Shipping Kit Instructions for Fertility Laboratories of Colorado

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Shipping Kit Instructions for Fertility
Laboratories of Colorado

• CLIA 06D0211513 COLA5147 FDA3005811913
• Phone [phone] Fax [phone]

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Your shipping kit should include the following
supplies

• One insulated (Styrofoam) container
• One Sarstedt cool transport container with small
  outer Styrofoam case. Place the plastic transport
  container flat in the freezer to freeze.
• Cold Pack
• 2 bundles of tubes 2 red top tubes and 1 green
  screw top transfer tube
• 2 plastic pipettes
• One 6x 9 brown envelope labeled Please read
  instructions carefully
• Patient Instruction Sheet
• 2 HIV consents
• One prepaid FedEx return airbill

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Everything that comes in the kit needs to be
returned. Do not discard or dispose of materials.
There are enough supplies in one kit to collect
and send Day 3 and Day 10 blood work or two sets
of communicable testing lab work.
Take all of the supplies and paperwork with you
to the lab that will be drawing your blood.
If you use a shipping kit supplied by Fertility
Labs of Colorado there is no need to purchase or
use dry ice. The shipping kit contains all the
supplies you will need.
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Collection of Blood

• Collect the blood in two plain red top tubes. DO
  NOT USE SERUM SEPARATOR TUBES.
• All specimens (Red Top Tubes and Transfer Tubes)
  must have the following information on them
• Patients full name (First and Last)
• Last 5 digits of social security number
• Date of birth
• Date and time of collection
• Allow the blood to clot completely. Approximately
  15 minutes.
• Centrifuge the samples and use the plastic
  pipette to separate the serum from the red blood
  cells.
• Place the serum into the transfer tube and
  dispose of the red top tube. Please do not send
  the whole blood back with your kit. We only need
  the serum portion of the blood.

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The Difference Between Whole Blood and Serum
Whole Blood
Serum
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Do not ship us whole blood. If you do, your
sample will be rejected and you will have to
recollect.
We test the serum portion of the blood. It is a
light yellow liquid. The red blood cells can be
discarded.
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Unlabeled Specimens Will Not be Accepted!
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This is What The Final Sample Should Look Like
SERUM
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The Correct Way to Repack a Shipping Kit

• Freeze the serum specimen(s) for approximately 24
  hours prior to shipping. Samples are to be frozen
  before being placed in the Sarstedt container.
• Place the frozen transfer tube(s) containing the
  serum in the previously frozen Sarstedt transport
  container.
• Place the Sarstedt container in the small
  Styrofoam case. Close the top and secure it with
  the rubber band.
• Place the closed Styrofoam case into the large
  Biohazard bag.
• Enclose the patient instruction sheet and any
  consent forms in the outside pocket of the
  Biohazard bag.
• Place the Styrofoam case which should be sealed
  inside the Biohazard bag inside the larger
  Styrofoam container lying on its side. Place the
  gel cool pack into the remaining space.
• Replace Styrofoam container lid and seal
  cardboard box back up
• Place the prepaid FedEx air bill to the outside
  of the container. Send OVERNIGHT DELIVERY to
• Fertility Laboratories of Colorado
• Attn Clinical Laboratory Lower Level
• 10290 Ridgegate Circle
• Lone Tree, CO 80124-5526

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The Correct Way to Repack a Shipping Kit
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Everything That Comes in The Kit Needs to Be
Returned
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Important Information

• SEND SAMPLES MONDAY THURSDAY ONLY.
• DO NOT SEND SAMPLES ON FRIDAY FREEZE AND HOLD
  UNTIL MONDAY TO SHIP.
• DO NOT WRITE DIRECTLY ON THE OUTSIDE OF THE
  SHIPPING BOX.
• DO NOT WRITE DIRECTLY ON ANY OF THE STYROFOAM or
  OTHER PACKAGING MATERIALS.
• BE SURE TO HAVE A WITNESS SIGN THE HIV CONSENT
  FORM IF YOU ARE HAVING COMMUNICABLE DISEASE
  TESTING DONE.
• DO NOT TAPE CLOSED ANY OF THE STYROFOAM
  CONTAINERS.
• EVERYTHING THAT IS SHIPPED TO YOU IN THE KIT MUST
  BE RETURNED TO US. REPLACEMENT COST OF MISSING
  ITEMS WILL BE CHARGED TO YOUR ACCOUNT.
• PLEASE CALL 303-781-2036 IN THE AFTERNOON
  FOLLOWING SHIPMENT OF YOUR KIT TO CONFIRM RECEIPT.

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Do Not Write Directly on Any of the Shipping
Equipment
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Examples of INCORRECT Packing
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If you need help please call the clinical
laboratory at 303-781-2036.Samples sent
improperly may be rejected.

• Colorado Center for Reproductive Medicine
• 303-788-8300
• Dr. William Schoolcraft Dr. Eric Surrey
  Dr. Deborah Minjarez Dr. Robert Gustofson