Welcome to the Round Rock ISD New Hire Benefits Orientation

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Welcome to the Round Rock ISD New Hire
Benefits Orientation
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PAYROLL INFORMATION

• Your start date is the first day on your
  personal calendar from your HR packet.
• Pay Day schedule is in your packet from HR
• THE GRAPEVINE , the Financial Services
  Newsletter will be e-mailed to you on a monthly
  basis. It will contain important information
  about Payroll and Benefits.
• Direct Deposit is required. A Direct Deposit
  form was in your HR packet. Please take the
  Direct Deposit form to a branch of your bank and
  return the completed form to the Payroll Office.

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Monthly Pay Dates- Insurance Premiums are pulled
a month in advance. Payrolls deadline for
deductions or changes is the 5th of the month.
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Teacher Retirement System

• We participate in the Teacher Retirement System.
• 6.4 of your salary will be deducted for your
  deposit to TRS
• .65 of your salary will be deducted for TRS
  Insurance (Health Insurance when you retire)
• If you are not a current TRS member, you will
  receive a packet at your home address from TRS
  that will include a form to name a beneficiary.

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Social Security

• Round Rock ISD does not pay Social Security for
  employees that are eligible to participate in the
  Teacher Retirement System.
• Please read and sign the enclosed statement
  concerning social security and return it to a
  representative of the Benefits office today.
• For questions regarding social security, please
  contact your local social security office, a toll
  free number is listed on your handout.

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YOUR GUIDE TO PAYROLL MATTERS

• Payroll Polices and Procedures
• Employee Leave Policies
• Security Badges
• Please sign the last page of the booklet and
  leave it with someone from Payroll/Benefits
  today.

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Important Facts

• You have 31 DAYS from your start date to
  return your completed paperwork to
  the Benefits Office.
• If you miss the deadline to turn in your papers
  you will not have the opportunity to sign up for
  benefits again until Open Enrollment next year.
  We can not accept late enrollment paperwork.
• All Benefits are effective the first of the
  month following your start date.

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Open Enrollment

• RRISD will hold Open Enrollment for all of our
  employees August 24th, 25th and 26th at the
  Performing Arts Center next to McNeil High
  School.
• Watch your e-mail when school begins for open
  enrollment announcements. Plan changes and
  premium changes will be communicated via the
  Grapevine electronic newsletter. Additional
  benefits may be available to you during open
  enrollment.
• Please complete your new hire enrollment
  paperwork prior to attending an open enrollment.
• Benefit elections made during open enrollment
  will not be effective until 10/01/06.

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• The Benefits Highlights in your packet
  outlines all of the benefits available and
• their cost.
• Please fill out the forms marked REQUIRED on the
  instruction sheet. With the exception of
  Disability, every benefit that you elect will
  require an enrollment form. Dental and Vision
  use the same enrollment form.

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• Use the name that is on your Social Security card
  when completing enrollment forms.
• When writing your address, please dont
  abbreviate the city. (Example Dont write RR
  for Round Rock)
• Please be sure that you have completed all of the
  necessary forms before turning in your paperwork.
• We encourage you to stay today and complete your
  paperwork. If you take your papers home, we
  suggest that you return them in person to the
  Payroll/Benefits office in the Administration
  Building.

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• We do not encourage sending paperwork through
  intercampus mail. Please bring your completed
  paperwork to our office and we can ensure that
  you have completed all of the required forms.
  Incomplete paperwork will delay the processing
  your paperwork.
• Once you have passed your first 31 days of
  employment you can only make changes to your
  benefits due to a Qualifying Event or Open
  Enrollment. Changes due to a Qualifying Event
  must be made within 31 days of the event.

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INSURANCE PREMIUMS ARE PULLED A MONTH IN ADVANCE

• If you are on the Semi-Monthly payroll insurance
  premiums are pulled from the first check of the
  month only, premiums are not split between your
  two checks.
• Please return your paperwork to us prior to the
  payroll deadline of the 5th of the month.

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Examples of how insurance premiums are pulled for
the monthly payroll

• Example 1 Hire date August 4th, benefits are
  effective September 1. If the enrollment
  paperwork is returned to the benefits office
  before August 5th, the August check will pay
  September premiums.
• Example 2 Hire date, July 20th, benefits are
  effective August 1. August check will pay August
  and September premiums if paperwork returned by
  August 5th.
• Example 3 Hire date, July 20th and paperwork
  not returned until August 19th, premiums for
  August, September and October pulled from
  September check.
• When you return your paperwork to the Benefits
  Office we will tell you how many months premiums
  will be pulled from your check.

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United Behavioral Employee Assistance Plan

• Free confidential counseling
• for all members of your
• household
• Financial and Legal counseling
• at a reduced cost

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www.roundrockisd.orgUnder Departments click
Benefits

• Our website has detailed information about all of
  the benefits that RRISD offers.
• Web addresses, phone numbers and e-mail
  addresses for providers and Payroll/Benefits
  staff are included in your packet
• The best way to communicate with your
  Payroll/Benefits staff will be through E-mail.
• Please use the departmental e-mail addresses
  listed on your contact sheet.
• benefits_eac_at_roundrockisd.org
• payroll_eac_at_roundrockisd.org

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MEDICAL

• Preferred Provider (PPO)
• Network of Doctors is UnitedHealthcare
• Providers listed at www.myuhc.com
• District pays the entire premium for employees
  health insurance

• Reduced premiums
• for families with both parents employed by
  RRISD
• Premiums for family members listed in brochure
• We are self insured and claims are administered
  by UnitedHealthcare

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Pre-existing Condition Clause

• For details on the pre-existing condition clause,
  please refer to the Summary Plan Description
  located on our website.
• A certificate of insurability from your previous
  carrier may be required by UnitedHealthcare when
  processing certain claims. If you receive a
  HIPAA certificate showing previous insurance
  coverage from your previous insurance carrier,
  please keep it for future reference.

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Privacy Practices

• A copy of the privacy practices for Round Rock
  ISD is included in your packet.

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Medical Highlights

• IN NETWORK
• 30 Co-pay for office visit
• Annual Deductible (Jan-Dec.)
• 500 individ./1,000 family

• OUT OF NETWORK
• Annual Deductible (Jan.-Dec.)
• 1,000/2,000
• Non UHC Network 60
• Maximum out of pocket
• 4,000 individual
• 8,000 family

• UHC Network Benefit 90
• Out of pocket maximum 1500 individ./3000
  family
• Hospital admission 250
• with deductible and out of pocket
• Wellness/Preventative
• 300 maximum then deductible

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www.myuhc.com

• Your packet includes information about the
  website www.myuhc.com.
• Once your medical insurance is effective, you
  can register to use this website.
• The Summary Plan Description is available on our
  website.
• Becoming familiar with your coverages and costs
  will help you use the plan more cost effectively.
  

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Prescription Medication UnitedHealthcare

• RETAIL
• Tier 1 5
• Tier 2 35
• Tier 3 50

• MAIL ORDER
• Tier 1 35
• Tier 2 87.50
• Tier 3 125

• 50 annual deductible applies to retail and mail
  order
• combined for Tier 2 and Tier 3
• Price a prescription at www.myuhc.com

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Flexible Spending

• Available only during Open Enrollment
• Tax-sheltered medical expense and childcare
  account
• Plan year runs October 1 through September 30
• Employees forfeit money left in escrow at the end
  of the year

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Dental Insurance/CompBenefits Dental

• Indemnity Plan (freedom to use any dentist)
• 50 deductible annually (Jan.- Dec.) except
  preventative and orthodontics
• 150 maximum deductible for family
• Annual maximum paid per member 1,000

• Preventative 100 no waiting period
• Basic. 80 .no waiting period
• Major .. 50....... no waiting period
• Orthodontics 50 12 month waiting period
• Orthodontics for dependents under 18 only

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DHMO Dental

• Dental services provided at discount prices
• Must use a dentist in the DHMO network
• Include the ID number of the facility of your
  choice on your enrollment form

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Vision Plan

• Routine eye exams
• Lenses and frames for a co-payment
• Lasik surgery at a discount
• Must use a VisionCare Provider

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Disability Insurance

• High Plan-coverage after 14 days of illness or
  injury that is not job related
• Low Plan- coverage after 90 days of illness or
  injury that is not job related

• Benefit is 60 of weekly salary after the
  elimination period
• New employees do not have to answer health
  questions to be allowed on the plan
• Pre-existing condition clause applies, see plan
  document on our website for details
• All disability claims are submitted to Sun Life
  for their review and payment.

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Life Insurance

• RRISD provides 10,000 in life insurance
• Voluntary Life Insurance (Guaranteed issue up to
  100,000 for new employees) is available to all
  new employees and their spouses (50 of amount
  purchased for employee) and unmarried children
  under the age of 25(10,000).
• Age restrictions apply, see application for
  details.

• Purchase limits for Voluntary Life are 7 times
  your annual salary
• Accidental Death and Dismemberment is also
  available.
• Evidence of Insurability required if purchasing
  more than 100,000 in Life Insurance.

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Tax Sheltered Annuity

• Two different deferred compensation plans
• 403b and 457b
• Both plans have limits on your annual
  contribution
• Contacts for both plans are listed in brochure

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Leave of Absence

• All absences must be reported via Subfinder or
  the Electronic Absence Request
• A leave of absence is required for absences
  lasting more than 9 consecutive days
• Contact the Benefits office for LOA paperwork

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Thank you for your time.

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