WEBS Vendor User Guide

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WEBSVendor User Guide
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How do vendors access bids?
Bidders access bidding opportunities through our
WEBS Portal Page at www.ga.wa.gov/webs
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WEBS Portal Page
New vendors should click on this link to get
registered.
Bidders click on this link to view the public bid
calendar, which list all current bidding
opportunities.
Vendors who have already registered in WEBS can
login by clicking on this link.
Bidders must login to download bid documents.
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Vendor login screen
New vendors should click on this link to get
registered.
Forgot your password? Click on this link to have
a new password sent to you.
Vendors who are already registered will need to
login to WEBS using their email address and their
password.
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Vendor logged in to WEBSSearch Opportunities
link
Vendors will click on the Search Opportunities
link to access current bidding opportunities.
Once a vendor has logged in to WEBS they will
need to click on the Search Opportunities link to
access the current bidding opportunities.
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Search Opportunities Screen
To view a list of all current bidding
opportunities, select All Commodity Codes and All
Counties. Click the SEARCH button to return a
list of current bidding opportunities.
Vendors can filter bid opportunities by commodity
code, county and by customer organization.
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Search Opportunities Search Results screen
Search returns a current list of bidding
opportunities.
Click on the bid title to see the bid details
screen and to access the bid document (s).
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Search Opportunities - Bid Details screen
Vendors will see information about the bidding
opportunity as well as links to download related
documents. Vendors are responsible for
downloading all documents associated with an
opportunity.
Click on link to download bid document (s)
Click on link to amendment document (s)
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WEBS Public Bid Calendar
Vendors will link to the public bid calendar from
the WEBS portal page at www.ga.wa.gov/webs .
Vendors must login to download bid documents.
Vendors will be taken to the login screen for
WEBS when they click on the bid title link. All
vendors must be register to download bid
documents.
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Managing Your Vendor Profile

• Each vendor account has one account administrator
  who has access to update your WEBS vendor
  profile. The account administrator has full
  rights to
• Add/remove additional contacts (users)
• Update company profile information
• Add/remove commodity codes
• Download bids

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Choosing Commodity Codes in WEBS
Commodity selection in WEBS is based on keywords.
Type in a keyword or words and click the search
button to retrieve related commodity codes.
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Choosing Commodity Codes in WEBS
Check the box next to the code(s) you would like
to add to your vendor profile. This selection
will determine what bidding opportunities you may
be notified about.
Click the ADD button to add your choices to your
profile.
A list of available commodity codes will return
based on your search criteria. Vendors may select
from the list of available codes or vendors may
go back and modify their search criteria.
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Choosing Commodity Codes in WEBS

• Searching Tips
• Use the following tools to help identify the
  categories of goods and services you may be
  interested in
• State Forms Library link in WEBS
• Access to list of commodity categories in WEBS
• Access to list of all commodity codes currently
  in WEBS
• Search using broad categories instead of specific
  product lines
• Search using quotes to find an exact matches
  (household furniture)
• Search using AND to find codes that contain both
  key words (household and furniture)

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Geographic Designations
Vendors identify which geographic designations
they are willing to provide goods or services in.
Select from a list of Counties in Washington
State. See map below.
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Manage Profile Passwords
Vendors manage their own profile and passwords in
WEBS. Vendors may update their vendor profile
at any time.
Click on MAKE CHANGES TO PROFILE button to update
your vendor account or change your password.
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State Forms Library
Vendors have access to additional information
through the State Forms Library. The library is
used to provide access to useful information and
or resources. Vendors may download documents from
the library.
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View History
Select Notified or Downloaded from the drop down.
Click on the SEARCH button to view your
vendors history.
Vendors have the ability to view a history of the
bids for which they were notified or have
downloaded.
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Manage Contacts
Click the ADD button to add an additional contact
The account administrator may add as many
additional contacts to their WEBS vendor profile
as they wish. Additional contacts may be set up
to receive notification of bid opportunities.
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Additional Contacts

• Additional contacts in WEBS have the ability to
• Search for and download bidding opportunities
• View vendor profile information
• Download documents from State Forms Library
• Additional contacts do not have rights to modify
  vendor profile information.

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Useful Information Customer Support
WEBS Resource Page and Login http//www.ga.wa.gov/
webs Public Bid Calendar https//fortress.wa.gov
/ga/webs/bidcalendar.aspx Email for WEBS
Customer Service webscustomerservice_at_ga.wa.gov Ph
one for WEBS Customer Service (360)
902-7400 Hours for WEBS Customer Service 800
a.m. to 500 p.m. PST, M F