Raslan Ahmad, PhD

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GAPFILL ProjectGetting more Asian Participants
involved in IST (Information Society
Technologies) Calls Euro-Malaysia 2005 (ICT
Cooperation Event)

• Raslan Ahmad, PhD
• Head
• Research, Industry and Government Collaboration
  and Marketing Department, MIMOS Berhad
• April 2005

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GAPFILL Project Overview

• What is GAPFILL?
• GAPFILL stands for Getting more Asian
  Participants involved in IST (Information
  Society Technologies) Calls
• Essentially, an exercise to create awareness and
  promote collaborative activities between
  organisations in European and Asian countries.
  Current focus is on Taiwan, Thailand, Singapore,
  Malaysia. India and China are already active.
• Project Objectives
• To get more participants from Malaysia,
  Singapore, Taiwan and Thailand in IST Calls
• To strengthen bilateral cooperation links
• And possibly to identify relevant and sustainable
  follow-up activities at the end of the GAPFILL
  project period (18 months from September 1, 2004
  to February 28, 2006)

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Project partners and Participants

• Sigma Consultants
• Project coordinator, France
• Institute for Infocomm Research, I2R (Agency for
  Science, Technology and Research, ASTAR)
• Partner, Singapore
• MIMOS Berhad
• Partner, Malaysia
• National Science Council (NSC)
• Partner, Taiwan
• National Science Technology Development Agency
  (NSTDA)
• Partner, Thailand

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GAPFILL Project Key Activities

• The promotion of the initiative in Europe and in
  each country
• The organisation of a press conference and a
  cooperation event in each country
• A support to organisations willing to submit IST
  proposal under Framework Program

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3rd May 2005Palace of the Golden Horses, Kuala
Lumpur, Malaysia
Information Briefing
Main Organiser
Supporting Organisations
Project Co-Financing by
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Target Participants

• Main targets
• European Based Company
• RIs, Universities and Private Sector
• Other targets
• i) NGO and NPO
• ii)  Media delegation

• Total Participants 100
• - 40 European delegates are expected
• 60 Malaysian delegates are expected

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• EuroMalaysia 2005 Briefing, 3rd May 2005
• Palace of the Golden Horses Hotel, Kuala Lumpur
• 2.00 p.m Arrival of participants
• 215 pm - Welcome Address Introduction of Panel
  MembersDr. Tengku Mohd. Azzman Shariffadeen
  President and Chief Executive Officer(CEO)
  MIMOS Berhad230 pm - Opening Address
• H.E. Thierry Rommel
• Ambassador Head of Delegation of the European
  Commission to Malaysia300 pm - Introduction to
  the 6th Framework Program of the European
  Commission
• Mr. Jean Yves Roger Principal Administrator,
  International Cooperation, DG Information
  Society, European Commission 345 pm -
  Presentation of the GAPFILL and 2005
  Euro-Malaysia ICT Cooperation Event (EuroMalaysia
  2005) Mr Roger Torrenti
• President CEO of Sigma GAPFILL Project
  Advisor
• 415 pm - QA Session445 pm Press Conference
• 500 pm - End of the EuroMalaysia 2005 Briefing

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9-11th June 2005Mandarin Oriental, Kuala Lumpur,
Malaysia
Main Organiser
Supporting Organisations
Project Co-Financing by
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Target Participants

• Main targets European Based Company, RIs,
  Universities and Private Sector
• Other targets
• i) NGO and NPO
• ii)  Media delegation

• Total Participants 200
• (Inclusive of Speakers, Moderators, Facilitators,
  Rapporteurs and Secretariat)
• - 80 European delegates are expected
• 120 Malaysian delegates are expected

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Propose Program
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Propose Program
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Propose Program
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GETTING A BIGGER PICTURE ABOUT

• EuroMalaysia 2005 is not merely about ICT
  collaboration. The bigger picture of
• EuroMalaysia 2005 though will also encompass the
  following benefits to both
• Malaysian and European organisations such as
• An avenue for networking, pursuing business
  activities and building strategic partnerships
  between Malaysian and European organisations
• For organisations in the ICT industry to be
  updated about the latest development in the ICT
  world in both regions, Europe and Malaysia
• A conducive platform for Small Medium Enterprise
  (SMEs) which are sourcing for options and
  alternatives in products and services to further
  enhance business growth
• A platform for providing instant assistance with
  regard to queries about doing business or
  investing in the ICT sector in Malaysia
• To enable both European and Malaysian
  organisations to look out for the potential of
  pooling resources, sharing research costs and
  capabilities in ICT and R D project
  collaborations
• Permitting a better exchange of ICT knowledge
  between Europe and Malaysia for both regions to
  exhilarate the pace towards a knowledge economy

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What is the FP6 (2002-2006) and its
objectives? During the Lisbon Summit in March
2000,the EU governments called for a better use
of European research efforts through the creation
of an internal market for science and technology
or a European Research Area (ERA). FP6 is
therefore a financial instrument in assisting to
make ERA a reality. 2 objectives of the FP6
i) To strengthen competitiveness of the EU
economy ii) Serving the objectives of
other EU policies which involves the
structuring effect. The structuring effect seeks
to have a more coherent research
landscape in Europe through concentration on
efforts, capacity building (human
resources, infrastructure) full
integration of candidate countries.
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Information Society Technologies (IST) as a
component of the FP6 Objectives and
Strategy Main Objectives Strengthening Europes
competitiveness technology base Building the
information and knowledge society for
all Strategy Concentration focus, building a
critical mass Capitalise on Europes
strength Visionary, forward looking (longer term/
high risk) Combine flexibility with greater speed
in implementation Scope of activities core
technologies pull through applications

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Participating countries 25 EU Member States(
MS) Austria, Belgium, Denmark, Finland, France,
Germany, Greece, Ireland, Italy, Luxembourg,
Netherlands, Spain, Sweden, Portugal, United
Kingdom, Cyprus, Czech Republic, Estonia,
Hungary, Latvia, Lithuania, Malta, Poland,
Slovakia, Slovenia 3 Associated Candidate
Countries (ACC) Bulgaria, Romania, Turkey 5
Associated Countries(AS) Iceland, Israel,
Liechtenstein, Norway Switzerland Countries
not listed are considered as Third Countries
including INCO countries
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List of Groups of target countries in Asia for
specific measures in support of International
Co-operation (INCO countries)
ASIA Bangladesh Bhutan Brunei Cambodia
China India Indonesia Lao (People's
Democratic Rep. of) Malaysia Maldives Mongolia
Nepal Pakistan Philippines Singapore Sri
Lanka Thailand Vietnam
For participation in the Specific measures
in support of international co-operation China,
India and Russia may be considered individually
as a region, however, in this case, at least 3
different partners from different provinces or
states within China, India or Russia are
necessary 3 Including Kosovo as defined by UNSC
resolution 1244 of 10 June 1999
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• Minimum number of participants
• 3 from Member States or Associated States, with
  2 from Member
• States or Associate Candidate Countries for all
  instruments
• 1 (Member States or Associated State or Third
  Country or
• International Organisation) possible for
  Specific Support Actions.
• Minimum number can be increased by work
  programmes

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The 6th Framework Programme - Schematic overview
of specific programmes, thematic and horizontal
priorities and instruments (refer to notes
section for details)
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Who should participate?
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Who should participate?
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FP6 Call 4 Open 17 Nov. 2004, Close 22 March 2005
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FP6 Call 5 Open 17 May 2005, Close 21 Sept. 2005
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Project Timeline

• IST Call for proposals 22.06.2004
• Deadline 22.10.2004 at 17. 00 Brussels (4
  months after)
• Evaluation 1 month after deadline (22.11.2004)
• Evaluation results 2 months after deadline
  (22.12.2004)
• Contract negotiations 2 months after deadline
  (22.12.2004)
• Contract signature on conclusion of negotiations
• Contract enters into force upon signature of
  coordinator Commission
• Duration as specified in the contract

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Flowchart from proposal to contract
Submission analyses of expression of interest
Call for proposals
Pre-registration
Pre-proposed check
One-step procedure
Two step procedure
Receipt of full proposals
Receipt of outline proposals
Evaluation of outline proposals
Rejection of outline proposals
Receipt of full proposals
Evaluation of full proposals
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Flowchart from proposal to contract (continue)
Evaluation of full proposals
Experts consisting of 3-5 people will be invited
for 2 weeks to Evaluate proposals based on
scientific excellence
A consensus meeting will be held to evaluate the
score given to each proposal and the proposals
are to be ranked. In addition, a panel
discussion will be held to recommend the
financial aspect of the proposed project
proposal.
Ethical review
Rejection of full proposals
Contract negotiation
Contract signature
CA to be signed among contracting parties with a
leader being the coordinator. IPR Issues are to
be discussed at this stage and added as
clauses to the CA. This is done before a
Contract is signed with the EU.
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Additional tips concerning what you need to know
with regard to proposal submission

• Proposals will have to be submitted by European
  partner rather than
• Asian counterpart
• Past selected proposals, the private sector was
  given priority followed by
• academia
• Specific Support Action (SSA) instrument,
  GAPFILL an example with
• grants which may be given up to 100
• Proposals should contain an abstract, title,
  keywords etc. which is
• consice straight to the point
• The EU does not have a fixed cost breakdown
  between its European and
• Asian counterpart for a project which is
  approved
• Generally, pre-financing can be up to 85 but in
  reality this will merely
• cover 30-40 distribution on a yearly basis
• A Consortium Agreement (CA) will need to be
  signed among the
• contractors involved with the coordinatorin the
  group submitting the CA.
• The IPR aspect in this regard must be spelled
  out in the CA. There are
• different CA model agreements provided on the
  Cordis website for
• perusal.

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Projects running under the 6th EU Framework
Programme
Euro-Singaporean Projects ULTRA (Centre for
Advanced Media Technology, Nanyang Technological
University) / PULSERS (IDA I2R) / TIPRA (I2R) /
E2R I2R) / SANE (I2R) / DAIDALOS (I2R) / MAGNET
(I2R) / GAPFILL (ASTAR/I2R) Euro-Thai
Projects ENGAGE (Surindra Rajabhat University) /
GAPFILL (NSTDA) Euro-Taiwan Projects none
running Euro-Malaysian Projects FLOSSWorld
(MIMOS Berhad) / ENGAGE (University Sains
Malaysia) / GAPFILL (MIMOS Berhad)
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THANK YOU

• If you need our assistance, please contact
• Euro-Malaysia Helpdesk
• MIMOS Berhad
• Technology Park Malaysia
• 57000 Bukit Jalil
• Kuala Lumpur
• Website http//www.euromalaysia-IT.org
• Email HelpDesk_at_eumalaysia-IT.org.my
• Tel [phone] ext. 2006
• Fax [phone]