Title: United Nations Development Programme Handbook on Planning, Monitoring and Evaluating for Development Results
1United Nations Development ProgrammeHandbook on
Planning, Monitoring and Evaluating for
Development Results
- Handbook on
- Planning, Monitoring and Evaluating
- for Development Results
- October 2009
2United Nations Development ProgrammeHandbook on
Planning, Monitoring and Evaluating for
Development Results
Overview of the Presentation
- What does the handbook do ?
- Who is the handbook for ?
- The Reader of the Handbook will understand
- What are the main changes?
- Planning, Monitoring, Evaluation, Knowledge
- How to use the Handbook
- Useful tools
3United Nations Development ProgrammeHandbook on
Planning, Monitoring and Evaluating for
Development Results
What does the Handbook do ?
- Provides clear understanding of purposes,
processes, standards and guiding principles for
planning, monitoring and evaluation that can be
applied to all development work - Enhances the results-based culture within UNDP
with the objective to improve the quality of
planning, monitoring and evaluation
4United Nations Development ProgrammeHandbook on
Planning, Monitoring and Evaluating for
Development Results
Who is the Handbook for ?
- UNDP staff in units with programmatic
responsibilities, including associated funds and
programmes ( e.g UNV) - UNDP managers with oversight ,quality assurance
role - Stakeholders and partners such as government, UN
and development partners and beneficiaries - The UNDP Executive Board
- Members of national, regional and global
development community and evaluators
5United Nations Development ProgrammeHandbook on
Planning, Monitoring and Evaluating for
Development Results
The reader of the Handbook will understand
- Good programme and project planning and design
- Principles, norms, standards, policy, processes
and responsibilities governing planning,
monitoring and evaluation in UNDP - The role of ME in strengthening UNDP development
effectiveness and managing for development
results - Critical role of monitoring and how it lays the
groundwork for evaluation - Different types of evaluations in UNDP and their
contribution to learning and accountability - Where to find additional information and guidance
6United Nations Development ProgrammeHandbook on
Planning, Monitoring and Evaluating for
Development Results
Drivers for change since previous Handbook
- Lessons from a number of thematic evaluations and
studies - RBM evaluation
- New Strategic Plan with new objectives and
priorities - Revised Cross-cutting priorities/principles
- Stronger emphasis on national ownership,
inclusiveness, development and use of national
capacities, results, risk management and
accountability - Stronger alignment among programme planning,
monitoring and evaluation functions - Corporate reporting system for CPAP/outcome level
planning and monitoring
7United Nations Development ProgrammeHandbook on
Planning, Monitoring and Evaluating for
Development Results
Drivers for change since previous Handbook
- UN Norms and Standards for Evaluation in the UN
system (2005) and other initiatives at the UNEG
level for greater standard setting across the UN
system - UNDP Evaluation Policy (2006) clarifying roles
and responsibilities, guiding principles and
norms for evaluation - Regional workshops on RBM and Evaluation (2006/7)
- Increasing professionalization of evaluation
- Pilot assessment of the quality of outcome
evaluations - Issues highlighted in Annual Reports on
Evaluation, Evalnet discussions and interactions
with partners and colleagues
8United Nations Development ProgrammeHandbook on
Planning, Monitoring and Evaluating for
Development Results
How is the Handbook organized ?
- Planning, monitoring and evaluation for
development results - Planning for results
- How to plan for ME before implementing a plan
- Monitoring for results
- 5-7. Evaluating for results, managing an
evaluation, and quality assurance - 8. Knowledge from ME in managing for development
results
9United Nations Development ProgrammeHandbook on
Planning, Monitoring and Evaluating for
Development Results
Planning What is different from the previous
handbook?
- New section on PLANNING
- Emphasis on how to integrate cross-cutting
priorities in planning - Emphasis on need to plan for monitoring and
evaluation - Treatment of planning as a team sport
- Introduction of theory of change/strategic map
approach to planning
10United Nations Development ProgrammeHandbook on
Planning, Monitoring and Evaluating for
Development Results
Key messages Planning
- A good plan serves as a blueprint for change
- Planning improves focus on priorities and leads
to more efficient use of time and resources - The planning process helps determine what success
will look like - Good stakeholder analysis and engagement in
designing programmes or projects is critical to
success - A thorough problem analysis helps to determine
what is the real problem to be addressed - A results map can be a very useful tool to
capture the strategy for achieving results - The focus in results management should be on
high-level results such as outcomes - It is important to have a communication strategy
for results, and to have good management
processes to keep the focus on results
11United Nations Development ProgrammeHandbook on
Planning, Monitoring and Evaluating for
Development Results
Monitoring What is different from the previous
handbook?
- Emphasis on
- start thinking about monitoring during planning
and set up for monitoring initially at end of
planning - need to plan for monitoring (and evaluation)
- monitoring for results outcomes and outputs,
programme and projects - Importance of continuous stakeholder engagement
- Seeking opportunities to identify, develop and
use national analytical, planning, monitoring
and evaluation capacities - Linking project (output), outcome and programme
monitoring through corporate systems (Atlas and
ERBM Platform) - Clarifying roles, responsibilities, processes and
tools - Link review mechanisms projects - outcomes -
programmes - Decision making based on monitoring data and
evidence
12United Nations Development ProgrammeHandbook on
Planning, Monitoring and Evaluating for
Development Results
Key messages Monitoring
- Setting up a Monitoring and Evaluation framework
- Communicating to reinforce the results plan
- Institutionalization of stakeholder participation
and outcome groups - Firm up monitoring plans and arrangements before
starting implementation at programme and project
levels - Data collection, analysis, synthesis and
reporting as one continuum - Make decisions based on monitoring and follow up
- Measure progress objectively
- Manage changes to plans systematically and
inclusively
13United Nations Development ProgrammeHandbook on
Planning, Monitoring and Evaluating for
Development Results
Evaluation What is different from the previous
handbook?
- Recognizing the importance of good planning and
monitoring for evaluation - Greater emphasis and integration of national
ownership in evaluation as a guiding principle - More detailed step-by-step guidance on how to
plan for and manage an evaluation - Clarity on roles and responsibilities
- Tools on costing an evaluation, selecting
consultants, avoiding conflict of interest,
developing TOR, quality assuring the draft report - A chapter dedicated to evaluation design and
methodology and enhanced tools - Discussion on ethics
14United Nations Development ProgrammeHandbook on
Planning, Monitoring and Evaluating for
Development Results
Key messages Evaluation
- Evaluation starts at planning and is planned with
a purpose - Determining purpose and use of evaluation
- Evaluability enhanced by good planning and
monitoring - Evaluation should be done in a way to enhance
national ownership - Evaluation serves its purpose when conducted
with rigor and used effectively
15United Nations Development ProgrammeHandbook on
Planning, Monitoring and Evaluating for
Development Results
Using knowledge from ME
- Accountability for enhanced learning
- Knowledge from ME to inform future planning and
programming - Sharing knowledge from evaluations to increase
impact - Disseminating knowledge and monitor feedback
16United Nations Development ProgrammeHandbook on
Planning, Monitoring and Evaluating for
Development Results
How to use this Handbook
- The Handbook is intended to be used as a
reference throughout the programme cycle - The Handbook is about planning, monitoring and
evaluating results. It is not a Handbook on
programme or project management (for these topics
refer to the POPP)
17United Nations Development ProgrammeHandbook on
Planning, Monitoring and Evaluating for
Development Results
Useful tools at www.undp.org/eo.handbook
- Templates
- Annual Work Plan Format with monitoring component
, - Evaluation Plan,
- Managment Response Template,
- Monitoring and Evaluation Capacity Matrix,
- Planning Matrix for Monitoring,
- Results Framework with Means of Verification
- Checklists
- Validating Assumptions and Risks, Reviewing
Outputs and Output Indicators, - Reviewing Outcomes and Outcome Indicators,
- Reviewing a Results Map, Reviewing a Problem
Tree, - Assessing the Readiness for Evaluation
- Compendiums
- Planning, monitoring and evaluation in conflict
prevention and recovery settings BCPR - Guidelines on Outcome Evaluation (under
development)