OB10 Versus Paper Invoicing

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OB10 Versus Paper Invoicing
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Current StatePaper invoicing

• Paper invoices are sent to Hewlett Packards PO
  Box address, scanned and keyed into HPs Accounts
  Payable system.
• Risks and costs involved
• Loss of invoices in Transit
• Misplacement or loss of invoices in mailroom
• Increased risk of human error due to increased
  number of touches for paper invoices
• According to Managing Credit, Receivables and
  Collections (Gartner Group, 1 September 2003)
  invoicing costs an average of 5 per paper
  invoice, versus 2 per electronic invoice.
• Gartners research also shows that as many as 35
  of all invoices are Lost in the mail.
• Environmental Impact
• HP manually processes in excess of 2,000,000
  paper invoices each year worldwide.

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Benefits of OB10 Invoicing

• Cost Savings
• OB10 eliminates paper, resulting in savings on
  paper handling, archiving and postage costs.
• Improved accuracy of data input
• Electronic Audit Trail
• Reduces invoice follow up time and collection
  expenses.

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Other Potential Savings

• Swift and guaranteed delivery of invoices,
  including immediate notification by OB10 of
  acceptance or rejection of the invoice.
• No Software or Hardware installation required to
  use OB10.
• Invoices can be submitted in any format without
  the suppliers having to alter their systems, when
  sending data files.
• Improved cash flows and credit rating as a result
  of expedited processing of invoices.
• Accurate and clean invoice data leading to
  reduced disputes.

HP will not accept invoices without certain data
fields, which must be populated to be accepted by
OB10. Acceptance by OB10 does not guarantee
payment by HP, if a dispute over an invoice
arises between HP and supplier.
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