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Safety & Health in the Office Work Environment What are

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Safety & Health in the Office Work Environment What are some of the hazards we encounter in offices? Ergonomic issues; Fire & evacuation; Electrical cords ... – PowerPoint PPT presentation

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Title: Safety & Health in the Office Work Environment What are


1
Safety Health in theOffice Work Environment
2
What are some of the hazards we encounter in
offices?
  • Ergonomic issues
  • Fire evacuation
  • Electrical cords equipment
  • Heat-generating sources
  • Hand powered tools equipment
  • Office machines (copiers, paper cutters,
    shredders, jammed machines)
  • Office chemicals
  • Slips, trips, falls
  • Housekeeping
  • Furniture/layout
  • Motor vehicle accidents.

3
Start your day off safelyDress for success
  • Wear loose, comfortable clothing to allow free
    movement of hips to maintain natural spinal
    curves.
  • Avoid open-toed shoes and sandals, whenever
    possible.
  • Wear comfortable footwear with a low heel to
    reduce leg and back strain to help prevent
    slips and falls.

4
Slips, Trips Falls
  • The 1 cause of office employee injuries!
  • Level surfaces,
  • Elevated surfaces - standing on chairs, falling
    out of chairs, falling down stairs
  • Manufacturing areas,
  • Parking lots.
  • Awareness.
  • Keep aisles clear.
  • Walk like a duck on slippery surfaces.
  • Use the handrail on stairs.
  • Report deficient conditions to Facilities
    Maintenance.
  • Hold onto chair seats/arms when attempting to
    sit.
  • Approved step stools ladders only.
  • Wipe up spills.
  • Walk, dont run.
  • No Horseplay!

5
Layout
  • Good Housekeeping!
  • Emergency exits passageways established must
    be maintained.
  • Furniture equipment arranged, so far as
    possible, to
  • Avoid chairs and equipment jutting into walkways
    Avoid drawers from opening into walkways or
    doorways.

6
Lighting
  • Areas that are not lit adequately, or are lit too
    much, can cause headache, strain, and fatigue.
  • Color plays a big role in eye fatigue.
  • Use adjustable task lighting for tasks that
    require greater illumination.
  • Take visual breaks every 30 minutes.
  • Get regular eye examslet your eye doc know if
    you are working at a computer!

7
Housekeeping
  • Poor Housekeeping
  • Storage or placement of objects in aisles, below
    knee level, or on other office-type floor
    surfaces.
  • Overflowing, heavy wastebaskets.
  • Dust accumulations.
  • Good Housekeeping
  • Maintaining condition of office equipment and
    work area.
  • Orderly arrangement in all areas, especially
    storage.
  • Storage must be 18 or more below sprinkler heads.

8
Furniture Safety
  • Chairs should remain squarely on the floor.
  • Casters on all chairs should be secured and all
    parts of the chair should be sturdy should not
    present a hazard to the user.
  • Close drawers when not in use.
  • Open drawers slowly and carefully.
  • Avoid overloading filing cabinets, and distribute
    the weight of materials stored in cabinet to
    avoid tipping.
  • Furniture should be selected and maintained
    without sharp edges, points, or burrs.

9
Good workstation set-up is based on individual
needs.
  • But, there are some general principles that can
    be taken into account
  • Rule 1 If you are uncomfortable, seek
    assistance!

10
Considerations in setting up a Computer Work
Station
  • How will the computer be used? How long?
  • What kind of computer?
  • What furniture will be used?
  • What chair will be used?
  • What can you see?
  • Posture!
  • Where will the computer be used?
  • Breaks
  • Ergo. Gizmos

11

Ergonomics Hit List
  • Slumped posture
  • Elbows out
  • Reach out of easy reach zone
  • Work outside the comfort zone
  • Shoulder(s) too high/low
  • Twisting of neck or back
  • Wrists outside of neutral position
  • Squinted eyes.

12
Good posture is essential to your health safety!
  • 3 natural curves.
  • Seated posture puts lots of strain on your body!
  • Exaggerated curves are bad.
  • Stretch frequently.
  • Maintain or build strength.

13
Easy Reach
  • Items to think about moving into the easy reach
    zone...
  • Keyboard
  • Mouse
  • Telephone
  • Calculator

14
Chairs
  • Some adjustments to check out
  • Seat height, depth, angle/tilt,
  • Back height, adjustability, and angle/tilt,
  • Lumbar support,
  • Arm rest height,
  • Swivel.

15
Your Health Safety Requires Stretching/Exercise
Breaks!
  • Two types
  • Aerobic exercise
  • Micro breaks
  • Micro Breaks short breaks to relax, restore,
    re-nourish, gently stretch.

16
Material Handling
  • Plan the lift.
  • Stand with your feet apart, alongside the object
    to be lifted.
  • Bend at the knees, not the waist!
  • Get a good grip on the object.
  • Keep the object close.
  • Center the weight over your feet.
  • Avoid twisting.
  • No lifting over 35 pounds on an occasional basis.
  • Obtain assistance!!
  • Avoid lifting objects that are too heavy for you!

17
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18
Office Equipment Safeguarding
  • Copiers (sorting trays, moving parts).
  • Paper Cutter guarding to avoid contact with the
    cutting blade by the opposing hand (hand holding
    the paper).
  • When cutters are not in use, cutter should be
    down and the blade secured.
  • Storage of letter openers and sharp tools (i.e.
    Exacto knives, scissors, etc.) should be
    appropriate to avoid tools rolling and falling
    off of desk surfaces.
  • Use sheaths for knives and razors.

19
11 of Injuries Struck by or between
  • Struck by or between what???
  • Doors,
  • Office machines equipment dropped on feet
  • Falling objects (from cabinets storage
    locations)
  • Copy machines
  • Addressing machines and fans
  • Paper cutters.

20
In accordance with Lockout/Tagout policy
procedures...
  • Office equipment has the potential to cause harm
    is included in the Lockout/ Tagout program.
  • In order to clear a jam of electrically-powered
    office equipment, power must be turned off and
    disconnected from the power supply.
  • Copiers that become jammed should be cleared in
    accordance with manufacturers instructions.
  • Know the procedures for for safely clearing jams.
  • Remain cognizant of areas which may be hot.
  • Remember that power is still connected!

21
Electrical Safety
  • Shut off electrical equipment not in use!
  • Properly equipped with grounding prongs.
  • Electrical cords should be visually inspected on
    a periodic basis to identify frayed and worn
    cords.
  • Maintain electrical cords in areas out of
    walkways and passageways.
  • Avoid extension cords in office areas.
  • Surge protectors may not be overloaded and may
    not be used as an extension cord for other
    office equipment.
  • Dont overload outlets and surge protectors!
  • Combustible material, such as paper, may not be
    stored on or in close proximity to electrical
    outlets and connections.

22
Heat Generating Equipment
  • Ensure 18 or more of clearance from other
    combustibles
  • UL listed
  • Grounding prongs
  • Plug into outlet directly
  • Heaters need tip-over protection
  • Shut it off!
  • Coffee pot
  • Toaster oven
  • Microwave
  • Mug warmer
  • Heaters
  • Cooling fans
  • Soldering iron
  • Heat gun
  • Other electrical stuff

23
Chemical Safety
  • What chemicals do we use in the office?
  • Read the label hazard warnings.
  • Read the MSDS (Material Safety Data Sheet)on
    file in EHS Dept.
  • Handle store the material properly, in
    accordance with the MSDS.

24
Report injuries near-hits
  • Learn from near-misses to prevent serious
    injuries.
  • Report injuries to your supervisor and the EHS
    Manager.
  • Primary Goal Prevent Recurrence!

25
Emergencies
  • How do we report emergencies get assistance?
  • What does the alarm sound like?
  • What are the primary secondary exits?
  • Where do we meet?
  • Who accounts for us?
  • How do we report missing persons?

26
General Office Safety Hazard Control
  • Proper, well-designed layout of office,
    furniture, equipment, lighting
  • Ergonomic evaluation correction of
    workstations
  • Small appliance control
  • Proper electrical wiring properly grounded
    electrical service

27
General Hazard Control - continued
  • Proper materials handling storage areas
  • Maintenance of walking surfaces
  • Emergency planning
  • Maintenance of fire prevention control program
  • Contractor visitor safety rules.
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