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PEC Budget Review DRAFT

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PEC provides service and support through the public ... FRED FINCH. FOREST HEIGHTS. FAMILY LIFE. FAMILIES FIRST. EXCELSIOR. COPPER HILLS. ALPINE ACADEMY ... – PowerPoint PPT presentation

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Title: PEC Budget Review DRAFT


1
PEC Budget Review DRAFT
  • Dr. Phyllis B. Harris
  • Executive Director
  • February 2006
  • Non RBB Tool Version

2
Executive SummaryOUSD is a single district
Special Education Local Plan Area (SELPA) and
networks throughout the state.
  • PEC provides service and support through the
    public schools (charter and noncharter) to all
    students from 0-22 years of age throughout OUSD.
    The department specialists assess for
    eligibility, counsel ineligible students into
    other services, and provide support and services
    to eligible students under the specific
    guidelines mandated by state and federal law.
  • Our services range from resource support for
    general education students, special day classes
    for students with greater needs requiring more
    than 50 of their instructional day, and highly
    specialized therapies for students who are
    medically fragile or who have sustained severely
    disabling low incidence involvement that can be
    categorized as vision impaired, orthepedically
    impaired, deaf, blind or with multi-handicapping
    conditions.
  • PEC also runs programs for emotionally disturbed
    students under partnerships with outside agencies
    and our own mental health program under the
    provisions of a mental health contract with
    County Mental Health as a vendor (up to 526,000
    but we bill between 400 and 425 thousand)
  • PEC provides significant levels of professional
    development and training for a staff of over 900
    and, importantly, for support personnel and
    administrators within the district.

3
Department Priorities for FY 2006-2007
  • To reach a 6.5 June 2007 K-12 state compliance
    level for IEPs and TRIs through continuation of
    our Overdue IEP Corrective Action Plan. 05-0610
    Currently, at just under 7 for the December
    count
  • To lower the percentage of identified students
    with special needs through prereferral
    intervention and tighter control over the
    eligibility process. June 2005, there was a 12.8
    identification December 2005, there was an 11
    identification. Our goal is to get under 10.
  • To lower the over identification of students with
    Specific Learning Discrepancies through field
    specialist training and enforcement of mandated
    eligibility requirements.
  • To increase the knowledge and skill of PEC staff
    through in depth training and supervision leading
    to higher levels of student achievement in
    academics and functional academics and increase
    the graduation rate of non severely handicapped
    students.

4
FY 2005-2006 Initiatives
  • Status of OUSD Response to FCMAT Recommendations
  • Score 5
  • Monthly site status reports on IEP compliance.
  • 310 teachers trained on web-based IEP system
    remaining teachers to be trained in spring 2006.
  • Full implementation of web-based IEP system in
    2006-2007.
  • Compliance training for new teachers in summer
    2006 50 of principals trained so far in 05-06.
    In Process
  • New handbooks distributed for administrators,
    teachers and parents on compliance and procedural
    issues.
  • Autism and Asperger model programs expanded
    successfully

5
FY 2005-2006 Initiatives cont
  • Status of OUSD Response to FCMAT Recommendations
    on LRE
  • Score 4 on LRE (PEC Disagrees with this score)
  • Reduction of nonpublic placements from 268 (2005)
    to 216 (2005-2006).
  • Formal criteria and plan for non-public
    placements under development.
  • Best practices policies, curriculum and
    strategies developed for autism, Aspergers and
    severely handicapped classes.
  • Standards-aligned curriculum developed and
    implemented in severely handicapped classes.
    Yearlong coaching in progress

6
Revenue Sources 2004-2005
7
Revenue Sources 2005-2006
8
TRANSPORTATION BUDGET
  • Status of 2005-2006 Transportation Budget
  • Durham School Services
  • Working Budget is 6,000,000.00 for 2005-2006
  • Year to Date expenditures through December 2005
    3,083,456.00
  • This is 51.4 of working budget
  • Projected expenditures through the end of year
    with no changes 6,100,000.00
  • Equal to last years expenditures even though
    Durham received an increase of 1.4 based on the
    CPI
  • Costs have decreased for the last four months
    when compared with last year
  • If trend continues total expenditures will be
    less than budget however second semester
    increases the number of SPED students and the
    decrease may not be as large as in the previous 4
    months but there will still be a decrease due to
    a drop in enrollment compared to last year.
  • Expected increase for 2006-07 Durham Contract is
    2.3 based on current CPI
  • This will change depending on the economy
  • This equates to an increase of 138,000.00 to
    their contract

9
Status of 2005-2006 Transportation Budgetcont
  • Reimbursement Payments to Parents in Lieu of
    Transportation
  • Working Budget is 70,000
  • Year to Date expenditures through December
    59,400.00
  • Due to the April cut-off on new Purchase Orders
    no parents were paid from April 2005 through the
    end of the year and that will occur again as
    cut-off in April 2006 occurs.
  • Approximately 25,000.00 in payments made this
    school year were actually for services in the
    previous school year.
  • It is still cost effective to offer this
    reimbursement in lieu of Durham bus
    transportation
  • Projected expenditures through end of year
    125,000.00
  • Department needs the ability to make payments
    through the month of June in order to correct
    this carryover problem.
  • We are paying at a significantly higher rate this
    year to get in line with the legal requirement of
    the IRS rate and more parents are submitting for
    reimbursement since gasoline prices have
    escalated.

10
Status of 2005-2006 Transportation Budgetcont
  • Common Carrier Costs AC Transit Passes, BART
    Passes, Para transit, Taxis
  • Adopted Budget is 252,000.00
  • Working Budget is 137,000.00
  • Year to Date expenditures through December
    125,100.00
  • Increase in cost of AC Transit, BART, and Para
    Transit tickets
  • Taxi costs (60,000)are being maintained at
    minimum levels
  • Need to purchase more AC Transit and BART tickets
  • Need access to remainder of Adopted Budget by end
    of February

11
TRANSPORTATION BUDGET FY 2006-2007
  • Durham Contract Budget for 2006-07 should be
    6,138,000.00
  • Measures to Reduce Expenditures for 2006-07
  • Reduce busing for Non-Severely Handicapped
    students at the Middle School level who do not
    have transportation on their IEPs-- requires
    pulling all IEPS on MS students currently with
    transportationunknown as of this date
  • End after-school busing to sites outside of
    Oaklandcurrently we go to Stepping Stones which
    is 2 blocks off the district border and Ala Costa
    in Berkeleypossible litigation as transportation
    is in the IEPs and therefore requires changing
    the IEPs and consequently parents have a right to
    file for Due Process if they disagree
  • Trying to get agreement from Durhams Corporate
    Offices to use Accountability GPS devices (to be
    leased by OUSD cost 5000 a year) to gain more
    efficient monitoring and higher performance
    levels of service delivery
  • Proposed Parent Reimbursement Budget for 2006-07
    is 150,000.00
  • IRS rate for mileage has a great effect on this
    item
  • We are still paying at the old rate of 37.5 cents
    per mile, however, previously we paid well below
    the IRS rate at 21.0 cents per mile.
  • Current IRS rate is 40.5 cents and may increase
  • Common Carrier Costs AC Transit Passes, BART
    Passes, Para Transit, Taxis
  • Budget for 2006-07 can remain the same amount as
    the Adopted Budget
  • 252,000

12
Transportation Budget Issue
  • AC Transit Pass-Through
  • This needs to be placed in the budget and labeled
    as the pass-through.
  • Each year there are fewer District personnel who
    are aware of this requirement and a massive
    search must be undertaken to find the funds.
  • This is 2,500,000 that is identified in the Ed
    Code and is earmarked for this purpose.

13
Mediations 2005-2006
  • 19 Mediations Fair Hearings to date which
    represent .33 of the total special education
    population.
  • 28,800in payments to ADAMS Esq.
  • 313,379 reimbursements to parents
  • 329 hours of comp ed claims at a cost of 10,857
  • 132 hours of negotiations without retaining
    outside counsel for the District.
  • Current Cost of Mediations 353,036

14
Mental Health NPS Contracts forFY 2006-2007
15
NPS/NPA Projected BudgetFY 2006-2007
16
Planned Budget Accomplishments 2005-2006
  • Reduced Transportation Budget by 1,000,000 as
    proposed and possibly more before the final bills
    are paid
  • Using 3 student workers to assist with office
    support covering unfilled or closed classified
    positions
  • Legal Costs for OUSD reduced from 100,000 to
    c.10,000 because the Ex. Director and 2
    Coordinators handle Due Process themselves.
    Completions on 20 Due Process Filings through
    mediated agreements (1 Hearing) and about 20
    Complaint filings in the past 6 months. Impact
    on administrative time is severe but done well.
  • Reduced 5.5 Voc Ed HS positions and closed 3
    classes using the teachers to fill Teacher FTE
    vacanciessuccessful with just 1 disability case.
  • Parent Reimbursements Yearly based on established
    mediated settlements reduced by 50,000
    successfully
  • Successful expansion of Autism STARS preventing
    litigation and NPS placements---Last Stars NPS
    returned saving c.80,000.

17
Planned Reductions/Constants to Budgets for FY
2006-2007
  • Intervention Specialists save about 100,000 for
    every 10 positions on average we have 17
    currently
  • Nonpublic Schools MH Students--in process of
    being figured out to utilize Rock La Flesch 3
    classes and Social Justice site for 6-7
    classrooms office and therapy rooms
  • Transportation Reductions
  • MS NHS students taken off busing as rising 9th
    graders__50______
  • Elementary NHS Students taken off busing as
    rising 6th graders__50____
  • Potential Savings at 50,000 per bus for every 13
    students busedc350,000
  • GPS devices gtgreater performance delivery
    accountabilitygtless complaintsgtless Due Process
    filingsgtsavings over 200 personnel/administrative
    hours plus settlement costs Savings in hiring
  • Hold constant on Teaching FTEs by re-resourcing
    FTEs from declining secondary/elem schools to
    Preschool expansion
  • Autism preschool classes potential increase of
    3-4 Teacher FTE and 9 Intervention Specialists
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