All parts flush left single-space paragraphs with extra return between paragraphs
Writers address dateline complimentary close and signature line indented to center
Same as above but with paragraphs indented 1/2 inch
3 Inquiry Letter
Used to obtain information about something
You are gathering information not selling yourself
The letter should be short and precise
4 Inquiry Letter
Might be able to avoid this type of letter with a phone call
But with large companies this may be the best approach
Send it to the human resources department if you cant locate a contact
5 Format Inquiry Letter
Why are you writing
What is your interest
Call to Action
6 Networking Letter
What is a networking letter
Written to someone you dont know
Typically someone referred you to them
NOT applying for a job with this type of letter
7 Networking Letter
Asking for advice/suggestions
You probably want to follow-up this type of letter with a phone call
8 Cover Letter
Answers three questions
What is this about (hook)
What does it have to do with the employer (benefit)
What should the employer do about it (call to action)
Use only black or blue ink.
9 Letter Components
Includes address and the date of writing (if not on letterhead)
Used on papers that have letterheads. Separate from heading
Name of person addressed persons title name of organization and full address.
10 Letter Components
Formal greeting end with colon informal with comma
Dear Dr. Professor Mr. Ms Mrs.
Tell why you are writing letter. Include how you found out about job internship etc.
Middle paragraphs (1-2)
Use positive statements
Stress what you can and will do for the company business etc.
11 Letter Components
Last paragraph Call to Action
Politely request something
Tell them what you would like them to do
Please contact me
I look forward to speaking with you
White gray cream etc.
Résumé and letter on same stock
Design your own letterhead
13 Some tips
Sell yourselfhow the company benefits not how you would benefit.
Dont thank the recipient. He/she hasnt done anything yet. Preferred is I would appreciate
Avoid Enclosed is Rather use the word enclosed as an adjective when possible The enclosed résumé
Do more than spell-check.
14 Employment Skills
Oral communication skills
Written communication skills
15 After the interview
Send a thank-you letter within one or two days after the interview.
Any written correspondence should be responded to in writing.
16 Thank-You Letters
Should always be sent following an interview face-to-face meeting or possibly a phone conversation
Can be a business letter or might be good in e-mail format
Use the letter to reiterate topics discussed during the interview
17 Thank-You Letters
Place emphasis on those things that make you most qualified for the positionbe specific
Try to send your thank-you note within 1-2 business days
If you interviewed with more than one personsend a note to all of them
18 Final Thoughts
DO NOT use a standard form cover letter for all job applications Why
Write each letter from scratch and personalize them
Always follow the rule ProofProofLet someone else Proof.PROOF!!!
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