NCNR Chemical Laboratory Safety Training

1
NCNR Chemical Laboratory Safety Training

• For Instrument Scientists

2
Introduction

• At NIST, providing a safe environment for
  employees and visitors is our number one
  priority.
• This training is to be an introduction to NIST
  regulations for new instrument scientists and a
  refresher course for current instrument
  scientists.
• The policies outlined in this presentation must
  be followed by staff and visitors to ensure
  compliance with NIST regulations.
• The training is divided in two parts
• General guidelines local contact
  responsibilities, shipping, etc.
• Laboratory guidelines information for using the
  laboratories that both the staff and users must
  know

3
Safety Guidelines at NIST

• At NIST, we follow OSHA regulations. Refer to
  the NIST Laboratory Safety Manual for details on
  how the OSHA regulations are implemented at NIST
  http//www-i.nist.gov/admin/ohsd/hslsmcon.htm.
• NCNR specific safety guidelines can be found at
  the NCNR Safety website http//www.ncnr.nist.gov
  /safety/index.html.

4
Before the User Arrives Your Responsibility

• Read the proposal
• Email and ask for the following information
• What is the sample or samples?
• Chemical names, concentration, MSDS (of the
  sample or components), and what is it soluble in.
  The solubility information is needed only for
  SANS, Spin Echo, and sometimes Reflectometry.
• Will the sample be prepared at the NCNR?
• What equipment is needed?
• What chemicals are needed? How much?
• How long will it take to prepare the sample?
• What types of problems have been encountered in
  the past?
• How many people will be coming for the experiment?

5
Before the User Arrives Your Responsibility

• Communicate user requirements to Laboratory
  Support staff
• For SANS, Reflectometry, and Chemical Physics,
  email Kim Tomasi (kimberly.tomasi_at_nist.gov)
• For Sample Environment, email Evan Fitzgerald
  (evan.fitzgerald_at_nist.gov)

6
Additional Information on the Web

• Additional information on laboratory and sample
  environment equipment along with items in the
  NIST storeroom can be found on the web.
• Available laboratory equipment
  http//www.ncnr.nist.gov/userlab/
• Sample environment equipment http//www.ncnr.nist
  .gov/equipment/ancequip.html
• Items carried in the NIST Storeroom
  http//winweb.nist.gov/scatalog/

7
When the User Arrives at NIST

• New Users Responsibilities
• Complete the Radiation Training
• Complete the Laboratory Safety Training
• Training will be given by you (the local contact)
  using the NCNR Safety Awareness List (Form 01).
  If you are unable to provide the necessary
  training, then arrangements may be made with
  Yamali Hernandez or Kim Tomasi to complete the
  training.
• If Yamali or Kim provide the training, specifics
  about the experiment (equipment to be used, etc.)
  will need to be communicated so that the training
  can be tailored to cover the users specific
  needs.
• It is your responsibility as the users local
  contact to make sure that the laboratories are
  used in a safe manner. You should be aware of
  all procedures used in the laboratory and that
  all waste is handled properly.

8
When the User is Leaving

• We do not store samples or equipment for users.
  Samples should either be shipped to the users
  facility or disposed of properly. In some cases,
  an exception may be made.
• Waste disposal will be covered in a future
  section

9
Instructions for Shipping Materials

• Complete all fields in the Shipping Form
• http//www.ncnr.nist.gov/userlab/shipping.html
• Two versions of the Shipping Form
• Shipping Form.pdf Unlimited items can be added
  and there are some interactive fields. However,
  information cannot be saved unless the user has
  Adobe Professional.
• Shipping Form_Word Version No interactive fields
  and a finite number of items that can be added.
  However, an electronic copy of the file can be
  saved.

10
Shipping Form
Your Name Phone Extension. If not a NIST
employee, add your supervisors name after yours.
Include the Name, Address, and Phone Number or
Email Address of the package recipient.
11
Shipping Form
Must use the IUPAC name. No abbreviations! For
example, the IUPAC name for isobutane would be
methylpropane.
Use the MSDS to determine if the sample is
hazardous for shipment. If no MSDS, decide if
the chemical fits into one of the DOT hazard
classes.
Indicate the name of the shipping company (Fed
Ex, UPS, DHL, Airborne Express, or Best Way) and
the account number of the institution. Hazardous
materials can only be shipped by FedEx.
12
Shipping Form
In addition to the completed shipping form,
please bring the MSDS (if applicable) the
Health Physics release (if required).
13
Shipping Instructions

• Bring the completed shipping form, MSDS, Health
  Physics Release, and the package to Julie Keyser
  or Mary Ann FitzGerald in the user office.
• If the package needs to be insured, please tell
  Julie or Mary Ann when you turn in the shipping
  form.
• If you need dry ice for shipping, contact Yamali
  Hernandez or Kim Tomasi the day before, or you
  can take the package with you to the storeroom
  and get the dry ice. Then take the package
  directly to shipping. Packages must be in
  shipping (Bldg 301) before 130 pm to be sent
  that day. Please note the dry ice itself is a
  hazardous material.
• Radioactive samples are handled by Health Physics.

14
Chemical Inventory

• The chemical inventory is available on the web
  http//cispro.ncnrwin.ncnr.nist.gov.
• Click on the Guest Login link to access the
  software. This login will allow read-only access
  to the database.
• New chemicals must be entered in the chemical
  inventory database. Please see Kim Tomasi to add
  chemicals to the inventory.
• If you use the last of a chemical, please remove
  the barcode label and place the label on the
  sheet provided in each laboratory.

15
Additional Training Information

• New staff that have had training as a user still
  need to take the training for instrument contacts
  and sponsors.
• Acid training is required before working with
  acids. If any member of the staff needs acid
  training, email Kim Tomasi to request the
  training.
• NIST will provide prescription safety glasses.
  Contact John Barker for more information.
• Personal lab coats can be ordered for all staff
  members. Contact Yamali Hernandez for more
  information.

16
Laboratory Responsibility System
17
Safety Violation Resolution
Note The safety officer will be notified of any
problems that require immediate attention.
18
Information for the Laboratory Safety
Training(For both Staff and Users)

• This information will follow the Safety Awareness
  List Form 01 and can be used as a reference
  when training users.

19
Overview

• The information provided in the following slides
  details the information the user should be told
  before they begin working in the laboratory.
• The staff must also follow the same rules as the
  users.
• A handout covering this information will be
  provided as a guide for the users lab
  orientation.

20
Emergency Number x2222

• All laboratories have a phone labeled with the
  NIST emergency number (x2222), the building
  number, and the room number.
• Non-emergency numbers
• Fire Department x6190
• Security x2805

21
Emergency Action for Alarms

• Fire Alarm
• Verify that the lab environment is safe
• Walk to the nearest exit
• Radiation Alarm Evacuate area using the nearest
  exit
• Storm Alarm Proceed to basement

22
Accident Reporting

• Call x2222 and explain the nature of the
  emergency
• Call or page Control/Operations, x6292. It is
  required by the NRC that they be informed
  immediately of the emergency.
• Who to contact after Control/Operations
• Users should talk to their local contact about
  the incident. The local contact should then
  immediately inform their supervisor.
• During working hours, contact John Barker, x6732,
  if the local contact is not available.
• After working hours, call your local contact.
• Staff should immediately inform their supervisor,
  the person responsible for the laboratory, and
  John Barker.
• If you have questions about calling the emergency
  phone number, please call John Barker or your
  contact.

23
Fire Extinguishers

• Fire extinguishers should only be used by staff
  who have completed the NIST fire extinguisher
  training.
• Please contact Polly McCarty, x4259 for training
  information.
• If there is a fire, notify the NIST Fire
  Department (x2222) and Control (x6292)
  immediately.

24
Laboratory Door Signs

• Chemical inventory for each lab. If you need
  help finding a particular chemical, ask Yamali or
  Kim.
• Eye Protection is required.
• Appropriate Clothing Required. No open toed
  shoes allowed. Leg covering required.
• No smoking, eating, or drinking in the labs.
• Keep lab door closed.

25
Laboratory Door Signs

• Laboratory Responsibles Provides the pictures,
  phone extensions, and office numbers of the
  people who can answer questions about the
  equipment, supplies, and safety in the
  laboratory.
• Provides information on who is using the lab and
  for how long.

26
Laboratory Door Signs

• Safety glasses are required in laboratories.
• In case of Emergency, call 2222.
• No food or drink in laboratories.
• List of most hazardous chemicals in lab.
• Lab responsibles and their contact information.

27
Laboratory Door Signs

• Separate fume hoods have been designated for
  organics or acids, never both.
• Acid work
• Users Staff can both use the hood in E134
• Staff only can use the hood in E132
• Organic work
• Users Staff can both use the hoods in E131,
  E136, and E138

28
Label Work Area

• If you or your users are going to work in the
  laboratory, you must mark off an area on the
  bench.
• For Staff - It must be labeled with your name,
  phone extension, and beginning and ending dates.
• For Users Label work area with their names,
  contact name, contacts phone number, and
  beginning and ending dates.
• Areas used inside the fume hoods must also be
  labeled with the same information.

29
Chemical and Samples Labels

• All chemicals and samples must be labeled!
• One of the biggest problems in the laboratories
  is the failure to properly label chemicals and
  samples, or worse yet, not labeling them at all.
• NIST labeling system
• Color-coded labels (green, yellow, orange, and
  red) are provided in each laboratory. The color
  of the label is determined by the chemical hazard
  level. Only water should have a green label.
• An explanation of the color coding system is
  posted in each laboratory

30
NIST Labeling Guide
31
Chemical and Sample Labels

• Required information on chemical or sample labels
• Chemical name (IUPAC name, NOT an abbreviation)
• Amount
• Hazards
• Owner
• Date
• Some chemical companies provide the chemical
  name, amount, and hazards. If this information
  is provided, the owner/date label with the
  appropriate color choice can be used.

32
Chemical and Sample Labels

• Grouping samples in one properly labeled box
• Samples must be composed of same chemicals and
  only the percentage composition changes
• Since individual samples are not labeled, they
  must be kept in the box at all times
• Sources of information for determining the
  correct label are the MSDS or the MSEL databases
• Chemical Inventory http//cispro.ncnrwin.ncnr.nis
  t.gov
• Internet MSDS databases
• http//hazard.com/msds/
• http//nocoll.chemwatchna.com/

33
Personal Protective Equipment

• At the NCNR, safety equipment is provided to make
  every experiment a safe one. As the
  experimenter, it is your responsibility to know
  what safety equipment is needed. Always read the
  MSDS of the chemicals that you are planning to
  use. This will provide you with the information
  to select the appropriate safety equipment.
• Safety glasses are to be worn in all chemical
  laboratories at all times. Regular glasses are
  not accepted in the laboratories.
• Appropriate clothing is required in the
  laboratory. Closed toed shoes and leg coverings
  are required. If the shoes are not closed, shoe
  covers must be worn. If the legs are not
  covered, a lab coat must be worn. These are
  temporary solutions. Violators of this rule must
  have appropriate clothing on the next day.
  Please remind your users to bring appropriate
  clothing.

34
Available Personal Protective Equipment Located
in Each Lab

• Safety Glasses
• Lab Coats
• Safety Goggles
• Face Shields
• Ear Plugs
• Plastic Aprons
• Shoe Covers
• Gloves Insulated Hot Cold, Kevlar, Neoprene,
  Nitrile, and Latex
• A guide for glove selection has been provided on
  the NCNR web page http//www.ncnr.nist.gov/safety
  /glove.html
• Face Masks

35
Waste Disposal

• Regular trash and uncontaminated lab debris
  (gloves, paper towels, etc) goes in the trash
  can.
• Broken glass goes in the cardboard box designated
  for broken glass.
• Sharps (blades) and needles are disposed of in
  the red SHARPS container.
• Separate the needle from the syringes. The
  syringe bodies can go in the regular trash.
• Needles even if covered go in the SHARPS container

• Glass and SHARPS boxes

36
Waste Disposal Safety Cans

• All laboratories have 2-gallon safety cans for
  the disposal of organic solvents.
• Do NOT use if you have a mixture of solvent and
  sample or solvent and water.
• Two types of cans
• Halogenated (ex. Cl, -Br, -F, and I)
• Non-halogenated (ex. Acetone, Methanol, alcohols,
  etc)
• Fill out the clipboard indicating the amount and
  type of solvent added.

37
Chemical Waste Disposal

• Never mix chemicals if you dont know how they
  are going to react with each other. Never mix
  acids with organics.
• Polypropylene and HDPE bottles are provided in
  each lab for waste disposal. Use the chemical
  resistivity information posted in the
  laboratories to select the appropriate waste
  bottle material.
• Never fill the bottles all the way to the top
  leave at least 10 free space.

38
Chemical Waste Disposal

• Select the waste container size that is
  appropriate for your needs. Polypropylene and
  HDPE bottles are provided in each laboratory for
  waste disposal.
• Use the chemical waste labels in the Tag Center
  to label waste.
• Unknowns are NOT acceptable!
• Place properly labeled waste in the Satellite
  Waste Container in each lab.
• MSDS sheets must be included for products like
  household chemicals. If a MSDS can not be
  provided, include the MSDS of the highest
  component in the product

39
How to Correctly Fill-out Chemical Waste Label

• Required Information
• Chemical Name no formulas or abbreviations
• Constituents by volume
• Hazard level (NFPA 704)
• Contacts Name and information

Correctly Filled-out Waste Label
40
Chemical Waste Disposal

• Chemical waste pickup
• http//www-i.nist.gov/admin/ohsd/chemwast.htm
• Asbestos in a piece of equipment, gloves, etc can
  be picked up for waste disposal.
• To dispose of explosives, the Environmental
  Compliance Group (x5822) must be notified ahead
  of time and their ability to dispose of the
  materials will be determined on a case by case
  basis. Please modify processes whenever possible
  to prevent the generation of explosive wastes.
• Non-returnable compressed gas cylinders will be
  picked up two times a year. Contact the
  Environmental Compliance Group (x5822) for more
  information.
• Radioactive materials are handled by the Health
  Physics Group, x5800.

41
First Time Chemical Procedures/Reactions in the
Laboratory

• For Users
• Discuss all laboratory procedures with your
  users.
• Verify that a procedure has been previously
  approved at the NCNR before you or your user
  begin.
• If it is a new procedure, the user must submit
  the Laboratory Experiment Proposal form (LEP).
• For Staff
• Fill out the Laboratory Experiment Proposal form
  (LEP) for your experiment and submit the
  completed form to either Kim Tomasi or Yamali
  Hernandez.
• The LEP form is located on the NCNR web page
  http//www.ncnr.nist.gov/userlab/shipping.html

42
Experimental Control Procedure (ECP) in the
Laboratories

• If your experiment requires a special shutdown
  procedure, you will be asked to fill out an ECP
  form.
• The ECP must be posted in the lab near the
  experimental setup.

43
Equipment Sign-Out

• Equipment that needs to be signed out
• SANS Titanium cells
• Banjo cells

• Instrument Scientist Responsibilities
• Obtaining the cells for the user. SANS Titanium
  cells are in the locked cabinet in E138. Banjo
  cells are in Kim Tomasis office, A121.
• Returning the cleaned cells.

44
Equipment with Log Sheets/Books

• Some of the laboratory equipment requires the use
  of log sheets or a log book. This helps to track
  who is using the equipment and for how long.

• The ovens in E132 and E138 have either white
  boards or log sheets for users to label with the
  contents, contact information, and dates of use.
• Log books are provided for the larger pieces of
  instrumentation (i.e. glove boxes, FTIR, and
  spinner).

45
Glove Boxes

• To use the glove boxes in A115 or E131, please
  talk to Juscelino Leao, x8867.

46
Spin Coater

• To use the spin coater in E132, please talk to
  Sushil Satija (x5250).

47
Working with Acids

• A separate training session is required to
  perform acid work. This includes any work with
  concentrated acids or any use of HF.
• If you or your user require acid training,
  contact Kim Tomasi for training.
• The users name will be added to our training
  database and a sign will be posted on the fume
  hood in E134 with their names .

48
Sources of Safety Information

• John Barker (Safety Officer), x6732, office E121
• Internet
• Occupational Health and Safety Division
  http//www-i.nist.gov/admin/ohsd/hshmpg.htm
• NIST Safety Manual http//www-i.nist.gov/admin/oh
  sd/hslsmcon.htm
• NCNR Safety Website httpwww.ncnr.nist.gov/safety
  /index.html

49
Liquid Nitrogen Handling

• If you or your user need cryogen training,
  contact Evan Fitzgerald (x6657) or Bill Clow
  (x5493).
• If your user is planning to use liquid nitrogen,
  remember that they need to use safety glasses,
  the blue gloves, and an appropriate container.

50
Local Crane Safety

• Staff must be trained by George Baltic (x5682)
  before using the local instrument cranes or the
  overhead cranes in C100 and G100.
• Users will then be trained by their local contact
  to use the local instrument cranes.

51
Computer Regulations

• Dont do anything that will embarrass you or
  your institution.

52
Laboratory Safety Quiz

• To complete the Laboratory Safety Training, you
  must complete the lab safety quiz
• The quiz is available online at
  http//www.ncnr.nist.gov/userlab/safetyquiz.html

53
Questions Contact Kim or Yamali