DoD Pilot Results

1
DoD Pilot Results

• John H. Clarke
• VP, Supply Chain Solutions
• SAIC
• February 3, 2005

2
DoD Data Synchronization Pilot Program Excellent
Company Participation in Pilot Phase I

• Participants
• DOD
• BD
• Owens and Minor
• Cardinal
• Consorta
• Premier
• Observers
• CHeS (Observer)
• HCEC (Observer)

3
DoD Data Synchronization Pilot Program Excellent
Company Participation in Pilot Phase II

• Participants
• DOD
• VA
• BD
• 3M
• JJ
• Tyco
• GHX
• AGFA
• Medegen
• Owens and Minor
• Cardinal
• Consorta
• Premier
• Observers
• CHeS (Observer)
• HCEC (Observer)

4
What Are We Trying To Do In Pilots?Everybody
Uses Manufacturer Product/Packaging Data to
Improve Supply Chain(Ordering, Pricing,
Invoicing, Reporting, etc.)
Manufacturers (e.g. 3M)
Med-Surg Distributors
GPOs
Hospitals
5
Scope of DoD Pilot Phase I Jan 03 to May 04

• GPOs
• DSCP
• Consorta
• Premier

Draft Industry Data Standard--PICS
BD Manufacturer Data Used for Pilot

Data Analysis Produce Data Disconnect Report

Mfg (BD ) Product Data

• DoD Distributors
• Cardinal
• Owens Minor

Draft Data Audit Tool to Assure Accuracy
Pilot Healthcare MEDitemLINK for Customer Link
to BDs Product Web Pages
6
Data Disconnect Value Areas(Examples Follow)

• Part Number Disconnects
• Packaging Disconnects
• Descriptions Disconnects

7
1. Part Number Disconnects
8
Typical (Average) GPO Data Matching with BD
60 33 7
3,320 1,720 300
BD
GPO
9
BD Items in GPO File--Not in BD File
Discontinued
BD BioSciences
10
Typical (Average) Distributor Data Matching with
BD
33 62 5
1,778 3,263 269
BD
Distributor
11
Key to Manufacturer Part Number MatchingNot That
Simple

• Common Manufacturer Name
• Part Number

12
3M Company Name Inconsistencies
13
DoD Common Manufacturer Name

• Customer CentricWhat Does Manufacturer Want
  Customer to Know Them As?
• What Does Manufacturer Name Themselves on their
  Packages?

14
Common Names for DoDs Top 10 Manufacturers

• Ethicon
• BD
• Kendall Healthcare
• Cardinal Health
• Kimberly-Clark Healthcare

• Alaris Medical Systems
• 3M
• Mallinckrodt Medical
• B Braun
• Welch Allyn

15
Variations in Mfg Part Number to Get to Common
Part Number
16
2. Packaging Disconnects
17
Typical GPOHard Errors Missing
Packaging Matching with BD
Missing
Disagreement
Intermediate
Pack UOM
on Total QTY
2
In QTY
20
78
Correct
18
Missing GPO Pack Levels (20 of BD Items)
GPO File Examples Full Packaging from BD CA of
100 EA CA of 10 PK of 10 EA CA of 150 EA CA of
3 PK of 50 EA CA of 500 EA CA of 5 PK of
100 EA
Most hospitals buy at the BX/PK level. They
cannot use the GPO price in their MMIS without
knowing how many BX/PK are in a CA.
19
Hard Packaging Errors GPOs (2 of BD Items)
GPO File Examples Packaging from BD CA of 500
EA CA of 400 EA BX of 50 EA BX of 20 EA CA of
10 BX CA of 8 BX
20
One of 3Ms High Volume Items Sold to
DoDPackaging in the Supply Chain
Owens Minor 200 CA CS 50
BX 1 PK PH PG EA
Cardinal 200 CS
50 BX 1 PK EA GHX
200 CA 50
BX 1 EV 3M 2002 File
200 CA 50 BX
1 EV DoD Master File 1200 CA
300 BX 6 PK
EA
21
3. Item Description Disconnects
22
Supply Chain Product DescriptionsBD Catalog
Number 367296

23
Establish Draft Industry Data Standards
24
Abbreviated Data Template of Key Fields Used in
Pilot
25
Product Information Component Standard (PICS)
Full Phase II
Data Match Template
26
Full Phase II PICS Data Match Template (Continued)
27
Audit Tool to Assure Data Accuracy
28
Executive Summary Report
29
Manufacturers havespent Millions on their web
sites and have Valuable Information there How
to Connect Customers to this Product Information?
30
MEDitemLINK WWW Search
Enter any combination of keywords, item numbers,
etc.
Enhance your search results by adding a
manufacturer, excluded keywords, wildcards, and
items that do not have a URL.
31
MEDitemLINK -- Web Client (Vendor URL)
Vendor web page for the selected item
automatically opened in web browser.
32
MEDitemLINK Example MMIS Integration
UDR connects to MEDitemLINK via web service
method. Results returned to UDR and displayed in
a native UDR window.
Adding a button to the UDR enables users to query
MEDitemLINK for more information on the item.
33
Steps to Data Synchronization