Challenges for the Use of Administrative Data in Particular Field of Statistics in Mongolia


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Challenges for the Use of Administrative Data
in Particular Field of Statistics in Mongolia

• G. Gerelt-Od
• NSO Mongolia

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Contents

• Official Statistics and Administrative Data
  Reporting System
  
• Administrative Data Its Weaknesses and Actions
  to Meet the Challenges

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National Statistical System in Mongolia

• National Statistical System is a mixture of
  centralized and decentralized systems and consist
  of
  
• National Statistical Office (NSO)
• Statistical department/divisions at regional
  level
  
• Other producers
• Government ministries central and local agencies

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Statistical information in Mongolia

• According to the Law on statistics statistical
  information in Mongolia shall be taken from
  official and administrative (centralized)
  sources.

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Statistical information in Mongolia

• Official statistical information means
  statistical data/information on economy
  population society and environment specified in
  Article 6 of this Law which are produced by means
  of methodologies and indicators adopted approved
  and collected by the NSO.

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Statistical information in Mongolia (2)

• Administrative (centralized) information means
  data/information collected by ministries
  government central and local agencies according
  to methodologies and indicators adopted and
  approved by the NSO. Producers have to submit it
  to the NSO for further production of statistical
  information.

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Administrative Data Reporting System in Law on
Statistics

• Ministries and other government agencies have
  the following obligations
  
• To submit administrative (centralized)
  statistical information to the NSO in due time.
  
• To monitor the accuracy of administrative data
  and improve their reliability.
  
• For the management purposes to collect
  decentralized administrative data information and
  to establish their database.
  
• To avoid duplication and overlapping with
  official statistics to obtain an approval of the
  NSO on the administrative data forms.
  

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Administrative Data Reporting System in Mongolia

• In Mongolia the administrative data reporting
  system established in 1924 and now undergoing
  structural change.
  
• Currently Mongolia has 13 line ministries 31
  government agencies and 9 state organizations
  under the Parliament.
  
• Each line ministry have their department or unit
  which is responsible for administrative data
  collection and monitoring evaluation (but not a
  Statistical unit).
• Most of line ministries have own local branch at
  province level which is responsible for data
  collection at the province level.

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Status of NSOs Collaboration with Ministries and
Agencies in Mongolia

• Distribution of MDG indicators Effective 8
  September 2003 Effective 15 January 2008

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The Main Weak Points of Administrative Data in
Mongolia

• (1)Data quality
• The majority of collected administrative data
  used for monitoring and evaluation purposes. In
  provinces local administrations performance
  evaluated based on data of number of school
  drop-outs or infant mortality rate.
• (2) Processing technique
• Misreporting is taking place due to lack in
  quality control and manual processing in rural
  areas.
  
• (3) Coverage
• Administrative data biased by
  incomplete coverage. Some evidences of under
  coverage are number of births and deaths
  estimated from civil registration tend to be
  lower than those estimated by Ministry of
  Health and infant mortality rate estimated
  based on administrative data of Ministry of
  Health tends to be lower than that estimated
  based on Reproductive Health Survey . Coverage
  is differs in rural and urban areas.
• (4) Manpower and professional skill
• A number of staff in charge of collection and
  processing of administrative data in local and
  central offices of government organizations is
  not sufficient and even in many cases not
  prepared well for a such work.

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• An educational system in Mongolia has changed
  drastically since Mongolias transition to market
  system.
  
• MECS collects number of administrative
  statistical indicators but their coverage and
  quality still tend to be poor.
  
• The major reason for this is likely to be absence
  of well-established data quality control. The
  MECS itself can not make quality control due to
  shortage of financial resources.
• Frequent change of officers responsible for
  administrative data management and their
  insufficient professional knowledge and skill in
  statistics.
• Shortage of documents manuals and handouts
  which gives concepts definitions estimation
  methods and methodologies for quality control for
  major statistical indicators of administrative
  data on education culture and science.

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• MECS is still not able to compile one MDG
  indicator. Ratio of school attendance of orphans
  to school attendance of non-orphans aged 10-14
  years.
• The MECS could not produce some internationally
  recommended indicators such as
  
• Age specific enrolment ratio
• Years-input per graduate
• Percentage of repeaters

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Actions To Meet the Key Challenges

• (1)Creation of favorable legal environment
• (2)Assessment of quality of administrative data
  or registry system
  
• (3)Enhancement of training capacity for
  government officers responsible for
  administrative data
  
• (4)Strengthening of NSOs human resource and
  infrastructure capacities
  
• (5)Active collaboration with external partners

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Thank you for your attention.
NATIONAL STATISTICAL OFFICE OF
MONGOLIAhttp//www.nso.mn
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