Intensive Course Human Resources Development Management How to Write an Application Letter & Curriculum Vitae

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Intensive CourseHuman Resources Development
ManagementHow to Write an Application
LetterCurriculum Vitae

• By Dr.Ir.J.F.X.Susanto.S.MBA.,MM

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Mengirim Surat Lamaran Kerja

• Membalas iklan lowongan kerja
• Asal mengirim tanpa ada permintaan
• Atas rekomendasi / info kenalan
• Melalui recruitment agency / service

Chance 50
Chance 10
Chance 60
Chance 40
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Surat Lamaran Kerja

• Jelas
• Singkat padat, 1 lembar
• Comprehensive, mudah dilihat, mudah dibaca dan
  dimengerti
• Berisi info yang relevant

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Job Advertisement (Job Ad)

• Company profile
• The job
• Location
• Job requirement
• Special skill
• Candidates profile
• Remuneration package

• Dead line
• Address
• Application letter
• Curriculum Vitae
• Copies of certificates
• Candidates phone
• Confidentiality

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Body of the Application Letter

• Sender address
• Date
• Addressee
• Salutation
• First paragraph
• Second paragraph etc.
• Complimentary
• Closing
• Signatory
• Enclosure

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Content

• Source of the vacancy.
• Position apllied.
• Age, health, marital status
• Education
• Working experience
• Special competencies
• Reference
• Contact address
• Recent photograph

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Curriculum Vitae

• Personal data
• Education
• Working experience

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Personal Data

• Name
• Place date of birth
• Address, home phones
• Marital status
• Religion (irrelevant, not necessary)
• Suku (irrelevant, not necessary)

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Education

• Qualification / degree
• Subject / majoring in .
• Only the latest education
• Years studied
• Cumulative Point Index

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Working Experience

• Most recent one
• Position, in the capacity of
• Brief description of the job

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Others

• Relevant information
• Hobby
• Membership
• Organizational experience
• Special expertise

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Sample of Application Letter (1)

• Johnny Burhani , S.Psi
• Jl. H.A. Dahlan III - B112 Salemba
• Jakarta Pusat
• Telp.021 3900001, HP 081777888
•  
• Jakarta, 12 September 2003
•  
• HUMAN RESOURCES MANAGER
• RED TOP HOTEL
• JALAN PACENONGAN
• JAKARTA
•  
• Dear Sir,
• I should like to apply for the position of
  TRAINING MANAGER as informed to me being vacant
  in your hotel.
• I am 30 years old, married with 1 child and in a
  very good health. I have a degree in Psychology
  from Muhammadiyah University, Malang (GPA 3,11).
• I am familiar working with computer using MS
  Office software, such as Word, Excel, Power
  Point. I am also capable to communicate in
  English both spoken and written. Flexible and can
  adapt well to changing situations. Other
  qualifications of myself are shown in my
  Curriculum Vitae.

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Sample of Application Letter (2)

• MARIYATI ALYAH, CIVIL ENG.
• Jalan Tango II No. 40, Bulak Sentul, Harapan
  Jaya
• Bekasi, 17124 HP 081111 993
•  
• 31st May 2004
•  
• HRD Manager
• PT. Wagner Biro
• Graha Ferrostall
• Jalan Mampang Prapatan 14 no. 98
• Jakarta Selatan
•  
• Dear Sir,
•  
• Re Application for the position of Secretary to
  the President Director
•  
• I should like to apply for the position of
  Secretary to the President Director of PT. Wagner
  Biro as informed to me by a reliable source.
• I am now 23 years old, unmarried and in a very
  good health. I am energetic, hardworking and have
  good personality.

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Sample of Application Letter (3)
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Sample of Curriculum Vitae - 1
CURRICULUM VITAE A. Personal data  
CURRICULUM VITAE A. Personal data  
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Sample of Curriculum Vitae - 2
CURRICULUM VITAE A. Personal data  

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Sample of Curriculum Vitae - 3

• B.     Working experiences (achievements and
  responsibilities).
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• September 2003 February 2004
•          Executive Assistant at TPJ Project of
  PT Argo Pantes, a textile company producing
  cotton yarns with 1,300 employees within Argo
  Manunggal Group.
•          Temporary employment to assist an
  expatriate senior executive in developing a
  management tool designed as Transformation
  Protecting Jobs (TPJ). This is a management tool
  aimed to transform the company to world class
  level in order to be able competing in the global
  market, and protecting jobs of the employees.
•          Heavily involved in preparing training
  material, translation, coordinate and deliver
  training.
•          Contract completion.
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• April 2003 August 2003
•        HR Adviser of PT Sunrise Bumi Textile, a
  big textile company, producing fiber and
  polyester yarns, with 1,500 employees.
•        Employed under contract basis to help the
  Management in training and development of the
  employees.
•        Develop HR Policy and Procedure and
  improve the Organization Plan Development
  function.
•        Conduct in-house training in Leadership,
  Supervisory Management, Interview Technique,
  Salary Compensation System etc.
•        Assist in developing HR Procedures for
  ISO 90012000.
•        Contract completion.
•  
• May 2001 Nov. 2002
•        HRD Manager of PT GATRA MAPAN, a big
  local company, manufacturing various types of
  entertainment furniture with 1,700 workers in
  Malang, East Java.
•        Employed under contract basis, reporting
  to the Managing Director, initially assigned to
  develop staff classification and job grading,
  salary structure and organizing training and
  development of the employees, especially
  supervisory and managerial staff.

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Sample of Curriculum Vitae - 4
Nov. 2000 Apr. 2001        Human Resources
Manager PT ASIA MAS, a manufacturing furniture
company, made of teak wood, with 2,400 employees,
100 for export market.        Employed under
contract basis, reporting to the expatriate
President Director, assigned to develop HR Policy
Practice in order to utilize effectively the HR
functions which were for so long have not been
properly managed.        Delivering training
for Supervisory and Managerial staff.       
Contract completion.  
July 2000 Oct. 2000        Human Resources
Director of RADISSON Bali Hotel, a four star
chained hotel in Bali.        I was employed
under contract basis after I delivered a seminar
titled Industrial Relations in Indonesia, an
Effective Guide for Expatriate Executives in
Bali where the General Manager of the hotel
attended.        My main assignment was to
train the HR staff and recover the relationship
with the Union leaders and establish effective
communication in industrial relations aspects.
Prior to my contract employment at this hotel,
the HR Manager was stepped down by the Union and
employees.        Also develop HR Management
System and Procedures.        Contract
completion.
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Sample of Curriculum Vitae 5
July 1996 Nov. 1999        The Community
Human Resources Manager of PT EDISON MISSION
OPERATION AND MAINTENANCE INDONESIA in Paiton,
East Java, a subsidiary company of Edison
International, USA. The company has a contract
of thirty years with the consortium owner to
manage, operate and maintain a coal fired power
station with a capacity of 1,230 MW located in
Paiton, East Java.        Reporting to the Plant
Director, responsible in the areas of community
relations and all aspects in the human resources
areas.        Developing human resources
administration and policies.        Writing the
Employee Handbook (Company Policy Manual) and
Safety Handbook.        Recruiting of employees
based on approved manning schedule.       
Responsible to create and maintain harmonious and
well balanced industrial relations.       
Supervising the training and development of
personnel.        Promote and develop health and
safety program in the organization.       
Advise the Management on formalities procedures
for expatriate staff.        Responsible to
control the cleaning and maintenance of the
employees housing complex.        Before
commencing working at site, I was sent to
Australia together with other Managers to attend
Management seminar and workshop for a month.
       This company is employing 220 local
staff and 20 expatriate staff.        Assigned
as the Project Manager for the implementation
of software Concept for Human Resources
Management Information System (HRMIS).       
As per the company policy, due to retire after 55
years old.  
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Sample of Curriculum Vitae - 6
Dec. 1991 - Nov. 1995        Personnel
General Affairs Manager of PT ETERNIT GRESIK in
Gresik, a building material manufacturing
company, producing fiber cement building
materials (PMA-Belgium), reporting to the
President Director. Recruited by ERGON ZANDERS,
an Executive Search Consultant in
Singapore.        Reporting to the President
Director, responsible to overall human resource
administration, recruitment, salary
administration, industrial relations, training
and development, legal and licenses process, work
permits and immigration formalities.       
Fully involved in the job analysis and job
evaluation using Watson Wyatt point system.
       Assigned as the Corporate Secretary,
responsible to arrange the meetings of the
Shareholders and meetings of the Board of
Commissioners. Taking minutes of those meetings
and legalizing them accordingly at the appointed
notary public. The company employed 600
employees.        Supervising factory compound
security and company clinic staff.       
Resigned on own request.
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Sample of Curriculum Vitae - 7
Oct. 1986 - Feb. 1988        Personnel Manager
of BP PETROLEUM DEVELOPMENT OF INDONESIA Ltd.
(oil company) in Jakarta.        Reporting to
the Vice President of Administration Personnel,
responsible to the salary fringe benefits
administration, recruitment, industrial
relations, staff training, employees services and
expatriate formalities.        The chairman of
the KORPRI sub unit BPPDI, a functional position
in the oil company being an oil contractor to
PERTAMINA.        A board member of Oil Gas
Training Committee (IWPL MIGAS).        Due to
company unsuccessful exploration at the oil field
concession areas, decided to resign from the
employment on mutual agreement subsequent to the
retrenchment of about 72 local and expatriate
staff.   Oct. 1982 - Feb. 1986       
Industrial Relations Manager of PT BASF INDONESIA
in Jakarta, an audio and video cassettes
manufacturing company.        Reporting to the
Personnel Administration Director, responsible
to maintain good relationship between the
Management and the factory workers.       
Responsible and fully involved to handle the
collective bargaining and labor disputes with the
Labor Union of the company.        Maintaining
the employees discipline in order to keep up the
possible highest level of productivity and cost
effectiveness.        Develop the Collective
Labor Agreement through effective negotiation
with the Labor Union.        Representing the
Management in the local industrial community
meetings and in establishing HPPPI (The
Industrial Personnel Managers Association) of
Jakarta Barat.        In charge of the factory
security and compound maintenance. Resigned on
own request.
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Sample of Curriculum Vitae - 8
Apr. 1979 - Sep. 1982        Personnel Manager
of PT HM SAMPOERNA in Surabaya, a large kretek
(clove) cigarettes in Surabaya.       
Reporting to the Managing Director, accountable
to improve the personnel policy for three
factories located in Surabaya, Malang and
Denpasar, Bali.        Recruiting of around
4,000 new workers and administering their daily
and piece rate wages.        Assigned to
government relations duties.        Maintaining
effective communication and conducting
negotiation with labor Union committees in order
to facilitate the enforcement of work discipline
(quality of the cigarettes and productivity of
the workers would very much depend on the workers
discipline and work ethic).        Responsible
to employees services such as medical / clinic
facility, safety and compound maintenance and
protection.        Resigned on own
request.   Sep. 1971 - Jan. 1979       
Personnel Administration Supervisor of PT
McDERMOTT INDONESIA in Jakarta, an offshore and
marine construction company.        Reporting
to the expatriate Area Manager, accountable to
administer the support services to all the marine
equipment (such as derrick barges, lay barges,
supply boats, tug boats and crew boats) working
offshore and manning them with the required
offshore personnel.        Responsible to
coordinate day to day activities, such as
operational petty cash, the movement of personnel
from and to the job site, formalities processing
(work permit, visa extension, stay permit).
Coordinate the procurement of food supplies,
spare parts, diesel fuel etc.        This was a
construction company, therefore a lot of pressure
and problems occurred from time to time. I gained
very valuable working experience with this
company during my early career in the Human
Resources Management.        Big success in
keeping conductive working relationship on the
marine equipment. Achieved zero conflict to
ensure smooth operation of the company.       
Resigned on own request for more prospective
career.
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Sample of Curriculum Vitae - 9
B.  Hobbies          Sports jogging, tennis
and martial art (Karate)          Reading and
writing          Seeing the movies and
traveling   E. Other qualification        Broad
knowledge and experience in handling labor
disputes.        Broad knowledge in developing
Companys Policy Manual (Employee
Handbook).        Broad knowledge in wage and
salary administration system.        Good
knowledge in the Human Resources Management
Information System.        Good knowledge in ISO
90012000.        Broad knowledge in TQM (Total
Quality Management).        Familiar with
governmental formalities, such as BKPM, Manpower,
Immigration, taxation, and custom regulations.
       Familiar in developing company business
plan.        Having teaching experience in the
Management schools.        Frequently being
resource person in seminars and national
symposium.        Familiar working with computer
using MS Office (Microsoft Word, Excel,
PowerPoint, MS Project, Access,
Publisher).        Good presentation and
communication skill.        Self starter and can
work independently.
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