Purdue School of Engineering and Technology, IUPUI

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Purdue School of Engineering and Technology, IUPUI
Deans Industrial Advisory Council December 10,
2002
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Agenda

• Meeting Convened (Mike Winter)
• Deans Report (Dean Yurtseven)
• School Business Plan (Dean Yurtseven)
• Subcommittee Reports
• Life Sciences (Bob Uleski)
• Advanced Manufacturing (Bill Klenk)
• Information Technology (Bernie Sepaniak)
• Recognition of Outgoing DIAC Members
• Discussion of 2003 Goals (Bill Klenk)

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Welcome and IntroductionsMike WinterChair DIAC
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Deans Report Dean H. Öner Yurtseven
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School Numbers Fall 2002

• Number of students 2,543
• Full-time faculty 75
• Part-time faculty 75
• Full-time staff 30
• Student credit hours generated 45,000

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Enrollment Trends/Initiative

• Spring 2003 enrollment
• Student headcount 5.6 increase
• Student credit hours 2.9 increase
• New degrees (approvals pending)
• Interior Design Technology-BS
• Biomedical Engineering-BS

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School of Engineering and Technology Student
Headcount
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School of Engineering and Technology Student
Credit Hours
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Research (2001-2002)

• Number of proposals submitted 60
• Grants and contracts received 1.827M
• Significant new grants in 2002-03
• Zina Ben Miled Eli Lilly (250K)
• Hiroki Yokota NIH (200K)
• Ed Berbari IUPUI (650K)

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Research and Sponsored Programs Expenditures

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Information Technology Initiatives

• Motivation strong industry feedback
• Recommended steps
• Chief Information Officer Greg Smith
• New set of brochures with IT focus
• IT website and logo
• Department name change from Computer Technology
  to Computer and Information Technology

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IT Statistics in the School

• Degree programs
• Computer Graphics Technology AS and BS
• Computer Technology AS and BS
• Electrical and Computer Engineering BS and MS
• Electrical and Computer Engineering Technology
  AS and BS

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IT Statistics in the School

• Student headcount 1,004
• 40 of total school headcount
• Informatics headcount 503
• Student credit hours 8,979
• 38 of total school credit hours
• Informatics credit hours 2,898
• Online courses 576 students (fall 2002)
• Credit hours 1,686 credit hours (7 total)
• Offerings 25 courses and 43 sections

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IT Branding/Logo
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IT Website Development

• Terri Talbert-Hatch
• Director of Recruitment and Corporate Programs

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2003-2006 Strategic Planning

• Update
• Planning is ongoing completion date May 2003.
• Input from September DIAC meeting incorporated in
  planning (see handouts).

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Strategic Planning Implications

• Campus has provided the magnet under which
  academic units should align efforts
• Campus-level performance indicators, resource
  allocations, reports, etc. are driven by and
  derived from these goals
• In Schools best interest to operationalize these
  goals to meet specific needs of ET

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IUPUI Comprehensive Campaign
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ET Comprehensive Campaign Progress
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Proposal Status and Gift Report

• Student Scholarships and Fellowships
• Bepko Scholars in Biomedical Engineering
  completed
• F.A. Wilhelm Construction Company Endowed
  Scholarship - 10K - completed
• Virgil Elizabeth Hunt Scholarship in Engineering
  and Technology Endowment - 50K
• Derek Krueger Memorial Scholarship - 10K
• Alcoa Advanced Materials Scholars Program - 54K
  (confirmed)
• Ruth Lilly Biomedical Engineering Scholarship
  Endowment (undergraduate, in-state) - 2M (in
  process, 7 year waiting cycle)
• Shook LLC Endowment - 20K (in process)
• Dolores Walker Endowed Scholarship in Interior
  Design - 10K (in process)
• Robert and Elaine Pott Foundation Scholarship
  Endowment - 80K (regretted)
• Klipsch Graduate Fellowships in Multimedia - 50K
  (2 _at_ 25K, regretted)

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Proposal Status and Gift Report

• A Quality Learning Environment Laboratory
  Development/Enhancement
• INITA Foundation CyberTeens and the CyberLab -
  10,000 submitted 11/02 (pending)
• Cisco Computer Engineering Technology Initial
  Laboratory
• Equipment - 99,860 GIK - approved 12/02
• 70,431 Cash regretted 12/02
• Will consider additional equipment request 12/02
• Kimball Office Group Conference Room
  Furnishings for Deans Conference Room , GIK of
  32,307
• Carrier Thermo Fluids Laboratory 85,057 (pending
  - resubmitted 6/02)
• Alcoa CSI Advanced Materials and Manufacturing
  Laboratory 115,855 (to be reevaluated 12/02)
• Thomson Consumer Electronics will consider GIK
  request
• Sun Microsystems Center of Excellence?

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Proposal Status and Gift Report

• Faculty Support
• Thomas J. Linnemeier Guidant Foundation Endowed
  Chair in Biomedical Engineering - 1.7M funded
• Kimball Endowed Chair in Sustainable Design -
  1.0M (pending)
• Letter of Inquiry Submitted for Endowed Chair in
  Heat and Mass Transfer or Thermo/Fluids - 1.0M
  (pending)
• Need economic recovery for each

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Office of Industry Relations

• Update
• Internship program credit revised
• 1 credit hour tuition 1 hour credit awarded
• OIR Advisory Committee formation.

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Office of Industry Relations

• Connect Tech 2003 January 17th University
  Conference Center.
• School Sponsored Session
• Advanced Manufacturing
• Information Technology
• Life Sciences

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Budget and Planning Process
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Budget and Planning Process

• Income
• State appropriation
• Campus reallocation
• Student fees
• Research grants and contracts
• Cash and in-kind gifts

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Budget and Planning Process

• Expenditures
• Full and part-time faculty and staff compensation
• Assessment (campus and university tax)
• Technology maintenance and upgrade
• Renovation

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2002-03 School Budget - 1

• INCOME
• State appropriation 9,729,110 (-0.6)
• Budgeted tuition income 6,893,645 (16.9)
• Indirect cost recovery 350,000 (same)
• Assessment -5,547,310 (3.9)
• Total 11,425,445

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2002-03 School Budget - 2

• EXPENSES
• Salaries and compensation 10,254,452 (7.9)
• General expenses 492,322 (4.7)
• Travel 124,820 (3.4)
• Capital assets 317,000 (-16.0)
• Other 236,851 (12.8)
• Total 11,425,445

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How to Generate Income

• State appropriation
• New degree programs
• New initiatives (Informatics)
• Campus reallocation
• New degree programs (BME and Comp Eng)
• New initiatives (IT and Trustees Lecturers)
• Research and contracts
• Student fees (student recruitment)
• Gifts (industry and alumni contacts)

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How to Save Funds

• Do not fill vacant faculty positions.
• Scale down recruitment and development expenses.
• Slow down technology upgrade in laboratories.
• Close marginal programs.
• Freeze salary increases.

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Budget Priorities for the School

• Faculty and staff salaries
• Part-time faculty salaries
• Technology upgrade
• New full-time faculty positions
• Graduate programs
• Renovation

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Budget Planning Process

• Schools make funding requests for
• New degree programs.
• New initiatives such as research centers, etc.
• Deans make presentations to campus
  administration.
• Campus decides on reallocation funds.
• Prepares a priority list for IU

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Budget Planning Process

• Campus provides information on
• Amount of state appropriation.
• Projected tuition income.
• Assessment (taxes).
• Projected compensation for faculty and staff.
• Guidelines for salary adjustments.

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Budget Planning Process

• Each school decides how to
• Distribute salary increases.
• Close budget gap.
• Plan use of cash funds (if any).
• Project future enrollment.

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SubcommitteeReports
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Objectives for Subcommittees

• Build connection points between the industry
  members of DIAC and the educational programs that
  the school currently offers.
• Identify and spread best practices within each
  subcommittee relative to the topic of
  partnerships between the School and industry.

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Life SciencesBob Uleski
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Advanced ManufacturingBill Klenk
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Information TechnologyBernie Sepaniak
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Subcommittee Meetings

• Subcommittee meetings were held on 3/27, 4/30,
  5/30,6/27, 8/14, 9/24, 10/29, and 11/21
• Faculty Chair meeting on 9/27
• Meeting with Dean on 10/11
• Attendance has ranged been between 4 and 10
  industry representatives at each subcommittee
  meeting.

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Subcommittee Focus

• The subcommittee has focused its efforts in two
  key areas
• Raising the profile of IT programs in the School
  of Engineering Technology (85 of focus)
• Identifying and driving improvements in the
  Schools internship programs (15 of focus)

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IT InitiativeBackground

• On August 14, 2002 the DIAC IT Subcommittee held
  a regular meeting during which significant
  discussion involved the topic of whether the
  school and the university are appropriately
  coordinating their efforts with respect to the
  various IT educational programs offered. A small
  group was identified to articulate the thoughts,
  concerns and recommendations of the Subcommittee
  to the Dean and his staff.

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IT InitiativePre-existing Conditions

• It is difficult and confusing to a prospective
  student or a member of industry to understand
  where within IUPUI one might find programs
  related to information technology (IT).
• Although, the ET School has been highly
  successful in placing its graduates into IT
  careers, there is little public exposure to this
  success.
• IT courses and programs are offered and
  espoused by several departments within the Purdue
  School of Engineering Technology CPT, CGT,
  ECE and MET. While each of these offerings is
  under the umbrella of the ET School, they seem
  separate from one another when viewed from the
  perspective of an outsider.
• The situation is made more confusing to outsiders
  as there are also IT-related educational
  opportunities offered by the School of
  Informatics, the Computer Science department and
  the Kelley School of Business.
• CONCLUSION Mass confusion exists!

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IT InitiativeProposed Solutions

• Name a director-level staff member, reporting to
  the Dean, that would have responsibility for the
  coordination of all IT-related educational
  opportunities within the School.
• Change the name of the Department of Computer
  Technology to the Department of Computer and
  Information Technology.
• Use Tech Connect 2003 as a launch vehicle for
  the new message. Develop new literature
  specifically for this event and beyond that best
  tells the story.
• Create a new web site that can be used as an
  information source and recruiting tool to draw
  perspective IT students to the School. Create a
  brand image for the IT career programs at the
  School.

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IT InitiativeProgress on Solutions

• Name a director-level staff member, reporting to
  the Dean, that would have responsibility for the
  coordination of all IT-related educational
  opportunities within the School.
• A meeting between Dean Yurtseven and DIAC IT
  Subcommittee members Mike Winter and Bernie
  Sepaniak resulted in the identification of the
  strongest perspective candidate within the School
  (Greg Smith).
• Dean Yurtseven took the initiative to meet with
  Mr. Smith and then his department chairs. Winter
  and Sepaniak met with Mr. Smith as well.
• To our great pleasure, Greg Smith has accepted
  the responsibility.

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IT InitiativeProgress on Solutions

• Change the name of the Department of Computer
  Technology to the Department of Computer and
  Information Technology.
• In a meeting with the Dean and two IT
  Subcommittee members, the logistics of effecting
  a name change was discussed.
• This proposed name change has system-wide
  implications.
• DIAC can best help by drafting a letter of
  support to Dr. William M. Plater, Executive Vice
  Chancellor and Dean of Faculties
• This letter has been drafted and is ready to send.

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IT InitiativeProgress on Solutions

• Use Connect Tech 2003 as a launch vehicle for
  the new message. Develop new literature
  specifically for this event and beyond that best
  tells the story.
• All school IT related programs will be combined
  into a single IT session at Connect Tech.
• Engineering and Technology IT area will be
  physically separated from other IT related campus
  programs.
• Special presentation session in auditorium
  planned to formally announce schools IT
  initiatives.

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IT InitiativeProgress on Solutions

• Create a new web site that can be used as an
  information source and recruiting tool to draw
  perspective IT students to the School. Create a
  brand image for the IT career programs at the
  School.
• Website formal roll-out at Connect Tech 2003.
• Website to incorporate interest survey instrument.

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Internship ProgramPrevious Recommendations

• Recommendations
• School needs to strive for more consistency
  within the departments
• Very little incentive for student to pay for 3
  credits hours and receive 1 credit hour applied
  toward their academic program
• Higher application of credits or, no credit
  (informal) but place the experience on the
  students transcript or, non-transcript
  certificate issued by the school

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Internship ProgramProgress

• Meeting held on 7/8 to review current programs
• Memo was drafted on 9/23 to describe the current
  situation and suggest improvements. This memo
  has been under review by the subcommittee
• The School has made some policy changes with
  respect to credit hours that bring more
  uniformity across departments.

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Outgoing Member Recognition
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2003 DIACGoals and StructureBill Klenk
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Proposed 2003 Meeting Dates

• February 11, 12, 13
• May 6, 7, 8
• September 9, 10, 11 (retreat)
• November 18, 19, 20

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AdjournmentThanks for attending!