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Illinois Fire Store

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New Motorized Vehicles such as an ATV, Ranger, etc... Competitive Grant Program for (65-75) Polaris Ranger Utility Vehicles ... – PowerPoint PPT presentation

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Title: Illinois Fire Store


1
Illinois Fire Store 2009 Grant Writing
Workshop Presented By Jeff Bryant,
President Nick Dinges, Vice-President Ryan
Allison, Sales Representative
2
Illinois Fire Store 2009 Grant Writing Workshop
  • Biography Jeff Bryant
  • Amboy Fire Department, Captain
  • 21 Years Fire Service Experience
  • 9 Years of Grant Writing Experience

3
Illinois Fire Store 2009 Grant Writing Workshop
  • Biography Nick Dinges
  • Amboy Fire Protection District,
    Firefighter/Paramedic
  • 13 Years Fire Service Experience
  • 7 Years of Grant Writing Experience

4
Illinois Fire Store 2009 Grant Writing Workshop
  • Biography Ryan Allison
  • Danville Fire Department, Firefighter/Paramedic
  • 14 Years Fire Service Experience
  • 5 Years of Grant Writing Experience

5
  • Illinois Fire Store
  • 2009 Grant Writing Workshop
  • GRANT SUCCESS
  • Helped hundreds of local departments gather 12
    Million over the last eight years thru successful
    funding of the AFG, VFA, OSFM Zero Interest Loan
    Program, Pioneer Grants, Wal-Mart Grants, Rural
    Heath Grants, Blackhawk Hills RC D Grants and
    IDPH Grants.

6
Volunteer Fire Assistance Program-IDNR
  • 50/50 Matching Grant Program
  • Maximum 19K project, with DNR share 9.5K
  • Available for Fire Departments, Fire Districts,
    and Fire Protection Districts serving community
    populations under 10,000
  • Must have MOU on file with IDNR
  • 2009 Applications due out July-August usually due
    in the end of September
  • Website www.dnr.state.il.us

7
Volunteer Fire Assistance Program-IDNR
  • Eligible Funding Items
  • SCBA
  • Bunker or Wildland Gear
  • Basic Firefighting or Wildland Tools
  • Communication Equipment
  • Training and Necessary Equipment
  • Installation of Dry Hydrants
  • New Motorized Vehicles such as an ATV, Ranger,
    etc.
  • Used Fire Truck or other Used Motorized Vehicles
  • Skid or Slide in Units
  • Conversion of Federal Excess Personal Property
    Vehicles
  • Implementation of Class A Foam Technology to
    Improve Fire Suppression

8
Volunteer Fire Assistance Program-IDNR Helpful
DNR Hints
  • Include all Public Lands and Public Owned
    Properties
  • Fill out the Application Completely
  • List at least (10) departments for the Mutual Aid
    Question, you receive one point for each
    department
  • Fill out the Project Details Question completely
    and use the same format at the DHS narrative with
    formulation
  • Include a cover letter with your request
  • Ask for the full amount of program funding

9
Illinois OSFM-Zero Interest Loan Program
  • Zero Interest Loans for Fire Trucks and
    Ambulances
  • Loans up to 250K/100K
  • Terms up to 20 Years at 0
  • NFPA Equipment not Allowed to be Included in
    Price
  • 10M Appropriated for fire trucks and 4M for
    Ambulances
  • Can apply for both but will only be awarded one.
    Must identify which is the priority
  • Application due in December

10
Illinois OSFM-Small Equipment Grant
  • Grants up to 26,000 per Agency Available
  • 2M in total funds projected for FY09
  • 54 Agencies Awarded in 2008
  • Equipment Allowed includes Gear, Basic Tools,
    Hose, Nozzles, TICs, etc.

11
Resource Conservation Development
  • Check your local sources to find out which
    program applies in your area
  • Blackhawk Hills, Lincoln Heritage, Wabash Valley,
    etc
  • http//www.nrcs.usda.gov/programs/rcd/
  • Past Eligible Projects Dry Hydrants, Portable
    Water Tanks, Large Diameter Hose, Thermal Imaging
  • Matching Grant Program Details have varied from
    100 Grant to 70/30 Match
  • Keep an eye out for yearly flyers

12
Wal-Mart Community Grants
  • Grants provided by your Local Wal-Mart
  • Past Eligible Funding Activities Thermal
    Imaging, Vehicle Exhaust Systems, EMS Equipment
  • 500/year for Fire, EMS, and related Projects
  • 501(c)3 may be required
  • Contact the Stores Community Relations Manager

13
U.S. Smokeless Tobacco Grants Operation Ranger
  • Competitive Grant Program for (65-75) Polaris
    Ranger Utility Vehicles
  • Over 3,508 Applications in 2006
  • Eligible Applicants Fire/EMS Agencies, Police
    Agencies, Search and Rescue Teams, Park Rangers,
    Wildlife Conservation
  • Simple Application with Varying Means of Media
    (ex. Print, Newspaper Clippings, Videos, etc.)
  • Have your local college help with producing media
  • Letters of support may be needed to help keep
    this program running
  • Website www.ustobacco.com

14
Illinois Department of Public Health Grant
  • Eligible Activities EMS or Rescue Equipment
  • Simple Application
  • No Cost Share
  • Contact your regional EMS Office for assistance
  • www.idph.state.il.us

15
Commercial Equipment Direct Assistance Grant
(CEDAP)
  • Eligible Activities Thermal Imaging, Rescue
    Tools, Search and Rescue Systems, Rescue Tools,
    Communications Equipment
  • Assistance provided by Department of Homeland
    Security
  • Training is also provided with a successful grant
  • Program is intended to solve interoperability
  • If you have received an AFG then you are not
    eligible
  • Website www.rkb.mipt.org

16
Pioneer Community Investment Grant Corporate
Giving Grant Program
  • Eligible Activities Equipment relating to
    Agriculture (Stabilization, Air Bags, Hydraulics,
    Fire Suppression,etc)
  • Easy Application
  • No Designated Timeline
  • Ability to Apply Year to Year
  • Website www.Pioneer.com

17
Additional Funding Opportunities
  • Firemans Fund-Equipment www.firemansfund.com -
    Various equipment projects including Thermal
    Imagers and Rescue Equipment
  • FM Global Fire Prevention Grant
    http//www.fmglobal.com/grants/grantsFAQ.pdf
  • Georgia-Pacific Bucket Brigade http//www.gp.com/a
    boutus/bucketbrigade/help.html
  • USDA Rural Development Grant Loan Programs
    http//www.rurdev.usda.gov/rhs/cf/brief_cp_grant.h
    tm This is one of the very few programs which
    building construction is eligible
  • Metlife Foundation Grant www.metlife.com Once
    there look for the About Us/Corporate
    Citizenship/Metlife Foundation/How to apply for a
    grant
  • State Farm Safe Neighbors grant
    http//www.statefarm.com/about/part_spos/grants/co
    grants.asp
  • Target Safety Online Training Grant
    http//www.targetsafety.com/newsite/about/grant/

18
Alternative Funding Sources
  • Community Fundraisers (ex. Breakfasts, Dinners,
    Casino Nights, Raffles, Texas Holdem, etc
  • Local Community Organizations (ex. Elks, Moose,
    Lions, Knights of Columbus, etc..
  • Local Businesses
  • Local Philanthropic Organizations
  • State, National, and International Companies
    (somehow tie in your community)
  • Use the Web as a Tool to Constantly Search for
    Funding, New Monies are Available Periodically,
    Do Not Get Left Out!

19
Alternative Funding Sources Helpful Hints
  • Determine a Realistic Need (make a list)
  • Form a Committee (share the work)
  • Develop a Budget (Include all associated costs)
  • Develop a Cover Letter
  • Develop a Detailed Project Description (Outline
    what will be purchased, include the budget, and
    operational outcomes)
  • Thank the Company (Even if not funded, do not
    burn any bridges)

20
Assistance to Firefighters Grant Program (Fire
Act) 2008 Appropriation
  • Fire Operations 323.2 Million
  • Foam and Foam Related Equipment 3 Million
  • Fire Prevention and Safety 35 Million
  • EMS Equipment Training 19.6 Million
  • Vehicles 140 Million
  • Nonaffiliated EMS Organizations 11.2 Million
  • Administration Costs 28 Million
  • Total Appropriations 560 Million

21
Assistance to Firefighters Grant Program (Fire
Act) Notable Statistics 2002 - 2007
  • Number of Applications 119,834
  • Average Applications per year 19,972
  • Number of Awards 37,984
  • Average Awards per year 6,331
  • Number of Vehicles Requested 39,063
  • Number of Vehicles Awarded 5,965
  • Average Number of Vehicles per year 994
  • Number of Ops and Safety Requested 80,771
  • Number of Ops and Safety Awards 32,019
  • Average Number of Ops Safety per year 5,337

22
Assistance to Firefighters Grant Program (Fire
Act) Notable 2008 Statistics thru Round 21
  • Number of Ops Grants Awarded 3,276
  • Total Ops Dollars Granted 194M
  • Average Ops Grant Award 72K
  • Number of Vehicle Grants Awarded 557
  • Total Vehicle Dollars Granted 112M
  • Average Vehicle Grant Award 201K

23
Assistance to Firefighters Grant Program (Fire
Act) 2008 Matching Requirement
  • Populations Under 20,000 5
  • Populations 20,000-50,000 10
  • Populations over 50,000 20

24
Assistance to Firefighters Grant Program (Fire
Act) 2008 Maximum Federal Share
  • Populations less than 500,000 1,000,000
  • Populations 500,000-1,000,000 1,750,000
  • Populations 1,000,000 2,750,000

25
Assistance to Firefighters Grant Program (Fire
Act) 2009 Evaluation Process
  • Phase One-Electronic scoring process that
    determines how closely your grant follows the AFG
    priorities
  • Phase Two-All applications that pass the
    electronic scoring move on to the Peer Review
    evaluation process

26
Assistance to Firefighters Grant Program (Fire
Act) 2009 Tenative Timeline of Grants
  • Applicant Scoring (April 2009)
  • Peer Review (April-May 2009)
  • Technical Review (May-June 2009)
  • Awards (July 2009-March 2010)

27
Assistance to Firefighters Grant Program (Fire
Act) 2009 AFG Helpful Documents
  • Program Guidance-This is the law and gives all of
    the exact information regarding this grant
    program.
  • Program Tutorial-This is another AFG document
    that reviews many of the frequently asked
    questions regarding this grant program.
  • www.firegrantsupport.com This is the DHS site
    where you can access the site and also get many
    of your questions answered
  • DHS Help Desk-(800) 274-0960 or
    firegrants_at_dhs.gov
  • NIMS Compliance Info -www.fema.gov/emergency/nims
    or e-mail at NIMS-Integration-Center_at_dhs.gov or
    phone at 202-646-3850
  • NFIRS Help- www.usfa.dhs.gov/fireservice/nfirs/sup
    port/index.shtm or phone at 888-382-3827

28
Assistance to Firefighters Grant Program (Fire
Act) AFG Program Changes in Recent Years
  • Previous applicants awarded a vehicle grant in
    the past will be eligible to apply again
  • Fire departments and non-affiliated EMS
    Organizations that protect urban and suburban
    communities may request multiple vehicles on one
    application
  • Applicants may request assistance in both the
    Vehicle Acquisition and Operations and Safety
    program areas using two separate applications
  • All applicants may submit a Regional Application,
    using a separate application (for a total of 3),
    example.truck, PPE, regional communications
  • Population protected and call volume will be
    considered for all activity requests when
    selecting applications for panel

29
Assistance to Firefighters Grant Program (Fire
Act) 6 Steps to Planning Your Application per DHS
1. Know the purpose, rules, and priorities of the
program 2. Align your departmental risks that
need to be addressed with AFG Program
priorities 3. Apply for only those items that are
top priorities that address your organizations
highest risk or need 4. Become familiar with the
application and complete it well in advance of
the closing date 5. Use a team approach to
develop your application and narrative 6. Ask a
3rd Party to review your application for clarity
and reasonableness of the request
30
Assistance to Firefighters Grant Program (Fire
Act) Creating a Bulletproof Narrative Determine
Need
  • Organize a Committee
  • Perform a Needs Assessment and Determine what
    your Department Needs vs. Wants
  • Stick with High Priority Funding Areas..PPE,
    Basic Tools and Equipment, Basic Firefighting
    Tools, Generators, etc.

31
Assistance to Firefighters Grant Program (Fire
Act) Creating a Bulletproof Narrative Determine
Risk
  • Are you sufficiently equipped to safely respond
    to your risks?
  • Where/when are your responders/citizens
    vulnerable?
  • Will the condition of your equipment put your
    responders/citizens at risk?

32
Assistance to Firefighters Grant Program (Fire
Act) Creating a Bulletproof Narrative Compile
Data
  • Gather Product Information and Pricing
  • Check and see if these products have any
    applicable NFPA or OSHA Standards to reference
  • Compile your Districts Demographic Information
    department size, population served, counties and
    townships served, number and list the departments
    that you provide MABAS or Auto-aid with, and
    critical infastructure
  • If regional request, you must compile data from
    the whole region..do your homework
  • Reference Local or National Statistics, if
    applicable

33
Assistance to Firefighters Grant Program (Fire
Act) Creating a Bulletproof Narrative Avoid
Shopping Carts
  • Determine a Project Focus
  • Ask for only Equipment that Relates to your Focus
  • Dont Mix High and Low Priority Funding Items
  • shopping cart method
  • Ask for the Complete Package to make your Agency
    100 Compliant

34
Assistance to Firefighters Grant Program (Fire
Act) Creating a Bulletproof Narrative Avoid
Shopping Carts
  • Example 1 PPE Request
  • (20) sets of Bunker Gear, (20) Helmets, (20)
    Hoods, (20) Gloves, (20) Boots, and
    Washer/Extractor
  • Ask for the Washer/Extractor
  • Avoid asking for Non-essential Items (Gear Bags,
    Flashlights, Belts, etc..)

35
Assistance to Firefighters Grant Program (Fire
Act) Creating a Bulletproof Narrative Avoid
Shopping Carts
  • Example 2 PPE Request
  • (10) SCBAs, (10) Spare Bottles, (5) Extra
    Facepieces, (1) RIT Pack, and Compressor and/or
    Cascade System
  • Ask for the Compressor/Cascade Fill-station
  • Only ask for Seated Positions on the Rig but no
    more than what your department can wear
  • ie 20 seated positions but only 15 members

36
Assistance to Firefighters Grant Program (Fire
Act) Creating a Bulletproof Narrative Avoid
Shopping Carts
  • Example 3 PPE Request
  • (20) Helmets, (20) Boots, (1) Vent Saw, (1)
    Hydraulic Ram, (12) Gloves, and (1) Generator
  • This mistake could be fatal because peer
    reviewers are looking for you to solve a specific
    problem by addressing need, not filling in an
    annual budget request.

37
Assistance to Firefighters Grant Program (Fire
Act) Narrative Scoring Objectives
  • Project Description and Budget Detail
  • Financial Need
  • Cost/Benefit Analysis
  • Effect on Daily Operations
  • Note Also include information regarding your
    district (i.e. local demographics, department
    statistics, etc.).
  • End with a conclusion paragraph summing up your
    narrative.

38
Assistance to Firefighters Grant Program (Fire
Act) Creating a Bulletproof Narrative Helpful
Hints
  • Write the narrative offline
  • You may not start more than one application at a
    time
  • Avoid using templates from other sources
  • Bullets and other fonts will not transfer into
    the online application
  • Print entire application and proofread and
    re-read for errors before submitting
  • Limited to 20,000 characters

39
Assistance to Firefighters Grant Program (Fire
Act) Creating a Bulletproof Narrative Project
Description and Budget Detail
  • Start off with a catchy introduction to interest
    the reader
  • Paint a picture of your local jurisdiction so
    that the reviewer can relate
  • Make sure to include demographics regarding your
    department and jurisdiction served
  • List the products being requested (include
    prices) and completely justify why you need them

40
Assistance to Firefighters Grant Program (Fire
Act) Creating a Bulletproof Narrative Project
Description and Budget Detail per Workshop
Guidelines
  • Who are you?
  • Where are you?
  • What is your identified risk/problem?
  • What is your solution/remedy?
  • How much will it cost?
  • What standards will be met?

41
Assistance to Firefighters Grant Program (Fire
Act) Creating a Bulletproof Narrative Financial
Need
  • Explain why you need DHS help in funding this
    project
  • Describe your local economy, tax limitations,
    unusual expenses, recent large critical
    purchases, etc.
  • Describe how you will raise your matching share
    (fundraisers, donations, etc..)
  • Briefly describe your income compared to your
    expenses to illustrate your current funding
    deficiencies
  • Discus capital projects which limit your ability
    to save money for large projects such as this

42
Assistance to Firefighters Grant Program (Fire
Act) Creating a Bulletproof Narrative Financial
Need per Workshop Guidelines
  • Explain other attempts to fund your needs
  • Explain current economic climate (US Census)
  • Explain financial and community trends or changes
  • Explain limiting factors in purchasing (large
    expenditures)
  • Do you currently have savings or reserves?

43
Assistance to Firefighters Grant Program (Fire
Act) Creating a Bulletproof Narrative
Cost/Benefit
  • Discuss impacts on the holy trinity US/WE/THEM
  • Explain how this will benefit your fire
    department
  • If you belong to associations, MABAS, auto-aid,
    mutual-aid, etcwill this benefit those
    departments
  • Example Compressor/Cascade System will benefit
    neighboring departments because we will allow
    others to come to our facility and fill bottles
    at no charge
  • How will this benefit the community and your
    department

44
Cost/Benefit Equation
  • Most funded projects have a cost of under 10 per
    person
  • The closer you get to 1 per person the more
    likely to be funded
  • EXAMPLE
  • The associated cost benefit formula for this
    project is calculated by taking the first due
    population of our area (1,935 residents) and
    multiplying it times the service life of the
    generator (25 years). The resultant figure
    indicates that 48,375 residents stand to directly
    benefit from this project. When that figure is
    divided into the total grant funding requested
    (61,750) the cost per person is 1.27
  • Now add in the population from your automatic aid
    departments and the number drops even more

45
Assistance to Firefighters Grant Program (Fire
Act) Creating a Bulletproof Narrative
Cost/Benefit per Workshop Guidelines
  • Explain what you are receiving in return for the
    grant funds and how you will make sure the money
    is spent wisely
  • Frequency of use vs. cost
  • Efficiency of Operation
  • Interoperability
  • Consequences of not receiving award

46
Assistance to Firefighters Grant Program (Fire
Act) Creating a Bulletproof Narrative Effect on
Daily Operations
  • Remember US/WE/THEM theory
  • How will this grant improve firefighter safety,
    mitigate harm, and/or loss of life and property
  • Equipment or training that will be used on every
    alarm has an obvious effect on daily operations
  • Promote your case for funding with measurable
    results
  • Conclude by thanking the reviewers for
    considering your award

47
Assistance to Firefighters Grant Program (Fire
Act) Program Funding Areas
  • Operations and Firefighter Safety
  • Training Activities
  • Equipment Acquisition
  • Personal Protective Equipment
  • Wellness and Fitness Activities
  • Modifications to Fire Stations and Facilities
  • Firefighting Vehicle Acquisition-includes driver
    training and equipment per NFPA 1901

48
Assistance to Firefighters Grant Program (Fire
Act) Operations and Firefighter Safety Training
Activities
  • Basic Firefighting Certifications (FFI, FFII,
    First Responder, EMT-B, EMT-I, Fire Officer,
    Driver Training, etc)
  • High priority given to Instructor-led training
    that leads to a national or state certification
  • High priority given to projects focusing on
    training a large percentage of the department
  • The AFG is moving more towards having the entire
    department trained to the NFPA FFI level

49
Assistance to Firefighters Grant Program (Fire
Act) Operations and Firefighter Safety Equipment
  • Eligible Equipment Equipment for Fire
    Suppression, Rescue, and Fire-Based EMS Functions
  • High priority given to projects solving
    interoperability
  • High priority given to projects that are for
    basic firefighting tools and equipment
  • High priority given to first time purchases or to
    replace used/obsolete equipment
  • High priority given if the equipment puts you
    into statutory or OSHA compliance

50
Assistance to Firefighters Grant Program (Fire
Act) Operations and Firefighter Safety PPE
  • Eligible PPE Bunker Gear (Coat, Pants, Helmets,
    Gloves, Hoods, Boots, Goggles, Reflective Highway
    Apparel, Vests, Coveralls, and Fire Shelters),
    SCBAs, Wildland Gear, and EMS Gear
  • High priority to a first time purchase or to
    replace used/obsolete gear
  • High competetive rating to departments that want
    to equip 100 of active staff

51
Assistance to Firefighters Grant Program (Fire
Act) Operations and Firefighter Safety Wellness
and Fitness
  • Eligible Expenses Procurement of medical
    expenses, physicals, fitness equipment, supplies,
    contract services, and nominal incentives
  • Project should continue beyond period of
    performance
  • Departments must offer the following to be
    considered for this award
  • 1) Periodic Health Screenings
  • 2) Entry Physical Examinations
  • 3) Immunization Program

52
Assistance to Firefighters Grant Program (Fire
Act) Operations and Firefighter Safety
Modifications to Fire Stations and Facilities
  • Eligible Activities Installation of sprinkler
    systems, vehicle exhaust systems, smoke and fire
    alarm notification systems, emergency facility
    generators
  • No requests will be funded if not on the above
    list
  • High priority given to facilities that offer a
    broad range of usage, have a high occupancy
    capacity, and are occupied 24/7
  • No applicant can request more than 100K/ station

53
Assistance to Firefighters Grant Program (Fire
Act) Firefighting Vehicle Acquisition Program
Area
54
Assistance to Firefighters Grant Program (Fire
Act) EMS Vehicle Priorities
55
Assistance to Firefighters Grant Program (Fire
Act) Firefighting Vehicle Acquisition Program
Area
  • Vehicles must comply with NFPA 1901 or 1906
    Standards
  • Re-furbished vehicles must comply with NFPA 1912
  • Applicants may apply for a vehicle if funded in
    the pastmust show a great need.
  • Urban and Suburban departments may request
    multiple vehicles
  • Unlikely, that any vehicles outside of Priority
    One will be granted
  • Equipment is eligible to put in compliance with
    standards

56
Assistance to Firefighters Grant Program (Fire
Act) Firefighting Vehicle Acquisition Program
Area
  • High competitive rating to departments purchasing
    basic firefighting apparatus
  • High competitive rating for vehicles 30 years
    old, extremely high mileage, unusual wear and
    tear, vehicles not designed to be fire apparatus
  • Applicants must also be seeking a comprehensive
    driver-training program or currently have one in
    place

57
Assistance to Firefighters Grant Program (Fire
Act) Excess Funds
  • Grantees may use up to 5,000 to expand or
    continue activities in the same program category
    for related items without seeking DHS approval
  • If more than 5,000 left, the department must use
    the funds for fire prevention activities
  • Grantees may return excess funds if you do not
    want to purchase other items (not advisable)


58
Assistance to Firefighters Grant Program (Fire
Act) National Initiatives
  • Departments must report to NFIRS
  • Departments must report to NIMS, for more NIMS
    info check out www.fema.gov/nims
  • NIMSCAST
  • National Response Plan
  • SAFECOM

59
Assistance to Firefighters Grant Program (Fire
Act) Reference Sources
  • AFG Website www.firegrantsupport.com
  • AFG FAQ www.firegrantsupport.com/afg/faq
  • AFG Program Guidance http//www.firegrantsupport.
    com/guidance.aspx
  • AFG Workshop Presentation http//www.firegrantsup
    port.com/Workshop/display/workshops.aspx
  • Grants Management Tutorial http//www.firegrantsu
    pport.com/prog/grantsmgt/
  • Firehouse Magazine Online (Good source to ask
    questions) http//forums.firehouse.com/forumdispl
    ay
  • Illinois Fire Store Website www.IllinoisFireS
    tore.com and www.IllinoisFireStore.net

60
Group Exercise
  • Peer Reviewers have 7 minutes to review each
    application
  • You will have 7 minutes to review each of the
    four applications provided
  • You can not go back to an application once you
    have determined whether it is funded or not
  • You will decide which of the following projects
    are awarded

61
Questions?
62
For More Information
  • Jeff Bryant
  • Call 815-994-6184
  • jbryant_at_illinoisfirestore.com
  • Nick Dinges
  • Call 815-703-6140
  • dinges599_at_yahoo.com
  • Ryan Allison
  • Call 217-304-3382
  • theallisonfamily_at_sbcglobal.net
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