Environmental Management Systems

1
Environmental Management Systems

• Implementation of an EMS at a Municipal Waste
  Management Facility

2
Introduction

• Who is RWS?
• What is an EMS?
• What is ISO 14001?
• Why implement an EMS?
• What does an EMS cost?

3
Regional Waste Systems

• RWS is a quasi-municipal organization created in
  the 1970s by several municipalities in southern
  Maine for the purpose of waste management
• RWS is currently made up of 21 owner
  municipalities and 5 municipalities that have
  annual contracts for waste management
• RWS operates a 550-ton waste-to-energy facility,
  the largest recycling program in Maine, and an
  ash disposal facility

4
What is an EMS?

• An EMS is a mechanism/tool that a business or
  organization uses to help ensure continual
  improvement in managing the environmental affairs
  over which it has some level of control.

5
The International Organization for
Standardization - ISO

• ISO is an international non-governmental
  organization that promotes the development and
  implementation of voluntary international
  standards. ISO consists of 112 member countries,
  with the United States represented by the
  American National Standards Institute (ANSI).
  Standards are developed within ISO technical
  committees.
• Draft versions of ISO standards are sent out for
  formal support and comments from ISO member
  countries, and through iterations, feedback is
  incorporated to eventually realize an agreed-upon
  international standard.
• Over 100,000 businesses registered to ISO 9000 by
  1996

6
EMS Models

• EMAS (Eco-management and Audit Scheme)
• BS 7750
• Responsible Care
• ISO 14001

7
Development of ISO 14000

• Strategic Advisory Group on the Environment
  (SAGE) formed in June 1992 in advance U.N.
  Conference on Environmental Development held in
  Brazil
• SAGE concluded that an EMS was a critical element
  in meeting future environmental needs worldwide
• SAGE recommended the formation of ISO Technical
  Committee in 1993 to develop standards
• ISO 14001 Published in Fall 1996

8
ISO 14000 Environmental Management System
Structure

• Environmental Management Systems (EMS) -14001,
  14004
• Environmental Auditing -14010-14012
• Environmental Labeling - 14020-14024
• Environmental Performance Evaluations - 14031
• Life-Cycle Assessment - 14040-14044

9
ISO Registration and Accreditation
Provide Accreditation to
Who Register
Accreditation Bodies
Registrars
Supplier Companies
Directory of Registrars
Directory of Registered Suppliers

• The American National Standards Institute (ANSI)
  and the Registrar Accreditation Board (RAB), a
  subsidiary of the American Society for Quality
  Control (ASQC) have established the America
  National Accreditation Program for Registrars of
  Quality Systems
• ANSI/RAB will accredit EMS Registrars and EMS
  Auditor Training Courses

10
ISO 14000 EMS Principles and Elements
Policy and Commitment
Review Improve
Plan
Monitoring and Measurement
Implement/ Operate
11
ISO 14001 Elements

• Environmental Policy
• Environmental Aspects
• Legal Other Requirements
• Objectives Targets
• Environmental Management Programs
• Structure Responsibility
• Training, Awareness Competence
• Communications
• Environmental Management Systems Documentation

12
ISO 14001 Elements

• Environmental Management Systems Documentation
• Document Control
• Operational Control
• Emergency Preparedness Response
• Monitoring Measurement
• Nonconformance, Corrective Preventive Action
• Records
• Environmental Management System Audit
• Management Review

13
Environmental Policy Requirements

• Ensure commitment to the EMS and define policy
  that
• is appropriate to the nature, scale and
  environmental impacts of the business
• includes a commitment to continual improvement
• includes a commitment to comply with relevant
  environmental legislation and regulations
• is documented, maintained and communicated to all
  employees
• is available to public

14
ISO 14001 Planning

• Formulate a plan to fulfill environmental policy
• identify environmental aspects and significant
  impacts to environment
• identify legal requirements and other internal
  priorities or criteria
• establish environmental objectives and targets
• establish a program/plan to achieve objectives
  and targets

15
Environmental Aspects

• The organization shall establish and maintain
  (a) procedure(s) to identify the environmental
  aspects of its activities, products or services
  that it can control and over which it can be
  expected to have influence, in order to determine
  those which have or can have significant impacts
  on the environment. The organization shall
  insure that the aspects related to these
  significant impacts are considered in setting its
  environmental objectives.

16
Process for Identifying/Evaluating Environmental
Aspects
Periodically Review and Update
Define Scope
Define Process
Record Results
Evaluate Impacts
Gather Data
Identify Environmental Aspects
Identify Environmental Impacts
Assemble appropriate people
17
Example Environmental Aspects
18
Objective and Targets

• Develop/enhance procedures/checklists to minimize
  emissions during these conditions
• Eliminate preventable ash extractor pluggages by
  end 2001
• Implement systems to recover 50 of metals in ash
  by 2003
• Conduct household mercury collection programs in
  2001
• Double recycled materials by 2004

• Minimize emissions from unpreventable
  malfunctions and startups/shutdowns
• Minimize the amount of unburned materials in ash
• Reduce ash disposal requirements
• Minimize mercury in MSW coming to WTE Facility
• Reduce waste disposal requirements

19
ISO 14001 Implementation

• Develop organizational capabilities and support
  mechanisms that provide
• personnel, technology, and financial resources
• training on EMS policy, aspects and impacts,
  etc..
• procedures for external and internal
  communication
• document control
• operational controls
• emergency preparedness and response

20
Operational Control
21
ISO 14001Monitoring and Measurement

• Develop and maintain procedures to regularly
  monitor and measure performance against
  objectives and targets
• Maintain and document program for calibrating
  monitoring equipment
• Identify and investigate non-conformance and
  implement corrective and preventative action
• Establish and maintain program to conduct
  periodic internal audits

22
Corrective and Preventative Action

• Environmental Incident Corrective and
  Preventative Action
• Environmental incidents includes emission
  exceedances, chemical spills, any audit findings
• All environmental incidents require full
  evaluation of root cause, initial response, and
  identification and implementation of corrective
  and/or preventative action

23
Internal Audit

• Conduct periodic audits of the EMS to determine
  if it conforms to planned arrangements and has
  been properly implemented and maintained
• Generally conducted semi-annually, just prior to
  the Registration Audit
• Can be conducted by facility personnel
  (independent from the area being audited).

24
Management Review

• Conduct Annual (at least) Management Review of
  EMS to ensure
• Its continuing suitability, adequacy and
  effectiveness
• Adequate information is collected to perform the
  management review
• Address the need for changes to policy,
  environmental aspects, objectives, or other
  elements

25
Costs of 1SO 14001

• Registration Audit 8,000 - 16,000
• Annual Maintenance 5,000 -15,000 (Surveillance
  Audits and preparation)
• Internal Implementation Costs

26
Potential Benefits of ISO 14001

• Provide a Framework for Management of
  Environmental Affairs
• Demonstrate Commitment to Environmental
  Protection (to Public, Regulatory Agencies, Etc.)
• Help Ensure Continuous Improvement
• As a Condition of Some Customer/supplier
  Transactions
• As a Factor in Alternative Regulatory Programs
• As a Condition of Business Loans
• Lower Insurance Premiums

27
Potential Drawbacks of ISO 14001

• Substantial Work to Maintain Certification
• Cost to Maintain Certification
• Potential Loss of Certification

28
Registration

• Select Registrar and Schedule Registration Audit
  (3rd party audit)
• Conducted Registration Audit in March 2002
• Registered to ISO 14001 in March 2002