Purchasing Directors

1
Purchasing Directors Meeting August 19, 2004
2
Purchasing Directors MeetingAugust 19, 2004
Agenda

• Welcome / Meeting Overview
• RESPECT Update
• Hurricane Charley Volunteers
• Training and Certification Program Pilot Class
  Recognition
• Operations / State Term Contract Update
• Ethics in Florida Government
• Center for Efficient Government
• Next Meeting Location / Time

3
Purchasing Directors MeetingAugust 19, 2004
Agenda

• Welcome / Meeting Overview
• RESPECT Update
• Hurricane Charley Volunteers
• Training and Certification Program Pilot Class
  Recognition
• Operations / State Term Contract Update
• Ethics in Florida Government
• Center for Efficient Government
• Next Meeting Location / Time

4
RESPECT Update

• New three-year contract to act as Central
  Nonprofit Agency (CNA) pursuant to section
  413.031 et seq.
• Contract includes new performance measures
• RESPECT has circulated request to inventory past
  and projected business
• Contact Randy Borges (rborges_at_respectofflorida.or
  g)
• David Mikowski (dmikowski_at_floridaarf.org)
• [phone]

5
Purchasing Directors MeetingAugust 19, 2004
Agenda

• Welcome / Meeting Overview
• RESPECT Update
• Hurricane Charley Volunteers
• Training and Certification Program Pilot Class
  Recognition
• Operations / State Term Contract Update
• Ethics in Florida Government
• Center for Efficient Government
• Next Meeting Location / Time

6
Hurricane CharleyThanks to Those Whove Been
Helping.
7
Purchasing Directors MeetingAugust 19, 2004
Agenda

• Welcome / Meeting Overview
• RESPECT Update
• Hurricane Charley Volunteers
• Training and Certification Program Pilot Class
  Recognition
• Operations / State Term Contract Update
• Ethics in Florida Government
• Center for Efficient Government
• Next Meeting Location / Time

8
EOG IG Audit Report June 03Roadmap to Excellence
in Contracting

• The lack of centralized statewide direction in
  the procurement area has led to inconsistent and
  deficient contracting practices both among and
  within agencies. We recommend that DMS accept
  the mantle of leadership bestowed by Florida
  Statute.
• There is no statewide system to train or certify
  agency contracting personnel, nor are there
  incentives to encourage professional development.
  We recommend a statewide training initiative
  led by DMS be undertaken using the foundation
  developed in some agencies. In addition, we
  recommend incentives to encourage professionalism
  and certification for contract administrators,
  negotiators, monitors, and managers.

9
State Purchasings Response Training and
Certification Program

• DMS polled agencies and national resources for
  best practices in training of procurement
  professionals
• DMS developed and conducted first series of eight
  seminars
• General Public Procurement Jan 7-9
• Intermediate Public Procurement Feb 16-18
• Advanced/Management Public Procurement Mar 15-19
• Public Purchasing in Florida (FL specific) Mar
  29-30
• Negotiation Strategies Apr 21-22
• Negotiation in Florida (FL specific) Apr 23
• Contract Management May 19-20
• Contract Management in Florida (FL specific) May
  21
• Offering four certifications Purchasing Agent,
  Purchasing Manager, Negotiator, Contract Manager

10
Pilot Training ClassesAgency Participation

• 117 total attendees at one or more seminars
• 94 state agency attendees (80)
• 22 state agencies represented (65)
• Next round of seminars begins September 2004
• See http//dms.myflorida.com/purchasing, or call
  Cyndee Sams at 921-0266

11
Pilot Class CertificationsPurchasing Agent

• CPPB or CPPO certification
• Completion of the Public Purchasing in Florida
  seminar
• Minimum twelve months experience in a full time
  purchasing position for the State or a political
  subdivision, i.e., spend the majority of work
  time
• making final decisions on procurement methods,
  contract and purchase order terms and conditions,
  source and price (may be subject to approval by a
  purchasing manager), and
• conducting source selection processes

12
Pilot Class CertificationsPurchasing Agent

• Thomas F. Blaine Jr. Miami-Dade County
• Staten W. Corbett Bay County Dist. School Board
• Joseph A. Espinosa DOH
• Mark D. Lovell DMS
• Douglas S. Melvin II DJJ
• Tammie R. Mercier FWC
• Jessie C. Moseley DOC
• Vince J. Windham Okaloosa County School
  District

13
Pilot Class CertificationsPurchasing Manager

• CPPB or CPPO certification
• Completion of the Public Purchasing in Florida
  seminar
• Minimum three years experience in a full time
  purchasing position for the State or a political
  subdivision, at least of which must be in a
  purchasing management position, i.e., spend the
  majority of work time
• supervising one or more purchasing positions
  (defined above), which may include developing
  purchasing policies and procedures, and making
  final decisions on procurement methods, contract
  and purchase order terms and conditions, source
  and price, and
• conducting source selection processes

14
Pilot Class CertificationsPurchasing Manager

• James A. Brewer Jr. DOH
• David A. Callaway DOT
• Staten W. Corbett Bay County District School
  Board
• Joseph A. Espinosa DOH
• Kathleen M. Hutchins DOS
• Sandra E. King Santa Rosa County School Board
• Douglas S. Melvin II DJJ
• Tammie R. Mercier FWC
• Shirley Molnari Santa Rosa County School Board
• Jessie C. Moseley DOC
• Paul R. Nobles Escambia County Board of
  Commissioners
• Russ Rothman DMS

15
Pilot Class CertificationsNegotiator

• Completion of these NIGP seminars General Public
  Procurement or Sourcing in the Public Sector and
  Negotiation Strategies
• Completion of the Negotiation in Florida seminar
• Minimum of twelve months experience in a full
  time purchasing position (defined above) for the
  State or a political subdivision
• Leading a team through at least one procurement
  through negotiation

16
Pilot Class CertificationsNegotiator

• Vonnie R. Allen AWI
• Sonya R. Avant FDLE
• David A. Bennett DMS
• Mary L. Bishop-White FDLE
• Kathleen M. Hutchins DOS
• Mark D. Lovell DMS
• Carol A. McCallum FDLE
• Edward G. McEachron DOH
• Douglas S. Melvin II DJJ
• Paul R. Nobles Escambia County Bd. of
  Commissioners
• Bo Scearce DOR

17
Pilot Class CertificationsContract Manager

• Completion of the NIGP Contract Management or
  Contract Administration seminar
• Completion of the Contract Management in Florida
  seminar
• Minimum of either with the State or a political
  subdivision
• twelve months experience in a full time
  purchasing position (defined above), or
• twelve months cumulative experience managing
  contracts, i.e., having the responsibility to
  assure that a contractor performs satisfactorily
  its obligations, on time, and within budget, as a
  condition to contract continuation and invoice
  payment

18
Pilot Class CertificationsContract Manager (1 of
2)

• Susan K. Barr DMS
• David A. Bennett DMS
• Mary L. Bishop-White FDLE
• David A. Callaway DOT
• Joseph P. Camit DMA
• Jacklyn Colson DJJ
• John D. Connor Florida School for Deaf Blind
• Staten W. Corbett Bay County District School
  Board
• Charles E. Day DMS
• James A. Den Bleyker DMS
• Nancy J. Harrison FDLE
• Mark D. Lovell DMS
• Ommet Mbiza DMS

19
Pilot Class CertificationsContract Manager (2 of
2)

• Douglas S. Melvin II DJJ
• Jessie C. Moseley DOC
• Barbie Phillips DOR
• Stuart P. Potlock DMS
• Ellen R. Potts DMS
• Lynne S. Roberts Florida School for Deaf
  Blind
• Bo Scearce DOR
• Beth S. Sparkman DOR
• Robert W. Threewitts DOE
• Edwin E. Valla HSMV
• Marvin L. Williams DMS

20
Purchasing Directors MeetingAugust 19, 2004
Agenda

• Welcome / Meeting Overview
• RESPECT Update
• Hurricane Charley Volunteers
• Training and Certification Program Pilot Class
  Recognition
• Operations / State Term Contract Update
• Ethics in Florida Government
• Center for Efficient Government
• Next Meeting Location / Time

21
Operations UpdateRule Change Review

• We are near the end of the rulemaking proceeding
  to overhaul Chapter 60A-1. Everyone needs to get
  familiar with what has changed.
• Overview session
• DMS, Room 101
• Tuesday, August 24, 11 a.m. to noon
• Call in 414-6477 (SC 994-6477)
• Presentation will be on web (PD meeting materials
  page)

22
FY 03-04 Survey ResultsTotal Avg. 6.32 out of 10

• Responsiveness 6.21 Is State Purchasing
  available and accessible? Do you know whom to
  contact with questions? Is it easy for you to
  contact the right person? If you leave a
  message, how long do you wait before a return
  phone call? If you request a personal meeting,
  do you get one?
• Timeliness 6.22 Once a State Purchasing
  employee takes over an issue, how quickly do you
  receive an answer?
• Competence 6.62 Do you receive accurate,
  error-free information from State Purchasing? Do
  you feel confident relying on information
  provided by State Purchasing? Do you view State
  Purchasing employees as purchasing professionals?
• Courtesy 6.80 After interacting with State
  Purchasing, do you generally feel better or
  worse? Are State Purchasing employees polite and
  customer-centric? Do you experience State
  Purchasing as interested in understanding and
  resolving your needs?
• Value 5.76 Is State Purchasing helping you
  reduce cost and/or improve service?

23
DMS Re-tooling Buyer Teams

• Transportation, Facilities Supplies Charles
  Covington
• Transportation and Energy
• David Bennett
• Jim Den Bleyker
• Rob Butler
• Institutional Furnishings Supplies
• Ellen Potts
• Brenda Wells
• MRO Law Enforcement
• Mark Lovell
• Charles Beall
• Jeff Rackley

• Technology, Office Equipment Services Steve
  Hall
• Information Technology
• Stu Potlock
• David Comer
• Ommet Mbiza
• Office Equip./Support Servs.
• Charles Day
• Susan Barr
• Renee Gregory
• Special Programs
• Theresa Dollar
• Tom Butler
• Donna Smith

24
State PurchasingContact Information
25
Recycled Content Product Purchases Reporting

• Chapter 287.045 (11), Florida Statutes, requires
  that each agency report to the DMS its purchases
  of recycled content products.
• For assistance regarding these reports, please
  contact
• Charles Day, [phone] (dayc_at_dms.state.fl.us
  ), or
• David Bennett, [phone] (bennetd_at_dms.state.
  fl.us)

26
STC UpdateRecycling Electronics

• Recycling Services, End of Life Electronics
  Equipment, STC No. 991-705-05-1 (July 04 July
  06)
• For assistance regarding this contract, please
  contact
• Rob Butler, 488-7540 (butlerr_at_dms.state.fl.us),
  or
• David Bennett, 921-4072 (bennetd_at_dms.state.fl.us)
  

27
Purchasing Directors MeetingAugust 19, 2004
Agenda

• Welcome / Meeting Overview
• RESPECT Update
• Hurricane Charley Volunteers
• Training and Certification Program Pilot Class
  Recognition
• Operations / State Term Contract Update
• Ethics in Florida Government
• Center for Efficient Government
• Next Meeting Location / Time

28
Ethics in Florida GovernmentOlympian Interlude

• Scene
• Paris Olympics in 1924
• Athletes
• Eric Liddell 100 meter dash
• Andrew Lindsay already won medal
• British Olympic Committee
• Lord Birkenhead previous discussions with
  Liddell
• Prince of Wales
• Lord Cadogan
• Duke of Sutherland

29
Ethical IssuesExamples of Pressure

• Arrogant
• Inflexible (room to maneuver)
• Same side
• Comparison to others (Lindsay ran and won)
• Praising (mocking?) principled behavior
• Patriot
• Half-way there anyway (why didnt you say so?)
• Explore ways to help this young man reach that
  decision
• Impertinence
• Principle shell-game (Appealing to your beliefs
  in your country and your king)
• Direct request to compromise (common heritage,
  bond, loyalty asked to make a sacrifice)
• Never, I want you to do something wrong for me

30
Ethical IssuesConclusion About Liddell

• A true man of principle, and a true athlete.
  His speed is a mere extension of his life, its
  force. We sought to sever his running from his
  self. No sake is worth that.
• There are written ethical rules. Beyond them,
  your principles are more intimately bound up with
  who you are as a person be clear about them and
  guard them closely!

31
Recent EOG IG ReportWhistle-blower Allegation
Topics

• Officials accepted gifts/gratuities/honoraria
  from vendors and associations doing business with
  agency (5/6)
• Prohibited communications regarding RFP with
  vendors and associations doing business with
  agency (1/2)
• Officials failed to safeguard their ability to
  make objective, fair and impartial decisions in
  conjunction with agency contracting actions,
  leading to the appearance of ethical impropriety
  (1/1)
• Officials inappropriately influenced/attempted to
  influence agency contracting actions (3/3)
• Officials requested agency staff to complete
  personal assignments while on agency paid time
  and using agency resources (email, telephones,
  etc.) (1/1)

32
Recent EOG IG ReportChief IGs Comments

• During period of unprecedented partnering,
  agency partner has duty to know state ethical
  policies and to act accordingly
• State officials ultimately responsible for
  adhering to ethical laws, policies and
  procedures
• Private sector vendors should be held accountable
  for intentionally or recklessly creating ethical
  dilemmas for state employees
• More challenging are interactions with those who
  in some situations are vendors and in others
  partners (e.g., universities). When roles are
  unclear, apply most restrictive interpretation of
  ethical policies

33
Recent EOG IG ReportChief IGs Comments

• Investigations can be disruptive and tend to
  create anxiety, but process should result in
  appropriate and effective changes
• Improved communications
• Assurances that key decisions impacting multiple
  program areas include input from all appropriate
  officials before they are made DMS note follow
  CFEG gate process!
• Enhanced public trust

34
Recent EOG IG ReportRecommendations (Excerpts)

• Management should ensure that decisions to
  contract with universities are not efforts to
  avoid competitive selection requirements
• Use only cost-plus contracts with other agencies
  or universities, to ensure compliance with 5 GA
  cap 216.346, F.S.
• Determine appropriateness and frequency of
  contracting with universities under
  287.057(5)(f)13, F.S., and include contract
  language that puts agency and university
  employees on notice that they are not merely
  partners but vendors

35
Recent EOG IG ReportRecommendations (Excerpts

• Provide and document ethics training to all
  112.3145 F.S. specified state employees,
  including Governors Code of Ethics and agency
  policy
• Document and retain for file appropriate and
  required reimbursements to host when interactions
  with vendors or other external partners include
  social events, meals, refreshments, etc.
• Contract language should notice vendors of
  prohibitions against gifts and gratuities to
  state employees, and provide a remedy when
  partners provide prohibited items

36
Ethical Issues Resource Materials

• Governor Bushs Code of Ethics
• http//www.myflorida.com/myflorida/government/pol
  icies/ethicscode.html
• NIGP Code of Ethics
• http//www.nigp.org/genlinfo/2001CodeofEthics.pdf
  
• NIGP October 2003 Pulse Poll
• Have ethics been compromised during professional
  career?
• 67 say yes
• 27 say yes within the past year

37
Ethics IssuesNIGP Code Principles

• Is governed by the highest ideals of honor and
  integrity in all public and personal
  relationships in order to merit the respect and
  inspire the confidence of the organization and
  the public being served.
• Believes that personal aggrandizement or personal
  profit obtained through misuse of public or
  personal relationships is dishonest and not
  tolerable.
• Identifies and eliminates participation of any
  individual in operational situations where a
  conflict of interest may be involved.
• Believes that members of the Institute and its
  staff should at no time, or under any
  circumstances, accept directly or indirectly,
  gifts, gratuities, or other things of value from
  suppliers, which might influence or appear to
  influence purchasing decisions.

38
Ethics IssuesNIGP Guidelines

• RESPONSIBILITY TO YOUR EMPLOYER
• Follow the lawful instructions or laws of the
  employer.
• Avoid activities, which would compromise or give
  the perception of compromising the best interest
  of the employer.
• Reduce the potential for any charges of
  preferential treatment by actively promoting the
  concept of competition.
• RELATIONSHIP WITH THE EMPLOYER
• Remain free of any and all interests and
  activities, which are or could be detrimental or
  in conflict with the best interests of the
  employer.
• RELATIONSHIPS WITH OTHER AGENCIES AND
  ORGANIZATIONS
• All involvement and transactions shall be handled
  in a professional manner with the interest of the
  buyers employer taking precedent.

39
Ethics IssuesNIGP Guidelines

• CONFLICT OF INTEREST
• Avoid any private or professional activity that
  would create a conflict between your personal
  interest and the interests of your employer
• PERCEPTION
• Avoid the appearance of unethical or compromising
  practices in relationships, actions and
  communications.
• Avoid holding business meetings with suppliers
  outside the office. When such meetings do occur,
  the meeting location should be carefully chosen
  so as not to be perceived as inappropriate by
  other persons in the business community or your
  peers.

40
Ethics IssuesNIGP Guidelines

• GRATUITIES
• Never solicit or accept money, loans, credits or
  prejudicial discounts, gifts, entertainment,
  favors or services from your present or potential
  suppliers which might influence or appear to
  influence purchasing decisions.
• Never solicit gratuities in any form for yourself
  or your employer.
• Items of nominal value offered by suppliers for
  public relations purposes are acceptable when the
  value of such items has been established by your
  employer and would not be perceived by the
  offeror, receiver or others as posing an ethical
  breach.
• Gifts offered exceeding nominal value should be
  returned with an explanation or if perishable
  either returned or donated to a charity in the
  name of the supplier.
• In the case of any gift, care should be taken to
  evaluate the intent and perception of acceptance
  to ensure that it is legal, that it will not
  influence your buying decisions, and that it will
  not be perceived by your peers and others as
  unethical.

41
Ethics IssuesNIGP Guidelines

• BUSINESS MEALS
• There are times when during the course of
  business it may be appropriate to conduct
  business during meals. In such instances, the
  meal should be for a specific business purpose.
• Avoid frequent meals with the same supplier.
• The purchasing professional should be able to pay
  for meals as frequently as the supplier. Budgeted
  funds should be available for such purposes.
• RELATIONSHIP WITH THE SUPPLIER
• Maintain and practice, to the highest degree
  possible, business ethics, professional courtesy,
  and competence in all transactions.
• Association with suppliers at lunches, dinners or
  business organization meetings is an acceptable
  professional practice enabling the buyer to
  establish better business relations provided that
  the buyer keeps free of obligation. Accordingly,
  it is strongly recommended that if a seller pays
  for an activity that the buyer reciprocate.
• Preclude from showing favoritism or be influenced
  by suppliers through the acceptance of gifts,
  gratuities, loans or favors. Gifts of a nominal
  value that display the name of a firm which is
  intended for advertisement may or may not be
  accepted in accordance with the recipients own
  conscience or jurisdictional rules.

42
Ethics in Florida GovernmentSources

• Article I, Section 24 Florida Constitution
• Chapter 112, Part III, Florida Statutes
• Governor Bushs Executive Order 99-20

43
Ethics in Florida Government Code of Ethics

• Prohibits Certain Actions or Conduct
• Requires Certain Disclosures be made to the
  Public
• Independent Commission on Ethics to Oversee
  Compliance

44
Ethics in Florida Government Executive Order
99-20

• Applies to EOG, Agency Heads and Deputy
  Secretaries.
• More strict than Chapter 112
• DMS has adopted EO 99-20 as the agencys ethics
  policy
• Do you and your employees know your agencys
  policy?

45
Executive Order 99-20 Gifts

• Gift Anything accepted by a person or on that
  persons behalf, whether directly or indirectly,
  for that persons benefit and for which no
  payment is made.

46
Executive Order 99-20 What is a Gift?

• Real Property
• Tangible Personal Property
• Intangible Personal Property
• Preferential Treatment
• Debt forgiveness
• Transportation

• Lodging
• Food and Drinks
• Dues and Fees
• Tickets
• Plants and Flowers
• Personal Services
• Any Thing or Service having a Value

47
Executive Order 99-20 A Gift Is Not

• Salary and Benefits
• Campaign Contributions
• Honoraria and Expenses
• Honorary Memberships
• Public Service Awards

• Use of Public Property
• Transportation for Official Business
• Gifts from Professional Development or
  Governmental Organizations

48
Executive Order 99-20 Solicitation of Gifts

• Can I solicit
• a gift?
• NO!

49
Executive Order 99-20 Acceptance of Gifts

• When can I
• accept a gift?

50
Executive Order 99-20 Gift Acceptance

• No gift valued at over 25.00 may be accepted!
• Four Limited Exceptions
• - Gifts from Relatives
• - Most Gifts from Personal Friends
• - On-site Consumption of Food and Drink at
  Functions in which Attendance is Part of
  Official Duties
• - Gifts Accepted by the Department as having a
  Public Purpose

51
Executive Order 99-20 Reporting Requirements

• COE Forms 9 and 10 (www.ethics.state.fl.us)
• Employees must report and disclose any gift that
  has a value over 25.00, unless the gift is
  received from a relative.
• Disclosure includes providing a description of
  the gift, its approximate value, the donors name
  and address, the date of receipt, and a copy of
  any receipt for the gift provided by the donor

52
Executive Order 99-20 Gifts from Relatives

• You receive a Ming Dynasty antique vase from your
  Aunt Martha as a congratulatory gift on your new
  position.
• Can you accept?

53
Executive Order 99-20 Gift from Relatives

• Its OK to accept
• Value unimportant
• No reporting required

54
Executive Order 99-20 Gifts from Friends

• You may accept gifts from a personal friend,
  regardless of value, provided he or she is not
• A lobbyist
• The partner, firm, employer or principal of a
  lobbyist
• A person with a pecuniary interest in a matter
  pending before the Department
• A person who provides goods or services to the
  Department under contract or agreement or
• E. A person seeking business with the Department

55
Executive Order 99-20 Gifts from Friends

• Expensive gift from a new friend in
  Tallahassee.
• Can you accept?

56
Executive Order 99-20 Gifts from Friends

• Lobbyist, favors, or contracts NO
• Non-lobbyist, seeking no favors or contracts
  YES
• But Must report if over 25.00

57
Executive Order 99-20 Receptions

• Can you attend receptions by members of your
  industry groups?

58
Executive Order 99-20 Receptions

• No restrictions on acceptance, even if valued at
  over 25.00, provided your attendance is a
  reasonable exercise of your official duties.
• Must report if over 25.00

59
Executive Order 99-20 Lunch Buddies

• Can you go to lunch with a vendor at the
  Governors Club once a month to catch up on
  things?

60
Executive Order 99-20 Lunches

• Even if each meal is less than 25.00, frequency
  can give rise to the appearance that lunch is
  being paid for in circumvention of the rules.
• Pay for yourself!

61
Executive Order 99-20 Agency Awards

• The Department is awarded a Davis Productivity
  Award.
• Can the Secretary accept?

62
Executive Order 99-20 Agency Awards

• An Agency Head may accept awards and other forms
  of recognition if a public purpose for doing so
  is shown.

63
Executive Order 99-20 Spouses

• What about my wife? Can she accept an expensive
  gift from a lobbyist or vendor?

64
Executive Order 99-20 Spouses

• No!
• Any gift that cannot be received directly cannot
  be received indirectly

65
Executive Order 99-20 Before Accepting Any Gift

• NO GIFT, regardless of value, may be accepted
  until you answer each of these questions

66
Executive Order 99-20 Before Accepting Any Gift

• 1. Is this gift being given or accepted with the
  intent that my official action or judgment would
  be influenced by the gift?

• Yes Even if valued at under 25.00 the gift may
  NOT be accepted.
• No Go to next question.

67
Executive Order 99-20 Before Accepting Any Gift

• 2. Do I know, or with the exercise of reasonable
  care, should I know that the gift is being given
  to influence my official actions or judgment?

• Yes Even if valued at under 25.00 the gift may
  NOT be accepted.
• No Go to next question.

68
Executive Order 99-20 Before Accepting Any Gift

• 3. Is the value of this gift LESS than 25.00

• If valued under 25.00, have I accepted several
  gifts, even if nominal in value, from the same
  source, such that on the whole it looks like I am
  trying to get around the Code of Ethics?
• Yes Cannot accept.
• No Okay to accept.

69
Executive Order 99-20 Before Accepting Any Gift

• 4. Is the value of this gift MORE than 25.00

• If valued over 25.00, is the gift from a
  relative, is it the on-site consumption of food
  and drink, or is it being accepted by the agency
  such that the value limit does not apply?
• Yes Okay to accept.
• No Cannot accept.

70
Executive Order 99-20 Outside Employment

• Can you serve on the board of your hometown bank?

71
Executive Order 99-20 Outside Employment

• No secretary or deputy secretary may have any
  on-going dual employment or dual compensation
• Other SMS/SES, perhaps, but must clear with
  Agency Head

72
Executive Order 99-20 Outside Employment

• Non-profits generally OK
• Anything that poses, or appears to pose, a
  conflict between private interests and public
  duties will not be approved!
• Always check first

73
Executive Order 99-20 Conflicts of Interest

• A partnership in which you hold a passive
  interest holds the rights to land that one of the
  Governors agencies needs to buy

74
Executive Order 99-20 Conflicts of Interest

• Cannot participate in any official capacity in
  any matter that inures to your special gain or
  loss
• Ought to disclose even if not participating
• How will it look?

75
Executive Order 99-20 Conflicts of Interest

• You leave the Agency for the private sector. A
  vendor you worked closely with wants you to
  represent their interests before the Agency. Can
  you represent them?

76
Executive Order 99-20 Conflicts of Interest

• NO! SMS/SES employees may not personally
  represent another for compensation before the
  Agency for a period of two years after leaving.

77
Executive Order 99-20 Exceptions

• Ask General Counsels office at EOG
• Ask Agency Ethics Officer
• Always obtain prior approval

78
Executive Order 99-20 Penalties

• No Criminal Penalties
• Dismissal, suspension, reprimand, demotion,
  reduction in or forfeiture of salary, restitution
• 10,000 fine

79
Executive Order 99-20 When in Doubt

• Ask yourself how will it look?
• Avoid the appearance of impropriety
• Save yourself the aggravation

80
Purchasing Directors MeetingAugust 19, 2004
Agenda

• Welcome / Meeting Overview
• RESPECT Update
• Hurricane Charley Volunteers
• Training and Certification Program Pilot Class
  Recognition
• Operations / State Term Contract Update
• Ethics in Florida Government
• Center for Efficient Government
• Next Meeting Location / Time

81
Center for Efficient GovernmentUpdate

• New approval sign-off sheet required with
  submission of a business case or solicitation
  document for Oversight Board review
• When to follow gate process
• Questions?

82
Purchasing Directors MeetingAugust 19, 2004
Agenda

• Welcome / Meeting Overview
• RESPECT Update
• Hurricane Charley Volunteers
• Training and Certification Program Pilot Class
  Recognition
• Operations / State Term Contract Update
• Ethics in Florida Government
• Center for Efficient Government
• Next Meeting Location / Time

83
Purchasing Directors MeetingNext Meeting

• Time 300 pm to 500 pm
• Date Thursday, October 14, 2004
• Location FFWC Bryant Building 620 South
  Meridian Street
• In lieu of September meeting, please attend the
  Florida Government Conference, Sep 21-23
  (www.floridagc.com)