HomeSafenet Implementation Status Update

1
HomeSafenet Implementation Status Update

• Presentation to
• Senate Health and Human Services Appropriations
  Committee
• October 20, 2005

2
HomeSafenet Status Update

• System Integrator Procurement
• Status of Invitation to Negotiate (ITN)
• Schedule for completion
• Maintenance and Operation of Current System
• Stability of Current System
• Deployment of system fixes

3
Reasons for System Integrator Procurement

• Current HomeSafenet system cannot be fixed to
  meet federal SACWIS requirements.
• Necessary to procure systems integrator with
  expertise in SACWIS.
• Procurement will properly align resources and
  reduce risks.
• Invitation to Negotiate (ITN) method selected to
  competitively select the best vendor solution.

4
HSn System Integrator Procurement Objective

• Deliver a federally certifiable SACWIS including
• Integrated case management and performance
  management system.
• Complete functionality to ensure child and adult
  safety, well-being and permanency
• Case management
• Resource and provider management
• Financial management
• Interfaces to other Florida systems
• Single electronic record.

5
Procurement Milestones

• February 28, 2005 Invitation to Negotiate
  submitted for ACF approval
• July 6, 2005 Full federal approval received
• July 14, 2005 ITN Posted
• September 2005 Proposals Received
• September October Technical Evaluation
• October 12, 2005 Cost Reply Opening
• October 24, 2005 Posting of Rankings
• November December Negotiation Period
• January 3, 2006 Posting of Intended Contract
  Award

6
Stabilizing Current System

• Capacity upgrade in July 2005 to avoid service
  interruptions.
• Improved software stability.
• Changes restricted to critical fixes such as
  search functionality, federal reporting
  requirements, and federal or state statutory
  requirements such as psychotropic medication
  screens.

7
Utilization as Percentage of Capacity
Chart shows change in percentage of capacity used
after upgrade to new machine in June 2005.
8
HomeSafenet Users

• Currently have 9,997 active user IDs (individual
  users may have several user IDs) Up from 7,000
  last year.
• Average concurrent users up to almost 1,400 (from
  slightly over 1,000)
• More than 1,700 peak concurrent users including
  DCF staff, Sheriffs offices, CBCs, Courts

9
Utilization in Prime Time
10
Project Status vs. Maintenance and Operation

• Project status
• Applies to new SACWIS system development.
• Federal funding is provided for 50 percent of
  full costs.
• Maintenance and Operations Status
• Ongoing work to maintain and operate system.
• Federal funding is at the administrative rate of
  50 percent of the portion of the cost attributed
  to the title IV-E eligible caseload.

11
Conclusion

• Actions taken on the current system are focused
  on maintaining stability and fixing known
  defects, where cost beneficial.
• Primary focus for FY 2005-06 year will be
  completing system integrator procurement and
  initiating retool of HomeSafenet.