University of Arizona Garage/Motor Pool P-card summer school

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University of ArizonaGarage/Motor Pool
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Overview of Operations

• Fuels available for University vehicles
• Motor Pool operation
• Vehicle repair shop
• Car wash
• Business office

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Fueling Station

• 2 - 12000 gallon underground unleaded tanks
• 1 - 4000 gallon E-85 (Ethanol) tank

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Fuel Usage

• The University of Arizona vehicles consumed
  254,097 gallons of unleaded gasoline in fy year
  06/07 and 37,083 of E85.
• The Motor Pool alone consumed 21,000 gallons of
  E-85 in fy 06/07.
• Usage of E-85 will grow as the University buys
  more E-85 vehicles.

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Motor Pool Rental Vehicles

• 94 Motor Pool cars in operation
• 45 utilize E-85
• FY 2006/07 Motor Pool vehicles traveled 1,277,664
  miles
• FY 2006/07 4433 rentals
• All vehicles are safety inspected every 4000
  miles and annually.

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Use of a Personal Vehicle on University Business

• Mileage/fuel has to be reimbursed processed
  through a department using check request/travel
  reimbursement.

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Cost Comparison2 Day trip to San Diego

• Motor Pool Rental
• Daily rate (X2 Days) 63.40
• Mileage rate (.14 X 1000 miles ) 140.00
• Total 203.40

• Enterprise Car Rental
• Daily Rate (X2 Days) 66.61
• Mileage (200 free per day then .20 cents
  pm) 120.00
• Gas Cost (1000 miles / 25 mpg _at_ 3 /
  gal.) 120.00
• Total 306.61

• Department Cost for Personal Vehicle
  Reimbursement
• 1000 miles _at_ 44.5 cents/mile 445.00

http//www.enterprise.com/car_rental
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Use of a Personal Vehicle on University Business

• Can not have convenience of the PCard or the
  discount of the Voyager card in personal vehicle
  
• Wear tear to personal vehicle
• Risk of damage to personal vehicle

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How would you explain this to your insurance
company?
f

• and they lived happily ever after.

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How Would You Explain This to Your Insurance
Company?

• No State insurance coverage for your vehicle
• Not even your deductible

• State liability insurance will only kick in after
  your person liability is exhausted.

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Additionally

• FLEET SAFETY POLICY
• 5.0 Use of Personal Owned Vehicles on University
  Business
• http//fp.arizona.edu/riskmgmt/FleetSafetyPolicy

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Why Rent From the Motor Pool?

• Easy web reservations
• http//www.fm.arizona.edu/motorpool
• Insured by Risk Management throughout US, Mexico
  Canada
• Newer model vehicles
• Safe convenient customer parking on site
• Federal tax credit on all fuel purchases

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Why Rent From the Motor Pool?

• Automatic Billing through FRS no
  administrative fee
• Less expense and hassle for the customer
• All gas included!!!
• Rental Cars include a Wright Express Gas Card
• Gas cards are exempt from Federal Excise Tax
• Return rental cars EMPTY- no need to fill up
  before return

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Garage Facility- University Vehicles

• ASE certified mechanics
• Billing through FRS
• Safety inspection program
• Emissions testing
• LOF-PM (lube, oil, filter-preventative
  maintenance)
• Brakes, tires and most other repairs
• Service calls (jump start, tire repair, etc.)

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Why Use the U of A Garage?

• Central records for campus repairs, vehicle
  emissions and safety inspections
• Low labor rates for all UA departments
• Great part pricing thanks to PACS
• Scheduled repairs and rides back to your office
• ASE certified mechanics

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More reasons to use the U of A Garage!

• Licensing and Titling of vehicles done for your
  department
• Lost or stolen license plate replacements
• Work in conjunction with Property Management to
  ensure vehicles are properly accounted for in the
  University system

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Car Wash / Towing

• Drive-thru car wash
• Vacuums
• Tire fill station
• Towing for most campus vehicles during regular
  business hours. (600 AM 230 PM Mon.-Fri.)

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Important Numbers

• Mark Harrell (Fleet Manager)
• 6211203
• Randy Livingston (Office Auto Spec, Principle)
• 2472213
• Paul Yartz (Office Specialist, Senior)
• 6215541
• Garage Mike Robinson / Gerrick Provencio
• 6213530
• Motor Pool Monica Class / Kasten Tigger Olsen
• 621-7316

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The End

• Please visit our Web Site
• www.fm.arizona.edu/motorpool
• www.fm.arizona.edu/garage
• Questions?