Title: PEC Budget Review DRAFT
1PEC Budget Review DRAFT
- Dr. Phyllis B. Harris
- Executive Director
- February 2006
- Non RBB Tool Version
2Executive SummaryOUSD is a single district
Special Education Local Plan Area (SELPA) and
networks throughout the state.
- PEC provides service and support through the
public schools (charter and noncharter) to all
students from 0-22 years of age throughout OUSD.
The department specialists assess for
eligibility, counsel ineligible students into
other services, and provide support and services
to eligible students under the specific
guidelines mandated by state and federal law. - Our services range from resource support for
general education students, special day classes
for students with greater needs requiring more
than 50 of their instructional day, and highly
specialized therapies for students who are
medically fragile or who have sustained severely
disabling low incidence involvement that can be
categorized as vision impaired, orthepedically
impaired, deaf, blind or with multi-handicapping
conditions. - PEC also runs programs for emotionally disturbed
students under partnerships with outside agencies
and our own mental health program under the
provisions of a mental health contract with
County Mental Health as a vendor (up to 526,000
but we bill between 400 and 425 thousand) - PEC provides significant levels of professional
development and training for a staff of over 900
and, importantly, for support personnel and
administrators within the district.
3Department Priorities for FY 2006-2007
- To reach a 6.5 June 2007 K-12 state compliance
level for IEPs and TRIs through continuation of
our Overdue IEP Corrective Action Plan. 05-0610
Currently, at just under 7 for the December
count - To lower the percentage of identified students
with special needs through prereferral
intervention and tighter control over the
eligibility process. June 2005, there was a 12.8
identification December 2005, there was an 11
identification. Our goal is to get under 10. - To lower the over identification of students with
Specific Learning Discrepancies through field
specialist training and enforcement of mandated
eligibility requirements. - To increase the knowledge and skill of PEC staff
through in depth training and supervision leading
to higher levels of student achievement in
academics and functional academics and increase
the graduation rate of non severely handicapped
students.
4FY 2005-2006 Initiatives
- Status of OUSD Response to FCMAT Recommendations
- Score 5
- Monthly site status reports on IEP compliance.
- 310 teachers trained on web-based IEP system
remaining teachers to be trained in spring 2006. - Full implementation of web-based IEP system in
2006-2007. - Compliance training for new teachers in summer
2006 50 of principals trained so far in 05-06.
In Process - New handbooks distributed for administrators,
teachers and parents on compliance and procedural
issues. - Autism and Asperger model programs expanded
successfully
5FY 2005-2006 Initiatives cont
- Status of OUSD Response to FCMAT Recommendations
on LRE - Score 4 on LRE (PEC Disagrees with this score)
- Reduction of nonpublic placements from 268 (2005)
to 216 (2005-2006). - Formal criteria and plan for non-public
placements under development. - Best practices policies, curriculum and
strategies developed for autism, Aspergers and
severely handicapped classes. - Standards-aligned curriculum developed and
implemented in severely handicapped classes.
Yearlong coaching in progress
6Revenue Sources 2004-2005
7Revenue Sources 2005-2006
8TRANSPORTATION BUDGET
- Status of 2005-2006 Transportation Budget
- Durham School Services
- Working Budget is 6,000,000.00 for 2005-2006
- Year to Date expenditures through December 2005
3,083,456.00 - This is 51.4 of working budget
- Projected expenditures through the end of year
with no changes 6,100,000.00 - Equal to last years expenditures even though
Durham received an increase of 1.4 based on the
CPI - Costs have decreased for the last four months
when compared with last year - If trend continues total expenditures will be
less than budget however second semester
increases the number of SPED students and the
decrease may not be as large as in the previous 4
months but there will still be a decrease due to
a drop in enrollment compared to last year. - Expected increase for 2006-07 Durham Contract is
2.3 based on current CPI - This will change depending on the economy
- This equates to an increase of 138,000.00 to
their contract
9Status of 2005-2006 Transportation Budgetcont
- Reimbursement Payments to Parents in Lieu of
Transportation - Working Budget is 70,000
- Year to Date expenditures through December
59,400.00 - Due to the April cut-off on new Purchase Orders
no parents were paid from April 2005 through the
end of the year and that will occur again as
cut-off in April 2006 occurs. - Approximately 25,000.00 in payments made this
school year were actually for services in the
previous school year. - It is still cost effective to offer this
reimbursement in lieu of Durham bus
transportation - Projected expenditures through end of year
125,000.00 - Department needs the ability to make payments
through the month of June in order to correct
this carryover problem. - We are paying at a significantly higher rate this
year to get in line with the legal requirement of
the IRS rate and more parents are submitting for
reimbursement since gasoline prices have
escalated.
10Status of 2005-2006 Transportation Budgetcont
- Common Carrier Costs AC Transit Passes, BART
Passes, Para transit, Taxis - Adopted Budget is 252,000.00
- Working Budget is 137,000.00
- Year to Date expenditures through December
125,100.00 - Increase in cost of AC Transit, BART, and Para
Transit tickets - Taxi costs (60,000)are being maintained at
minimum levels - Need to purchase more AC Transit and BART tickets
- Need access to remainder of Adopted Budget by end
of February
11TRANSPORTATION BUDGET FY 2006-2007
- Durham Contract Budget for 2006-07 should be
6,138,000.00 - Measures to Reduce Expenditures for 2006-07
- Reduce busing for Non-Severely Handicapped
students at the Middle School level who do not
have transportation on their IEPs-- requires
pulling all IEPS on MS students currently with
transportationunknown as of this date - End after-school busing to sites outside of
Oaklandcurrently we go to Stepping Stones which
is 2 blocks off the district border and Ala Costa
in Berkeleypossible litigation as transportation
is in the IEPs and therefore requires changing
the IEPs and consequently parents have a right to
file for Due Process if they disagree - Trying to get agreement from Durhams Corporate
Offices to use Accountability GPS devices (to be
leased by OUSD cost 5000 a year) to gain more
efficient monitoring and higher performance
levels of service delivery - Proposed Parent Reimbursement Budget for 2006-07
is 150,000.00 - IRS rate for mileage has a great effect on this
item - We are still paying at the old rate of 37.5 cents
per mile, however, previously we paid well below
the IRS rate at 21.0 cents per mile. - Current IRS rate is 40.5 cents and may increase
- Common Carrier Costs AC Transit Passes, BART
Passes, Para Transit, Taxis - Budget for 2006-07 can remain the same amount as
the Adopted Budget - 252,000
12Transportation Budget Issue
- AC Transit Pass-Through
- This needs to be placed in the budget and labeled
as the pass-through. - Each year there are fewer District personnel who
are aware of this requirement and a massive
search must be undertaken to find the funds. - This is 2,500,000 that is identified in the Ed
Code and is earmarked for this purpose.
13Mediations 2005-2006
- 19 Mediations Fair Hearings to date which
represent .33 of the total special education
population. - 28,800in payments to ADAMS Esq.
- 313,379 reimbursements to parents
- 329 hours of comp ed claims at a cost of 10,857
- 132 hours of negotiations without retaining
outside counsel for the District. - Current Cost of Mediations 353,036
14Mental Health NPS Contracts forFY 2006-2007
15NPS/NPA Projected BudgetFY 2006-2007
16Planned Budget Accomplishments 2005-2006
- Reduced Transportation Budget by 1,000,000 as
proposed and possibly more before the final bills
are paid - Using 3 student workers to assist with office
support covering unfilled or closed classified
positions - Legal Costs for OUSD reduced from 100,000 to
c.10,000 because the Ex. Director and 2
Coordinators handle Due Process themselves.
Completions on 20 Due Process Filings through
mediated agreements (1 Hearing) and about 20
Complaint filings in the past 6 months. Impact
on administrative time is severe but done well. - Reduced 5.5 Voc Ed HS positions and closed 3
classes using the teachers to fill Teacher FTE
vacanciessuccessful with just 1 disability case. - Parent Reimbursements Yearly based on established
mediated settlements reduced by 50,000
successfully - Successful expansion of Autism STARS preventing
litigation and NPS placements---Last Stars NPS
returned saving c.80,000.
17Planned Reductions/Constants to Budgets for FY
2006-2007
- Intervention Specialists save about 100,000 for
every 10 positions on average we have 17
currently - Nonpublic Schools MH Students--in process of
being figured out to utilize Rock La Flesch 3
classes and Social Justice site for 6-7
classrooms office and therapy rooms - Transportation Reductions
- MS NHS students taken off busing as rising 9th
graders__50______ - Elementary NHS Students taken off busing as
rising 6th graders__50____ - Potential Savings at 50,000 per bus for every 13
students busedc350,000 - GPS devices gtgreater performance delivery
accountabilitygtless complaintsgtless Due Process
filingsgtsavings over 200 personnel/administrative
hours plus settlement costs Savings in hiring - Hold constant on Teaching FTEs by re-resourcing
FTEs from declining secondary/elem schools to
Preschool expansion - Autism preschool classes potential increase of
3-4 Teacher FTE and 9 Intervention Specialists