Government Extension to PMBOK® Guide – Third Edition

1
Government Extension to PMBOK Guide Third
Edition

• Presented by
• Petya Alexandrova, PMP
• For
• PMI Luncheon at Sky Line

2
Presentation Agenda

• What is the Government Extension to the PMBOK
  Guide?
• Project highlights.
• Significant changes from previous version.
• The benefits of using the Government Extension as
  a PMBOK Guide complement.

3
PMI Standards Background

• 1996 PMI published the first Edition of A Guide
  to the Project Management Body of Knowledge
  (PMBOK Guide)
• 1999 ANSI accredited PMI as a Standards
  Development Organization (SDO)
• 2000 Published second edition of A Guide to the
  Project Management Body of Knowledge (PMBOK
  Guide) 2000 Edition
• 2002 Government Extension to a Guide to the
  Project Management Body of Knowledge (PMBOK
  Guide) 2000 Edition
• 2004 A Guide to the Project Management Body of
  Knowledge (PMBOK Guide) Third Edition

4
What is an Extension?

• PMBOK Guide identifies generally accepted
  project management knowledge and practices.

• Extensions identify generally accepted knowledge
  and practices in one application area.

5
Project Purpose and Objectives
Purpose Create a clear, concise and practical
document, to serve as a standard and reference
for Government Project Managers in conjunction
with the PMBOK Guide

• Objectives
• Align with the PMBOK Guide -Third Edition.
• Add information pertinent to project Management
  in the public sector.
• Be consistent in structure, style and content
  with the PMBOK Guide Third Edition

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Intended Audience

• Project Managers in the Government Sector
• Team Members of a Government Project
• Project Management Office
• Functional Managers
• Program and Portfolio Managers
• Senior Executives
• Project Auditors
• Researchers

7
Team Structure
8
Process Overview
9
Why are Government Projects Unique

• Legal Constraints on Government Projects
• Laws, statutes, ordinances, directives,
  regulations, budgets, and policies
• Accountability to the Public
• Accountable to legislative judicial bodies,
  interest groups, press and public
• Utilization of Public Resources
• Objective is not higher ROI, but public good

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Significant Changes Chapter 1 Introduction

• Section 1.2.4 Why are Government Projects
  Unique? is significantly changed.
• Standard applicable to ALL types of Governments.
• Section 1.3 Project Management in the Government
  Context is expanded to discuss the role of the
  program/portfolio on project management.
• Section 1.6.1 Programs and Program Management
  was substantially changed as programs have much
  more expanded role in the public sector.

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Significant Changes Chapter 2 Project Lifecycle
and Organization

• Titles and structure aligned with PMOBOK Guide
  Third Edition.
• Section 2.3 Organizational Influences greatly
  expanded.

12
Significant Changes Chapter 3 Project
Management Process for A Project

• No changes.

13
Significant Changes Chapter 4 Project
Integration Management

• Four new integrative project management processes
  were added per PMBOK Guide.
• Most considerations included in Government
  Extension 2000 Edition are now in PMBOK Guide
  and removed from this edition.
• Organizational process asset project file, is
  introduced in Section 4.7 Close Project as
  having a particular relevance in government
  environment.

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Significant Changes Chapter 5 Project Scope
Management

• Section 5.1 Initiation from 2000 Edition moved
  to Section 4.1 Develop Project Charter, to
  mirror PMBOK Guide.
• Section 5.2 Scope Planning introduces two
  overarching controls spending authority and
  public accountability.
• Describes stakeholder analysis in government
  projects.
• Section 5.4 Scope Verification introduces
  controls such as compliance and public
  accountability, and artifacts required.

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Significant Changes Chapter 6 Project Time
Management

• Introduces a specific activity resource
  requirement in terms of preference laws impacts.
• Discussion on how funds redistribution influences
  schedule development.
• Describes techniques, obligations or
  encumbrances, which help address the annual
  budget cycle constraint.

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Significant Changes Chapter 7 Project Cost
Management

• Section 7.2 Cost Budgeting discusses in detail
  the performance-based and gateway budgeting.
• Adds the annual budget cycle to the inputs listed
  by PMBOK Guide Third Edition.
• Adds split funding as a specific technique used
  for budgeting government projects.

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Significant Changes Chapter 8 Project Quality
Management

• Section 8.1 Quality Planning was significantly
  revised from previous version of the Government
  Extension.
• Section 8.2 Perform Quality Assurance
  introduces regulatory requirements and guidance
  as a specific government quality assurance input.

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Significant Changes Chapter 9 Project Human
Resource Management

• The outputs section in 9.1 Human Resource
  Planning discusses authority delegation
  constraints in government environments.
• Section 9.2 Acquire Project Team expands the
  discussion to include negotiation and hybrid
  staffing.

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Significant Changes Chapter 10 Project
Communications Management

• Section 10.1 Communications Planning discusses
  inputs and tools and techniques particular to
  government environment regarding external
  stakeholders.
• Section 10.4 Manage Stakeholders focuses on
  information distribution to legislative
  organizations and the general public as specific
  stakeholders of public sector projects.

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Significant Changes Chapter 11 Project Risk
Management

• Section 11.1 Risk Management Planning discusses
  laws as limitation of risks acceptable to the
  public.
• Adds and explains political risk as a new
  category in the outputs section.
• Section 11.4 Quantitative Risk Analysis
  expresses the enhanced weighting of risks
  relating to social and environmental concerns for
  public sector projects.

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Significant Changes Chapter 12 Project
Procurement Management

• Section 12.1 Plan Purchases and Acquisitions
  includes an expanded discussion of additional
  categories of contract types.
• Section 12.3 Request Seller Responses includes
  expanded comments regarding government tools and
  techniques.
• Section 12.6 Contract Closure adds
  de-obligation of funds as a specific tool used in
  public sector.

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Benefits for Project Managers

• Identifies world-wide accepted standard practices
  for government projects.
• Sets the context for Integrated Project
  Management Framework and Methodology in the
  Government Sector.
• Increased awareness of Project Management
  discipline in legislative and executive bodies.
• Enables easier and more efficient project
  relationships.
• Sets common project-level practices for
  program-level monitoring and coordination.
• Presents public sector approach and constraints
  to private industry partners, enabling better
  public-private sector partnerships.

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Conclusions

• The Government Extension to PMBOK Guide -Third
  Edition provides an account of key attributes of
  project governance that apply to most public
  sector organizations that are "generally
  recognized as good practice ... applicable to
  most projects most of the time," and with
  "widespread consensus about their value and
  usefulness".
• It establishes a framework for ensuring effective
  and efficient management of projects in the
  public sector.
• It does not provide how to guidance.
• Project Management professionals should use both
  the Government Extension and PMBOK Guide
  documents in the execution of their
  responsibilities.

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Questions and Answers
Petya Alexandrova, President Digital Enterpises,
Inc PetyaAlexadrova_at_4DEI.com

• For additional information regarding GEU
  presentation
• see PMIs web site www.pmi.org