemy attack, sabotage,
  terrorism, civil unrest, or other action
  impairing the orderly administration of
  government.
• Natural emergency - means an emergency caused by
  a natural event, including, but not limited to, a
  hurricane, a storm, a flood, severe wave action,
  a drought, or an earthquake.
• Technological emergency - means an emergency
  caused by a technological failure or accident,
  including, but not limited to, an explosion,
  transportation accident, radiological accident,
  or chemical or other hazardous material incident.

10
Disaster Operating Environment

• New Players in Unfamiliar Roles
• Heavy Information Demands
• Politically Sensitive Issues
• Changing Requirements
• Rapid Decisions
• Degraded Communications
• Unforeseen Consequences
• Public Affairs Coordination

11
(No Transcript)
12
Florida Statute Chapter 252

• State Emergency Management Act

13
Comprehensive Emergency Management Plan (CEMP)

• Provides guidance to state and local officials on
  procedures, organization and responsibilities.
• Adopts a functional approach that combines the
  types of assistance to be provided under each
  Emergency Support Function(e.g.,
  Transportation, Health)

14
State Coordinating Officer

• The organizational structure for response to an
  emergency/disaster is under the leadership of the
  Governor who appoints a State Coordinating
  Officer (SCO) to manage the incident
• The SCO is designated under an Executive Order
  activating the States Emergency Plan
• The SCO is supported by the State of Florida
  Emergency Response Team operating from the State
  Emergency Operations Center in Tallahassee

15
State Emergency Response Team

• Made up of state, volunteer agencies, and the
  private sector.
• 17 emergency support functions.
• Emergency Coordinating Officers (ECOs) appointed
  by Agency Heads.

16
EmergencyCoordinationOfficer
The Building Blocks of the SERT/SEOC
17
Emergency Coordinating Officer

• The head of each executive department, the
  executive director of each water management
  district, the Public Service Commission, the Fish
  and Wildlife Conservation Commission, and the
  Department of Military Affairs shall select from
  within such agency a person to be designated as
  the emergency coordination officer for the agency
  and an alternate.

18
Emergency Coordination Officer

• The emergency coordination officer is responsible
  for coordinating with the division on emergency
  preparedness issues, preparing and maintaining
  emergency preparedness and post-disaster response
  and recovery plans for such agency, maintaining
  rosters of personnel to assist in disaster
  operations, and coordinating appropriate training
  for agency personnel.

19
Emergency Coordinating Officer

• The head of each agency shall notify the Governor
  and the division in writing of the person
  initially designated as the emergency
  coordination officer for such agency and her or
  his alternate and of any changes in persons so
  designated thereafter.

20
Emergency Coordinating Officer

• To be effective, an ECO must be able to
• Represent the Agency Head
• Make decisions on behalf of the Agency
• Commit agency resources / spend money

21
Disaster Response and Assistance
22
Governor Jeb Bushon Local Ownership

• First, a disaster - whether natural or
  man-made - must be managed at the local level and
  "owned" by local government. State and federal
  officials should be ready to provide support and
  resources, offering one-stop-shopping essential
  to avoid bureaucratic overlap, conflicting
  priorities and delay.

Testimony Before the U.S. House of
Representatives Subcommittee on Terrorism and
Homeland Security October 29, 2001
23
Governor Bush on Coordination

• Second, local, state and federal governments
  can work together most effectively when they are
  all using the same plan. After Hurricane Andrew,
  Florida made sure its emergency plan dovetailed
  with the federal plan, and ensured that local
  plans fell into line with the state plan.

Testimony Before the U.S. House of
Representatives Subcommittee on Terrorism and
Homeland Security October 29, 2001
24
Requesting Assistance
President Federal
Under the Stafford Act and F.S. Chapter 252, only
the Elected Leadership has the authority to
Declare Emergencies. Only the Governor may
request assistance from the President.
Governor State
Chairman BoCC County
or
Mayor Municipality
Incident
25
Requesting Assistance

• Local Government Declares State ofEmergency
• Activates Local Comprehensive Emergency
  Management Plan (CEMP)
• Activates Mutual Aid
• Request Assistance From State / through the County

26
Requesting Assistance

• Governor Declares a State of Emergency
• Appoints the State Coordinating Officer (SCO)
• Activates the States CEMP
• Activates the Emergency Management Assistance
  Compact (EMAC)
• Activates the National Guard
• Governor may request Assistance from the President

27
Requesting Assistance

• Presidential Declarations
• Appoints a Federal Coordinating Officer
• Activates the Federal Response Plan
• Federal assistance is usually provided at a 75
  to 25 ratio
• New mandate under the Department of Homeland
  Security to combine federal plans

28
Thresholds for Federal Assistance (under the
Stafford Act as amended)

• 1 State per capita of Eligible Public Cost
  (Florida 16 million).
• 100 primary homes major damage or destroyed
  without insurance.
• Exceeds the capabilities of local and state
  governments to manage.
• SBA - 25 primary homes with 40 uninsured losses
  or Five Businesses.

29
Disaster Assistance
Including Hurricane Andrew (1992), the State of
Florida has provided 1.6 Billionin assistance
to local and state entities.
30
On-Going Assistance Public Assistance program

• Andrew (August 24, 1992)
• El Nino (January 6, 1998)
• Georges (September 25, 1998)
• Floyd (September 14, 1999)
• Irene (October 15, 1999)
• Helene (October 3, 2000)
• South Florida Floods (October 11, 2000)
• Allison (June 17, 2001)
• Gabrielle (September 28, 2001)

31
On-Going Assistance Individual Assistance program

• Over 100 million provided to citizens in the
  past three years. Funding includes grants to
  individuals and families and crisis counseling.

32
On-Going AssistanceSmall Business Administration

• Since 1999, Florida has had 18 Small Business
  Administration declarations totaling more than
  90 Million in assistance to businesses.
• An additional 107 Million was provided as a
  result of a National Declaration from9/11.
  (National claims 534 Million)

33
Hurricane Season Forecast for 2003

• Dr. Gray's Tropical Storm Forecast
• 12 Named systems
• 8 Hurricanes
• 3 Major (Cat 3 or greater)

34
(No Transcript)
35
(No Transcript)
36
(No Transcript)
37
(No Transcript)
38
(No Transcript)
39
Emergency Management Priorities

• Eliminate the Shelter Deficit.
• Develop community-based response programs under
  Florida Prepares.
• Maintain a reliable all hazards system to respond
  to catastrophic events.
• Leverage emerging technologies to enhance
  Division programs.
• Ensure Floridas Emergency Management program is
  recognized as a national model through peer
  Accreditation.

40
Mike DeLorenzo, Bureau Chief Preparedness and
Response
41
Division of Emergency Management Mission
Statement
Ensure that Florida is prepared to respond to
emergencies, recover from them and mitigate
their impact.
42
Response Challenges
Technological Hazards Criminal or Hostile Acts
Natural Hazards

• Hurricanes
• Tornadoes
• Floods
• Drought
• Wildfires
• Severe Thunderstorms
• Severe Heat and Cold

• Terrorism (WMD)
• Mass Migration
• Radiological (REP)
• Hazardous Materials
• Special Events (Super Bowl, Bike Week)
• Transportation Accidents

43
Comprehensive Emergency Management Plan (CEMP)

• Provides guidance to state and local officials on
  procedures, organization and responsibilities
• Provides for an integrated and coordinated local,
  state and federal response
• Adopts a functional approach that groups the
  types of assistance to be provided under each ESF

44
FDEM Operation Areas
45
State of Florida Initial Response
Incident Occurs Threat is Present
Responsible agency notifies
SWP
Operations Officer State / local / federal
agencies
46
State of Florida Initial Response
Operations Officer considers the following factors
And initiates the following actions
Injuries / Fatalities Degree of Damage Protective
Actions Requests for Assistance Media
Events Populations Threatened
Additional Notifications Mobilize State
Agencies Deploy Personnel Conduct
Conference Calls Commitment of Resources
47
Time Vs. Cost of Resources
Federal
C O S T
EMAC
State EOC
Local
TIME
48

• Disaster

49
Live Web Camera
Emergency Operations Center

• Built to withstand 200 MPH winds
• Back-up water/electrical and communications
  systems

50
SERT Activation Levels

• Level 3 Monitoring
• Level 2 Partial Activation of SERT
• Level 1 Full-Scale Activation

51
State Emergency Response Team

• Made up of state and volunteer agencies
• Grouped by emergency function
• 17 emergency support functions (ESF)
• Emergency Coordinating Officers (ECO)

52
State Emergency Operations Center
Governor
State Coordinating Officer
State Emergency Response Team Chief
Operations
Planning
Logistics
Finance/Adm.
53
Operations Section Emergency Services Human
Services Infrastructure Support
Operations Support
54
Information and Planning
Intelligence Gathering and Analysis


Incident Action Plan

Situation Reports

GIS, Meteorology, Recon and Technical Support

Information Distribution

SEOC

Counties

Agencies and Responders
55
Daily Situation Status
56
Logistics Section

• Supports all SERT agencies
• Identifies all available resources/vendors
• Facilitates resource planning with other state
  agencies
• Develops efficient payment and documentation
  strategies
• Coordinates in-state mutual aid and EMAC
• Processes state requests for federal assistance
• Establishes field operations centers
• Mobilization Areas
• Logistics Staging Areas
• Base Camps

57
Administration Section

Budgets and agency coordination

Personnel and logistics support

Reports and record keeping

A critical function in all disasters
58
Emergency Support Functions
ESF 1 Transportation (DOT) ESF 2
Communications (DMS) ESF 3 Public Works
(DOT) ESF 4 Fire Fighting (DOI) ESF 5 Info
and Planning (DCA)
59
Emergency Support Functions

• ESF 6 Mass Care (DBPR)
• ESF 7 Resource Support (DMS)
• ESF 8 Health and Medical (DOH)
• ESF 9 Urban Search and Rescue (DOI)
• ESF 10 Hazardous Materials (DEP)

60
Emergency Support Functions

• ESF 11 Food and Water (DACS)
• ESF 12 Energy (PSC/DCA)
• ESF 13 Military Support (DMA)
• ESF 14 Public Information (DCA)

61
Emergency Support Functions

• ESF 15 Volunteers and Donations (FCCS)
• ESF 16 Law Enforcement (FDLE)
• ESF 17 Animal Protection Agriculture (VFCCS)

62
Rapid Impact Assessment Team
Base Camps
Advance Team/ Forward SERT
Logistical Staging Areas
63
Coordination-Cooperation-Unity

• For the FIRST time in my public service career,
  I saw a federal generator, secured by the state,
  off-loaded from a county truck with a city
  forklift by a volunteer firefighter.

William Whitson City Manager, Milton
64
DEM FIELD OPERATIONS

• AREA COORDINATORS
• ADVANCE TEAM
• FORWARD SERT

65
DEM FIELD OPERATIONS

• Area Coordinators are the first link between the
  County and the State.
• Serve as State Liaisons and act as the conduit
  between the local CP/EOC and the SEOC.
• Provide assistance to local director
• Deployed by Field Ops Chief or Bureau Chief, at
  request of county

66
DEM FIELD OPERATIONS

• DEM ADVANCE TEAM (A-Team)
• Consist of Team Leader, Operations Chief,
  Logistics Chief, Info/Planning Chief, Recovery
  Liaison. In addition a public information
  officer and finance/admin person may deploy with
  team.
• Role is to support county response activities as
  needed

67
DEM FIELD OPERATIONS

• Capabilities
• Completely self contained, self sufficient,
  deploy within 3 hours of notification
• Satellite Communications, internet/email
  capability, mapping capability, telephone,
  HF/VHF/UHF communications
• Mobile, can relocate if situation warrants or
  county deems necessary.

68
Field Operations Triangle
County
SEOC
A-Team
69
(No Transcript)
70
(No Transcript)
71
(No Transcript)
72
DEM FIELD OPERATIONS

• Transition to Forward SERT if situation warrants.
  Bring selected ESFs forward.
• Assume direction/control of assigned area of
  operations once personnel, equipment and
  resources are in place.
• Coordinate with local EM and state liaisons that
  F-SERT is in place.

73
DEM FIELD OPERATIONS

• F-SERT is assigned area of operations by State
  Emergency Operations Center
• Once F-SERT has assumed operational control of
  operating area, county or counties located in the
  Area of Operations, coordinate resource requests
  and other assistance through F-SERT.
• F-SERT will have direct access to Logistical
  Staging Area.

74
DEM FIELD OPERATIONS
F-SERT
SEOC
Impacted counties within area of
operations Logistics Staging Area
All other counties outside the area of
operations assigned to F-SERT
75
FDEM FIELD OPERATIONS

• F-SERT transitions to Disaster Field Office when
  established.

76
(No Transcript)
77
Questions?

• http//www.floridadisaster.org

78
Al Bragg Office of General Counsel
79
Suzanne Adams, Administrator Finance and
Logistics Section
80
Public Information-ESF 14 Overview
Mike Stone Public Information Officer
81
Role of Public Information-ESF14

• Provide accurate and timely information that
  people will use to make or act on decisions that
  affect the protection of their lives, property
  and the environment in which they live
• Utilize all media resources to convey urgent
  information to the public

82
ESF-14 PIO Responsibilities

• Responsible to four groups

The public
SERT, elected officials their representatives
The media
Other response agencies, FEMA
PIO
83
ESF-14 Duties during an activation

• Collect, verify and disseminate information to
  public
• Accommodate the needs of the media
• Keep lines of communication open in between
  response agencies
• Assume responsibilities in the EOC, forward
  command post or joint information center
• Monitor coverage and rumor control

84
SEOC Resources

• Connectivity to Florida Transponder / Florida
  Channel
• Florida Public Radio Network
• Emergency Alert System
• Weather Channel Alert System
• FEIL Call Center
• Media Briefing Room
• Internet / E-mail/Tracker database
• PIO / JIC access to staff / information

85
ESF 14 Staffing Needs

• Lead PIO / Spokesperson (s)
• ESF-14 Room Manager
• Copy Writers / Editors
• Call / Phone Staff- media inquiries
• Media Coordination-scheduling Live Shots, Sat
  Time, escort of on-site crews.
• Radio room staff
• Web site coordination

86
ESF-14 Interagency coordination

• Essential for success of operation
• Many minds-one voice
• Rumor Control
• Increased capacity and skills for 24/7 operation
• Greater credibility

87
ESF14-Public Information
Any Questions? Thanks!
88
Craig Fugate
Questions or Comments?

• http//www.floridadisaster.org

89
Dick Cheek
Emergency Operations Center Tour