The Importance of Project Initiation in virtual Project Teams Day in the Life Brief Executive Brief

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The Importance of Project Initiation in virtual
Project TeamsDay in the Life BriefExecutive
BriefCharity Medical Center and Jefferson
Hospital Corporations
June 29, 2007
Tony Smith
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• There are four-phases to the project life cycle,
  and it is comprised of project initiation,
  project planning, project execution, and project
  closure. The project initiation phase is the
  most critical phase of the project life cycle as
  it is the key component to starting a project.
  Project initiation activities and documentation
  provides the needed data to ensure that all team
  members and customers understands the focus or
  targets of the project. The project initiation
  artifacts are referenced throughout a project and
  they can be used as a roadmap for the team. In
  short, this is the, "who, why, what, when and
  how", part of the project.

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• Case Study
• Project 23 is a product development effort that
  involves integrating the iPhone and iPod with the
  BMW windshield.  This fictitious product is
  called the iShield and the project team is
  located in various parts of the world. BMW has
  contracted with the FutureStep Integrators to
  build and integrate the product into its new 3
  Series convertible. FutureStep Integrators has
  members of its development team located across
  the globe and the developers will be
  collaborating with Apple Computer Company based
  in California.
• The purpose of this product is to create the
  iShield device that will allow customizable
  content to be displayed on the windshield of the
  new 3 Series convertible. The data sources and
  features will be derived from the Apple iPod and
  iPhone, along with various data from BMW standard
  IT package.

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• The goals are to create a feature rich tool that
  utilizes the BMW IT framework and to seamlessly
  integrate into the BMW suite of tools. The
  following features have been requested by BMW
  engineering.

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• The objectives of this project are to utilize the
  best people around the world and produce a
  quality and timely product for the 2009 shipment
  of the BMW 3 Series. Utilizing a virtual team
  allows the project to be managed efficiently and
  for all team members to have better collaboration
  even if they are in different parts of the world

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• Day in the Life
• The Project 23 Portal is the primary
  collaborative tool for the project. All
  communication and work products reside in this
  tool. The portal is also used as a mechanism to
  lead and build team synergy. The site is a
  virtual office where everyone is connected on a
  daily basis
• On a typical day, Lorraine and Tony the project
  leads will have a daily status meeting at 1200
  pm EST. Twelve oclock is the window of
  opportunity to communicate directly with the east
  coast, west coast, and Germany.

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• Each virtual team member starts the day by
  logging into the Project 23 web portal. The
  project leads post any announcements and the
  events and action items list are updated with the
  current priorities and status. The time and
  attendance area is accessed so that each member
  can post their start time and then retrieve their
  work packages for the day.
• After reviewing the daily work packages, email,
  and discussion threads, most of the engineers
  will download the latest code changes from the
  configuration management tool that is embedded
  within the Project 23 portal. Any document
  changes posted to the site automatically sends
  and email alert to each member, and the item is
  also flagged as new content to the site.

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• Add graphics from web site
• Project gantt page
• Action items
• Meeting manager

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• Real-time collaboration occurs through text chats
  and through the video conferencing abilities.
  Dynamic document updating is used on joint
  authoring of documents. Phone conferencing on a
  daily basis and utilizing an electronic
  whiteboard along with Net Meeting for sharing
  presentations increases the teams productivity
  by sharing real time information and knowledge.
  The portal is available to all stakeholders to
  find the necessary information to do their jobs
  and to keep everyone informed.
• At the end of the day, each member updates their
  portion of the project work schedule with the
  latest status and task completions. Compiled
  code is checked into the repository, discussion
  threads are updated, along with sending email to
  the team about any questions or concerns. The
  Project leads review and update the risk and
  issues list based on the days activities. At
  the end of each work cycle everyone records their
  daily chargeable time.

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• Team Workspace

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• Meeting Manager

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Project Tracking