Strategic Planning Report

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Strategic Planning Report

• January 2000

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Walnut Hills Baptist Church Major Historical
Events

• 1963 (July 10) Dr. Herman Stevens organized a
  mission on Strawberry Plains Road.
• 1964 (May 1) Rev Burkholder assigned duties as
  first pastor.
• 1964 (September 23) Walnut Hills constituted as a
  church with 98 charter members.
• 1968 (December) Congregation divides with 80
  members voting to move to Rawls Byrd cafeteria.

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Walnut Hills Baptist Church Major Historical
Events

• 1969 (May 1) Jerry Haywood called to serve as
  pastor with church still meeting in cafeteria.
• 1976 Educational building completed.
• 1982 Long Range Planning Committee established.
• 1987 (December 20) First service in new sanctuary.

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Walnut Hills Baptist Church Major Historical
Events

• 1996 (February) New Sunday School classrooms
  built in basement of sanctuary.
• 1996 (March) Linda Ward-Minister of Education
• 1998 (January) John Thompson-Minister of Music
• 1998 (May) Graham Cheek-Minister of Youth and
  Children

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Strategic Planning Committee
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Strategic Planning Committee
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Planning Timeline
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Values

• Victorious living through meaningful worship,
  steadfast faith, and constant prayer.
• Active ministry in our community and throughout
  the world.
• Love and acceptance in His name.
• Unity of purpose within diversity.
• Education for Christ-like growth.
• Serving Him through personal involvement.
• (based upon Ephesians 41-16)

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Mission Statement

• United by our love for Jesus Christ and under the
  leadership of the Holy Spirit, our mission is to
  grow to be more Christ-like and to share the Good
  News of Gods love through worship, education,
  Christian living, and missions to all people in
  the Williamsburg Community and throughout Gods
  world.

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Vision Statement

• Our vision as we follow Christ is to create an
  environment where all children, youth, and adults
  whom God sends our way are challenged to
  demonstrate and grow in their faith.

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Strategic Planning Retreat Original Priorities

• Build Family Life Center/Multi-purpose Building
  (65)
• Tear Down Old Building and Start Over (58)
• 2-Story Family Life Center (38)
• Increase Attendance at Prayer Meeting and Expand
  Prayer Ministry (33)
• Double Deck Parking (32)

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Strategic Planning Retreat Original Priorities

• Make Decision Early to Stay or Move (28)
• Tear Down Fellowship Hall and Education Building
  and Build New Building with Underground Parking
  (27)
• Ministry Teams for Various Needs in Church (27)
• Christian Counselor (22)
• Double Deck Parking in Entire Lower Parking Area
  (27)

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Strategic Planning Retreat Original Priorities

• Specific Ministry Teams (i.e. emergency
  assistance) (17)
• Think Higher Up (3-4 floors) (17)
• Encourage People to Understand that Service Is a
  Part of Their Christian Walk (14)
• Be Alert to Lords Leading in Starting Another
  Church (10)
• Purchase 10-20 Acres and Start Over (10)

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Strategic Planning Retreat Participants

• Dave Bolt, Lorene Bryant, Roland Breaux, Cyndi
  Breaux, Carol Bynum, Bill Bynum, Graham Cheek,
  Ned Cheely, David Choate, Jessica Davenport,
  Tommy Davenport, Alice Erickson, Nancy Fletcher,
  David Fletcher, Drew Francis, Jean Haywood, Ned
  Hedrick, Diane Hedrick, Jerry Haywood, Bill
  Jenner, Gail Jenner, Dale Johnson, Jim Leighton,
  Janet Leighton, Howell Lewis, Mary Muller, Marsha
  McAlister, Dennis McAlister, Carole Newsome,
  Marge OShell, Barbara Powers, Tom Powers, Glenda
  Page, Pete Parks, Kathy Reeves, Susan Spratt,
  Margaret Sampson, Denise Thompson, Linda Ward

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Strategic Planning Destinations

• Spiritual Growth and Prayer Ministry
• Ministry Focused On Our Fellowship
• Ministry Focused Outward
• Plant New Fellowships
• Physical Plant and Parking.

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I. Spiritual Growth and Prayer Ministry

• DESTINATION
• To provide opportunities for spiritual growth and
  challenge people to mature in Christ.

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I. Spiritual Growth and Prayer Ministry

• Vehicle 1 Explore and provide different options
  for Bible Study during Sunday School.
• Select a representative group of Sunday School
  participants to provide input regarding future
  Sunday School Options April, 2000
• Offer a new Option Class in the fall of 2000 and
  plan and begin others as space allows.

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I. Spiritual Growth and Prayer Ministry

• Vehicle 2 Establish an Adult Christian Education
  Team (to plan, coordinate, implement and evaluate
  personal spiritual growth opportunities) by May,
  2000.
• Survey the congregation to determine need/desire
  for new target groups (i.e. study, support,
  ministry, fellowship, etc.) October, 2000
• Start at least one new spiritual growth group
  each year in responses to an identified need
  (i.e. mens, singles, etc.) beginning in April,
  2001
• Plan at least two spiritual development retreats
  each year. Begin in 2001
• Continue fall Deacon Retreats.

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I. Spiritual Growth and Prayer Ministry

• Vehicle 3 Reemphasize and expand the prayer
  ministry (i.e. corporate Wednesday night prayer,
  personal/private devotional times, prayer
  partners, etc.)
• Develop and initiate a communication plan for
  keeping prayer needs in front of the Church on an
  ongoing basis (i.e. use of prayer bulletin board,
  Wednesday night prayer list shared in Adult
  Sunday School classes each Sunday, List placed in
  newsletter, etc.) March, 2000
• Develop a plan for ways to promote and encourage
  ongoing participation in various prayer
  opportunities Fall 2000

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I. Spiritual Growth and Prayer Ministry

• Vehicle 3 Reemphasize and expand the prayer
  ministry (i.e. corporate Wednesday night prayer,
  personal/private devotional times, prayer
  partners, etc.)
• Schedule a prayer retreat for spring of 2001.
• Initiate a prayer partner ministry beginning in
  the fall of 2001

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II. Ministry Focused On Our Fellowship

• DESTINATION
• To care compassionately for the emotional,
  physical, and mental needs of all of our church
  family.

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II. Ministry Focused On Our Fellowship

• Vehicle 1 Purchase an additional van by October
  1, 2000.
• An additional 15 passenger van could be used
  widely by all ages of members in the church such
  as
• Youth Oftentimes one van cannot transport the
  number of youth attending the activities,
  particularly the out of town trips. For a recent
  trip to Florida, an additional van had to be
  leased, which required a substantial expense.
• Seniors This van would be very useful in
  transporting seniors to activities, as sometimes
  one van is not large enough to carry all those
  attending.
• Church family in general Occasionally there
  have been requests from members to assist with
  transportation on Sunday morning for larger
  groups, such as a large family who may be
  visiting from out of town. With the van being
  used to transport college students, there is no
  other transportation available to accommodate
  these needs.

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II. Ministry Focused On Our Fellowship

• Vehicle 2 Establish ministry teams by October 1,
  2000
• The concept of doing the work through the church
  ministry teams is based upon the belief that the
  Bible teaches that all Christians are called to
  minister. We are also told that we are given a
  diversity of gifts to accomplish the holistic
  ministry of the body of Christ.
• A growing number of churches have discovered that
  ministry teams are effecting in calling out more
  people for ministry and in meeting more of the
  needs of the church since each team has a
  specific mission and purpose.
• Ministry teams should be phased into the churchs
  structure for ministry over a period of time,
  perhaps beginning with the deacons formation of
  teams. (This has already begun on a small scale.)

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II. Ministry Focused On Our Fellowship

• Vehicle 2 Establish ministry teams by October 1,
  2000
• Examples of such teams are
• Crisis Intervention Ministry Team
• Hospital Ministry Team
• New Members Ministry Team
• Special Needs Ministry Team
• Support Groups should naturally develop out of
  one or more of these teams.

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II. Ministry Focused On Our Fellowship

• Vehicle 3 Explore the possibility of meeting
  mental health needs of the church members, either
  through hiring of a staff person or providing
  space for other resources in the community that
  could meet this need.
• At this time we do not feel that we can support a
  full-time counselor to address the mental health
  needs of our church family, however we realize
  this is strong need that requires attention and
  discussion. If we hired a staff person, we would
  need to consider the red tape, such as
  liability insurance, licensure or certification,
  etc. We may be more effective in offering space
  to a counseling group, such as VIP care, who
  could use our building and counsel our families.
  The pros and cons of both options would need to
  be explored, as well as other possible
  alternatives.

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II. Ministry Focused On Our Fellowship

• Vehicle 3 Explore the possibility of meeting
  mental health needs of the church members, either
  through hiring of a staff person or providing
  space for other resources in the community that
  could meet this need.
• In consultation with ministerial staff, the
  Church Council will appoint an ad hoc committee
  to determine how to best meet this need.

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II. Ministry Focused On Our Fellowship

• Vehicle 4 Establish annual focus on discovering
  our gifts for ministry.
• So many of our church members have varied
  strengths in ministering to others in our
  congregation. We want members to look within
  themselves to see how God wants them to be used
  in the church. In order to accomplish this, we
  want to make a concerted effort, at least once a
  year, to focus on this topic within our church.
  This could be through a retreat, seminar, series
  of sermons, survey, etc. With this annual focus
  in place, hopefully, we will find more members
  willing and anxious to serve on our ministry or
  support teams, which in turn, strengthens our
  church family and our relationships among our
  members.

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III. Ministry Focused Outward

• DESTINATION
• To effectively minister to the physical and
  spiritual needs of the immediate community around
  Walnut Hills Baptist Church and beyond.

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III. Ministry Focused Outward

• Vehicle 1 Church Council and/or the Church
  Nominating Committee will develop and recommend
  to the church an organizational structure (e.g.
  Missions Coordinating Committee or Missions
  Opportunities Task Force) to initiate a
  coordinated effort for establishing Outward
  Focused ministry teams for the immediate
  community and beyond.
• The organizational structure (e.g. Missions
  Coordinating Committee or Missions Opportunities
  Task Force) shall be recommended to the church
  for approval by February 2000.
• The Missions Coordinating Committee shall
  identify and prioritize Mission opportunities
  both in the community and worldwide by March 2000.

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III. Ministry Focused Outward

• Vehicle 2 Establish local community Ministry
  Team(s) to meet the needs in areas such as
  disabled, school-age, college, needy, and youth.
• Organize at least one Ministry Team by June 2000
  and continue annually, if possible.
• Ministry Team(s) shall provide feedback to the
  church congregation and to the Missions
  Coordinating Committee regarding progress and
  resource needs.

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III. Ministry Focused Outward

• Vehicle 3 Establish extended community
  Ministry Team(s) to meet specific missions needs
  such as disaster relief, construction and repair,
  and witnessing within the United States and
  beyond.
• Organize at least one Ministry Team by August
  2000 and continue annually, if possible.
• Ministry Team(s) shall provide feedback to the
  church congregation and to the Missions
  Coordinating Committee regarding progress and
  resource needs.

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III. Ministry Focused Outward

• Vehicle 4 Establish new procedures for outreach
  to identify and contact new residents in the
  Williamsburg-James City County areas with
  follow-up visitations and/or mailing
  informational packets regarding Walnut Hills
  Baptist Church.
• Investigate new outreach methods by identifying
  new residents in the Williamsburg-James City
  County areas through the use of real estate
  transfers, Welcome Wagon procedures, requests for
  water/sewer taps, school information, Boy Scout
  rosters, etc.
• Organize a visitation and/or informational
  mailing to new residents using one or all of the
  methods mentioned above by April 2000.

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III. Ministry Focused Outward

• Vehicle 4 Establish new procedures for outreach
  to identify and contact new residents in the
  Williamsburg-James City County areas with
  follow-up visitations and/or mailing
  informational packets regarding Walnut Hills
  Baptist Church.
• Provide additional outreach follow up by inviting
  neighbors and those who use our church buildings
  to attend church services and other special
  events such as Christmas Eve Candlelight
  Communion Services, Maundy Thursday and Easter
  Services, Vacation Bible School and the July 4th
  Celebration programs.

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IV. Plant New Fellowships

• DESTINATION
• To establish evangelistic mission efforts to
  effectively reach the lost and unchurched
  focusing on the greater Williamsburg area.

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IV. Plant New Fellowships

• Vehicle 1 Create/identify a team to establish
  responsibility for coordinating the evangelistic
  mission efforts by December 2000.
• Ask for volunteers to serve on an ad hoc
  committee for a five-year term.
• Assign a leader or chairperson Completion
  2/28/2000.

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IV. Plant New Fellowships

• Vehicle 2 Coordinate with Peninsula Baptist
  Association for resources and status of current
  efforts by year-end 2000.
• Determine the Point of Contact with the PBA.
• Explain our destination and vehicles. Determine
  what other efforts are ongoing and if WHBC may
  coordinate with other ministries. Ask for
  assistance in starting mission efforts.
  Accomplish by June 2000.
• Research opportunity for seminary student/intern
  to work with WHBC to establish evangelistic
  ministries.

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IV. Plant New Fellowships

• Vehicle 3 Determine the needs of community areas
  through neighborhood surveys or other information
  gathering by the end of 2001.
• Determine number of apartment areas or complexes.
• Identify locations to meet for worship or Bible
  study.
• Determine convenient days and times.

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IV. Plant New Fellowships

• Vehicle 4 Define the evangelistic mission
  efforts and start at least one by December 2000.
• Bible study groups, apartment complex services,
  Backyard Bible Clubs, community Vacation Bible
  School, Seeker Services at Walnut Hills, ministry
  to Busch Gardens employees including the
  International Housing Village.
• These suggested ministries or others should be
  functioning in the year 2001 to 2003.

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IV. Plant New Fellowships

• Vehicle 5 Assist in the establishment of an
  organized fellowship, mission and/or church by
  2004 - 2005.

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V. Physical Plant and Parking

• DESTINATION
• To develop aesthetic facilities which effectively
  provide for the church's immediate and future
  physical and logistical requirements.
• Parking, Present need for 250-300 parking spaces.
• Physical Plant, Improve or expand existing space
  to meet growing programs and ministry needs

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V. Physical Plant and Parking (Parking)

• Vehicle 1 Study the feasibility of adding
  additional onsite multi-level parking decks
  and grade level parking lots.
• Meet with city planners and zoning officials to
  determine procedure and cost variables for
  multi-level parking deck on existing two most
  lower parking areas by 12/31/99.
• Discuss with planning and zoning officials by
  12/31/99 the possibility of developing additional
  upper level parking area as drawn on original
  site plan but not approved for construction at
  time of submittal.

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V. Physical Plant and Parking (Parking)

• Vehicle 2 Reconfiguration of existing parking
  spaces for maximum utilization.
• By 3/30/00, coordinate with Buildings and Grounds
  Committee to re-stripe existing parking spaces on
  9' centers in lieu of current 10' centers as
  recommended by city zoning officials.
• By 12/31/99, explore the option of extending the
  depth of the parking lot to the right of the
  sanctuary with city zoning officials to allow for
  a double row of parking in lieu of the current
  single row of parking.

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V. Physical Plant and Parking (Parking)

• Vehicle 3 Study use of satellite parking.
• By 6/30/00, explore the use of contract
  commercial shuttles to transport church members
  from outlying centralized parking facilities
  (i.e. Kingsmill recreation center, W-JCC
  recreation center, JCC regional library, etc.)
• By 12/31/99, explore the use of the William and
  Mary parking facility coordinated with our church
  van and future church van acquisitions.

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V. Physical Plant and Parking (Parking)

• Vehicle 3 Study use of satellite parking.
• By 3/31/00, coordinate with the Williamsburg
  Police Department for sanctioned training for
  crossing guards to use existing public roads in
  Holly Hills subdivision for additional overflow
  parking as recommended by zoning and planning
  officials.

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V. Physical Plant and Parking (Parking)

• Vehicle 4 Encourage carpooling and special needs
  areas
• By 3/31/00, limit parking to one car per family.
• By 3/31/00, encourage making lower two parking
  lots designated HOV (3 people per vehicle) .

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V. Physical Plant and Parking (Parking)

• Vehicle 5 Land acquisitions
• Whenever feasible, explore the possibility of
  acquiring existing residence or commercial
  property near or adjoining existing church
  property for future parking requirements.

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V. Physical Plant and Parking (Physical Plant)

• Vehicle 1 Develop space and use requirements
• Analyze current demographics and anticipated
  programs and ministry needs and develop a list of
  physical/space requirements by March 2000.
  Development of requirements shall include
• Maintaining the current size of the sanctuary.
• Additional space for Sunday School classes.
• Future growth and development of the pre-school.
• Expansion of our Fellowship Hall for increased
  seating for church meals and other group
  functions.

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V. Physical Plant and Parking (Physical Plant)

• Vehicle 2 Develop a master plan for the church
  property to facilitate a phased development for
  maximum use.
• Obtain the services of a church planning
  consultant to review the physical needs and
  program needs to develop a master plan for the
  property by April 2000.
• Consider removal of existing buildings as option
  for optimum use or re-use of the church property.
• Finalize and adopt master plan by Fall 2000.

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V. Physical Plant and Parking (Physical Plant)

• Vehicle 3 After the adoption of the master plan,
  appoint/elect committee/group to begin
  implementation of master plan by Winter 2000.

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Timelines

• February 2000
• Recommend organizational structure for Ministry
  Teams. (focused outward)
• Seek volunteers and chair for team to coordinate
  evangelistic ministry efforts.
• Parking meet city officials regarding
  multi-levels and upper level area already on site
  plan.
• Explore extending parking lot on right side of
  sanctuary.
• Explore use of WM parking lot.

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Timelines

• March 2000
• Identify and prioritized mission opportunities.
  (focused outward)
• Develop and initiate a communications plan for
  prayer needs.
• Re-stripe parking lots.
• Train crossing guards to assist walkers when
  parking in Holly Hills.
• Encourage HOV parking, one car per family.
• Save front parking area for visitors, handicap
  special needs.

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Timelines

• April 2000
• Visitation/mailing to new residents. (focused
  outward)
• Create SS Team for input on Option Classes.
• Spiritual Growth Survey for need/desire for new
  groups for study, support, fellowship.

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Timelines

• June 2000
• Organize one Ministry Team local (focused
  outward)
• Establish contact with PBA, determine current
  efforts.
• Explore use of commercial shuttles from outlying
  areas.
• Explore use of Certified Church Planner.
• Study 3rd floor SS space over church offices.

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Timelines

• August 2000
• Organize one Ministry Team extended community
  (focused outward)

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Timelines

• October 2000
• Van Purchase
• Establish In-house ministry teams
• Offer SS Option class.
• Develop plan to promote ongoing participation in
  prayer opportunities.
• Establish Adult Education Team.

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Timelines

• December 2000
• Create team for coordinating evang. Mission
  efforts.
• Coordinate with PBA for evang missions.
• Establish at least one evang. Mission effort.

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Timelines

• January 2001
• Plan at least two spiritual development retreats
  beginning 2001

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Timelines

• April 2001
• Begin first new spiritual growth group.
• Schedule Prayer Retreat.

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Timelines

• September 2001
• Mission Efforts functioning.
• Initiate prayer partner ministry.

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Timelines

• December 2001
• Determine needs of community through
  surveys-mission efforts.

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Timelines

• June 2002
• Study adding to or replacing existing education
  building.

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Timelines

• June 2003
• Study adding multi-purpose facility with kitchen.

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Timelines

• 2004 - 2005
• Assist in organized fellowship.

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Strategic Planning Motion(what we are voting on)

• Approval of the Overall Strategic Plan
• Acceptance of the Values Statement
• Acceptance of Mission Statement
• Acceptance of Vision Statement

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Strategic Planning Motion(what we are voting on)

• Approval of the Overall Strategic Plan
• Acceptance of the Five Destinations and their
  associated Vehicles.
• Acceptance of the Mileposts as general guidelines
  and direction to be considered for implementation.

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Strategic Planning Motion(what we are voting on)

• Approval to empower Church Council and the
  Nominating Committee to nominate Navigators (for
  church approval) for each Destination by March
  2000.
• Navigators are existing or ad hoc committees,
  charged with the development of an implementation
  plan for their assigned Destination.

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Strategic Planning Motion(what we are voting on)

• Navigators will develop and submit a detailed
  plan, including resource estimates, for church
  approval prior to implementation.

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Navigator Organization Concept