Society accounting software

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• Click away hassles of Society Management

Logon to www.society123.com
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• In this era of modernization, what is that one
  thing that we look for in our daily life?
• We look for ways to make our life easier!
• Through mobiles, Internet, Tablets and more

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• No Headaches ! No more Headaches !
• No More Heaps of Unattended Documents !!!

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Introducing for the first time ever
Web-based management tool for your Co-operative
Housing Society
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An Introduction

• Society123.com offers you hassle-free platform to
  transform your society, making it highly
  functional and easily manageable. Developed by an
  expert team with over 25 years of experience
  handling society matters, this software enables
  even a newcomer to participate in the management
  process
• Centralize and mobilize your activities in
  Housing Society in secure environment
• With its unmatched capabilities and flexibility,
  Society123 promises to better the functioning of
  your housing society, by digitizing all its
  functions and making it available for easy access
  through a highly secure and stable website
  www.society123.com

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Modules
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Accounts Management

• Modular Accounting System enables any individual,
  familiar or unfamiliar with accounting to easily
  manage multiple activities simultaneously while
  maintaining society accounts. 
• Modules for Various Types of Receipts
• Members Contribution
• Other Income From Members
• Rental Incomes
• Interest Income
• Modules for Various Types of Payments
• Statutory Payments
• Metered Expenditures
• AMCs and Service contracts
• Staff Salary / Advances
• Tax Other Payments
• (The Accounts will be maintained in our Offline
  Software and will be updated in Society123 when
  Accounts Module is Complete). Target date to
  integrate Accounts module is 15th August 2013

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Accounts Management Cont

• Other Modules include
• - Investment of Funds
• - Members Outsiders - Security Deposit
  management
• - Fixed Assets Management
• - Share Transfer Premium Management
• - Booking Assets Management
• Uploading various documents / Bills / Receipts
  for easy procurement at a later date (this also
  help in audits) 
• Receipt and Payment Account Trial Balance as
  on any date 
• Customized Balance Sheet / Income Expenditure
  Statements as on any date  
• Generate Audit Reports Access granted only to
  the Auditors 
• Along with Audit Report, Audit Memorandum, Form
  No 1 and Form No 28 Maharashtra State are also
  generated

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Managing Meetings

• Members with appropriate authority have access to
  this feature to manage all kinds of society
  meetings. They can easily generate meeting
  notice, agendas, minutes of the meeting and more
  online.  
• All types of Meetings can be managed
• Most of the Agenda items are automatically
  generated
• Notice Header and Footnotes are predefined, and
  can customize the same whenever required
• Predefined Minutes available for selection based
  on the outcome of the discussions
• Attendance of the members attending meeting can
  be noted

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Managing Standard Inward / Outward Documents

• Every registered society member needs to fulfill
  all formalities as required, and to make it
  convenient, all prerequisite are easily
  accessible through this module.
• Admin can acknowledge and generate various forms
• The forms submitted are verified on various
  predefined parameters
• The forms received can be placed as an Agenda in
  the next Managing Committee meeting
• On approval by the Managing Committee, the
  required data is updated
• All Statutory Registers such as I form, J form,
  Share Register, etc. are updated simultaneously
  Oh! What a relief
• Along with the applications, various NOCs issued
  by the Society admin can also be generated,
  printed and issued

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Managing Statutory Compliance Requirements

• To make sure the societys statutory compliances
  are fulfilled regularly, this module has an
  inbuilt list of legal compliances, available
  online to any managing committee member through
  this portal.
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• Ensures that the Society meets its Legal
  Compliance needs
• A list of Legal Compliance Requirements are
  available to crosscheck and update 
• On predefined date, the Compliance Requirement
  automatically turns into a task and thus can be
  monitored by the assigned person  
• Updates on change of any Compliance Requirement
  are automatically done for the information and
  benefit of the users

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Managing Statutory Registers

• To make it more convenient for the committee
  members all the Statutory Registers are
  maintained online and are automatically updated
  as and when a new entry is made.
•  All Statutory Registers can be managed
• On approval of the Transfers, respective
  membership details in I form, J form and Share
  Registers are updated
• On approval of the Nomination Form by the
  Managing Committee, the Nomination Register is
  automatically updated
• As and when bills are generated, the Sinking Fund
  Register is automatically updated
• Investment Register is linked to the Fixed
  Deposit Management Module

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Managing Tasks

• In order to help the society to run smoothly and
  in a timely manner, Tasks can be generated by
  Admin or automatically by the respective module. 
• System Generated Tasks
• - Compliance Planner
• - Vendor Management
• - Contracts (Services) Management.
• - Documents (Transfer papers / NOCs,
  Nomination Forms etc.)
• - Complaint Handling Module (Help Desk)
• - Managing Committee (If undecided and placed
  for next meeting)
• - Renewal of FDs
• Tasks can also be Posted by the Admin 
• Managing Quotations is also an intrinsic part of
  Task Management Module
• Tasks that need to be presented before the
  Managing Committee, are added as an Agenda Item
  for selection
• Tasks which are repetitive in nature can be
  defined to perform accordingly

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Managing Complaints

• To help society members in a better way, there is
  an integrated complaint module - Help Desk,
  through which registered members can post
  complaints online. To make it more promising, SMS
  updates can be sent directly through mobile.
• Members Can post Complaints on Facilities and
  Services ( Help Desk)
• Complaints are classified under various
  categories
• Complaints, if not attended within the predefined
  time, escalates to the next level.
• After escalating at three levels, the complaints
  are placed before the managing Committee for
  resolution
• SMS alerts / email messages can be sent on
  request of the member based on policy adopted by
  the Society

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Tenancy Information Management

• To keep a track of the Tenancy information,
  Tenancy information module is highly helpful.
• Non Occupancy Charges as per Tenancy Data.
• Tenancy Expiry Information / Email Reminders to
  the member
• All tenancy Records maintained.
• No Leakage of Income.
• Information of family members staying with the
  Tenants are also maintained.
• Data updated on approval of the Application by
  the Managing committee.

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Bank Lien Management

• Secure yourselves with Bank Lien Notings - easily
  accessible and verifiable during share transfer.
• Request for NOC for Bank loan NOC letter by
  Society
• Creation Noting of the Bank lien on issue of
  NOC letter
• Verification of the Bank Lien at the time of
  Share transfer
• Bank Lien Register is Maintained and updated

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Share Transfer Management

• All the Share Transfer details can be stored and
  can be accessed from time to time.
• Generation of the Share Transfer Documents based
  on various situations.
• Sale
• Gift
• Inheritance
• Nomination
• List of points to verify and intimation of
  discrepancy to the concerned member
• Collect Share Transfer Premium and other charges
  as per defined policy
• Automatically place as an item of Agenda in the
  MC Meeting to be held next
• On approval, update all relevant registers

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Vendor Management

• A complete and comprehensive list of vendors for
  maintaining and repairing / servicing of various
  assets / AMCs / services can be maintained and
  updated from time to time.
• Reminder for renewal of the contract / AMCs
• Managing Fresh Quotations
• Keep a list of all the Vendor Staff working in
  the Society along with their time schedules

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Managing Committee ROLES

• With this login the members of the managing
  committee can manage day-to-day activities with
  ease.
• Desired access control can be provided to
  specific Managing Committee Members, as per their
  role in the administration.
• Besides basic access to the various modules, the
  Add, Edit, and/or Delete functions can be
  assigned to particular Managing Committee
  Member(s), again depending on their roles in the
  administration.
• To ensure that the control is not limited to only
  one person, we have incorporated the concept of
  approve. Wherein each of the Managing Committee
  Member can be assigned the authority to approve
  various activities to be formally accepted. 
• Managing Committee can delegate functional powers
  to the Administrative Staff, at the same time
  exercising complete control, through this
  approve mechanism.
• This approve feature is unique and is not found
  in any other Society Management / Accounting
  Application.

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Member Interface

• Every registered member of the society has the
  convenient way to access all the relevant
  information, forms, bills and more through this
  login.
• Login and use the application
• Access predefined features in the application
• Easy login through registered email ID and a
  password
• Access their accounts , bills and receipts and
  view/ print
• Post complaints on facilities and Services.
  Help Desk
• Make several standard forms/ applications to
  Society Admin
• . This is a unique feature not
  available in any other software
• And many more

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Vendor Staff Management

• This special login is for the vendors in contract
  with the society to provide miscellaneous
  services, and provides limited / temporary access
  for Various Staff members / Vendors / Service
  providers.
• Limited access can be provided to the vendor(s),
  as and when required
• Permissions granted for add / edit / delete, can
  be monitored and controlled through Approval at
  the Admin level 
• If these access permissions are misused, all the
  permissions can be blocked by the Admin at any
  time
• Access permission can be granted for predefined
  period only 
• The entire access and functional rights to the
  various modules to different vendors / Staff are
  set by the Admin

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Our R D Corner

• We are constantly working to provide you with
  better solutions for society. And going ahead we
  are developing newer modules which will be
  available to you very soon!
• Security Gate Management
• Society Event Management
• Facility booking
• Notice Boards and Announcements
• Health Club Management
• Election to Managing Committee
• Project Management
• Society123.Mall

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Support Training

• Worried about who will handle the application!
• We are there to train /guide and assist your
  staff / admin on a continuous basis.
• Dedicated person to solve issues via telephone
• Email Support - All emails received will be
  normally replied within 24 hours
• Live Chat- A trained person will attend to issues
  raised through Chat
• Module wise user manual
• Categorized FAQs
• Initial Training at site by our executives
• Free Training at our corporate office
• Initial set up of various data / parameters /
  policies into the system by our trained personnel
  to make it faster and easy
• Man power based services Accounts handling /
  managers, etc.
• Creating a Pool of Accountants / Managers
  trained in Housing Society Accounts writing and
  Management for selection by the Societies

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Knowledge Bank

• All your queries get answers at a single place.
• Free Website
• Byelaws in English and Marathi
• Search the Byelaw by key words
• FAQs
• News Items
• Videos
• Articles by Eminent people
• Generation of Standard Forms prescribed under the
  Byelaws Blank as well as data filled
• Post Queries and get answers from Professionals
• Updation on a weekly basis
• No annoying advertisements

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Advantage of Society123

• Earned Interest calculations on the Fixed
  Deposits at any given date.
• ZERO Accounting errors assured.
• Calculations of amount for Outstanding Liability
  of Metered bills at year end.
• Reminder to follow the Statutory Legal Compliance
  requirements (TDS, filing of returns, holding
  AGM, documents to be submitted to Registrar
  etc.) 
• Document Storage facility (Quotations, Bills,
  Receipt, letters, vouchers etc..). For easy
  reference procurement at a later date. Ensuring
  Paperless Work
• With Tenancy Module, ensuring for no leakage of
  Income for Society.
• Automatic generation of Balance Sheet (till
  finalization of Accounts) at any given time
• Calculations of Service Tax liability and also
  alerts for the same.
• Decision of the Meeting can be implemented
  automatically for further action
• Tasks can be escalated automatically as per
  define schedule to further level and can become
  an agenda item after the schedule level.
• Help Desk module will help smooth communication
  between Member and Managing Committee (till the
  matter been resolved).
• Verification of the Bank Lien at the time of
  Share transfer

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Technical Features of Applications

• The Society123 applications are developed in most
  robust and secured technology J2EE (Java)
  PostGres SQL
• The applications are hosted on the secure
  scalable CLOUD infrastructure provided by Amazon
  Web Services (AWS) which includes...-
  Application Hosting- High Performance
  Computing- On Demand Scaling- Content
  Delivery- Storage Backup- Security
• More information about AWS can be seen at
  http//aws.amazon.com

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Pricing

• Pricing policy based on affordability.
• A combination of fixed price and a variable price
  based on number of premises
• Pay for what you use .
• Decide your own plan as a combination of various
  services.
• Attractive discounts based on number of services
  opted.
• Change your plan at will.
• Affordable to even a very small society.

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www.society123.com

• A product by Pangal Computer Services Pvt. Ltd.
  PCSPL
• developed in association with Webelement.Inc