Presentations Skills

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Presentations Skills

• TechTraC
• The Power to Make a Positive Difference

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The mind is a wonderful thing.It starts working
the minute youre born never stops until you
get up to speak in public.

• Roscoe Drummond

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10 Worst Human Fears in the U.S.
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10 Worst Human Fears in the U.S.
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• Dogs

Source The Peoples Almanac Presents The Book of
Lists
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10 Worst Human Fears in the U.S.
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• Loneliness

Source The Peoples Almanac Presents The Book of
Lists
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10 Worst Human Fears in the U.S.
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• Flying

Source The Peoples Almanac Presents The Book of
Lists
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10 Worst Human Fears in the U.S.
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• Death

Source The Peoples Almanac Presents The Book of
Lists
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10 Worst Human Fears in the U.S.
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• Sickness

Source The Peoples Almanac Presents The Book of
Lists
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10 Worst Human Fears in the U.S.
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• Deep Water

Source The Peoples Almanac Presents The Book of
Lists
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10 Worst Human Fears in the U.S.
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• Financial Problems

Source The Peoples Almanac Presents The Book of
Lists
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10 Worst Human Fears in the U.S.
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• Insects and Bugs

Source The Peoples Almanac Presents The Book of
Lists
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10 Worst Human Fears in the U.S.
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• Heights

Source The Peoples Almanac Presents The Book of
Lists
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10 Worst Human Fears in the U.S.
1

• Speaking before a group.

Source The Peoples Almanac Presents The Book of
Lists
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10 Worst Human Fears in the U.S.

• 1. Speaking before a group.
• 2. Heights
• 3. Insects bugs
• 4. Financial problems
• 5. Deep Water

• 6. Sickness
• 7. Death
• 8. Flying
• 9. Loneliness
• 10. Dogs

How do we conquer these fears and become good
speakers?
Source The Peoples Almanac Presents The Book of
Lists
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Follow-up
THE SYSTEMS APPROACH
Interact
Deliver
Stage
Support
TO WINNING PRESENTATIONS
Organize
Plan
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Plan for winning presentations
Who?
Where?
What?
Star Planning
Why Me?
Why Me?
Why?
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Incite, Dont Inform

• Good Presentations end with Action.
• What do I want my audience to do?
• and...
• How can I convince them to do it?

Matson, Eric, Now That We Have Your Complete
Attention, pp 124-132. Fast Company, P.O. Box
527600, Boulder, CO. 80321-2760
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Answer the basic questions

• Whats my core message?
• How does my message benefit my audience?
• What barriers are there to people accepting the
  message?
• What common ground do I share with the audience?
• values, experiences, goals

Matson, Eric, Now That We Have Your Complete
Attention, pp 124-132. Fast Company, P.O. Box
527600, Boulder, CO. 80321-2760
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CYA
Then..
Matson, Eric, Now That We Have Your Complete
Attention, pp 124-132. Fast Company, P.O. Box
527600, Boulder, CO. 80321-2760
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CYA (Cover Your Audience)

• Know as much as possible about who you are
  speaking to.
• What are their expectations?
• Where are they positioned on the issue?
• Whats their knowledge level?
• What are their demographics and cultures?
• Do a Walkabout.

Matson, Eric, Now That We Have Your Complete
Attention, pp 124-132. Fast Company, P.O. Box
527600, Boulder, CO. 80321-2760
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CYA (Cover Your Audience)
Stephanie Barnhardt ? Becky Carr ? William
Cominos ? Jim Hickman ? Lynn
Daughtrey ? Karen Windham ? Ellie
Wilson ? Deb Waldon ?
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First (and Last) Impressions Are Everything

• The two most important parts of your
  presentation are the first 30 and the last 15
  seconds. Everything else is utterly forgettable
  if the presentation starts or ends badly.

Matson, Eric, Now That We Have Your Complete
Attention, pp 124-132. Fast Company, P.O. Box
527600, Boulder, CO. 80321-2760
23
Simpler Is Better

• Why are you making presentations with all kinds
  of graphics, text, images, and video when you
  should be worrying about content?

Matson, Eric, Now That We Have Your Complete
Attention, pp 124-132. Fast Company, P.O. Box
527600, Boulder, CO. 80321-2760
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Guaranteed Sucess

• You Have
• Mastered the substance of a presentation
• Developed a compelling argument
• Gathered great evidence
• Created simple overheads
• And CYA
• Time to RELAX!!!

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Wrong.

• Presentation Impact Is
• 55 Visual
• (how you look)
• 38 Vocal
• (how you talk)
• 7 Verbal
• (what you say)

Perform, Dont Present
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Speaker Gives Great Performance by Avoiding the
Pitfalls
holy pockets
caged animal
happy feet
stuck in cement
7 year itch
figleaf pose
third base coach
sprinkler system
jingle jangle
the gunfighter
pinkie counting
royal flush
Matson, Eric, Now That We Have Your Complete
Attention, pp 124-132. Fast Company, P.O. Box
527600, Boulder, CO. 80321-2760
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Youre giving a speech.Is that your audience
applauding?Or the sound of your knees knocking?

• How do you deal with knocking knees?

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Speaker is cool, calm, collected

• Practice makes perfect
• Make friends, not enemies
• Memorize the beginning
• Redirect your thoughts
• Make cheat sheets

• Get there one hour early
• Pull up on chair bottom
• Press palms together
• Force yourself to take deep breaths

Drummond, Roscoe Projecting a Better Image
Volume One, Sony Ad
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Fearless speaking---Dos Donts

• Do take the you approach
• Do make eye contact
• Do humanize your speech
• Do make numbers convincing

• Dont try to force humor
• Dont force gestures
• Dont put down anyone
• Dont bluff your way through

Interest, 1 Place Ville-Marie, 7th Floor West, PO
Box 6001, Montreal, Quebec, Canada H3C 3A9
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Remember

• If you fail to prepare,
• you prepare to fail.

Matson, Eric, Now That We Have Your Complete
Attention, pp 124-132. Fast Company, P.O. Box
527600, Boulder, CO. 80321-2760
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Electronic Presentations

• TechTraC
• The Power to Make a Positive Difference

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The New World of Presentations
Expected

• Increased Audience Interest
• Increased Understanding and Retention
• Better Results - Maybe
• More Professional/Technologically Advanced Image
• Increased Efficiency Giving Presentation (28)
• Ease of Making Changes

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Communication Success
Vocal and Good Visuals

Vocal Only
Vocal and Poor Visuals
-
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Before you start..Remember, you are not
selling technology

• The technology is only a tool to enable you to
  get your message across.

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Horizontal
Vertical
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Take extra care with electronic presentations

• Be prepared.. power cords, adapters, etc.
• Practice, Practice, Practice
• Create a runtime version
• Put the presentation on disk
• Dont forget the handouts
• Turn the screen saver off!!!!!!!!

Home Office Computing, 411 Lafayette St., New
York, NY 10003
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Take extra care with electronic presentations

• Be
• Careful
• Using
• Special
• Effects

Home Office Computing, 411 Lafayette St., New
York, NY 10003
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Tips For Winning Graphics

• CompositionArrange elements to create visual
  interest
• ContrastCreate definition and visual clarity
• SizeAlways format graphics in a 2 to 3 ratio
• ColorAdds drama and visual excitement to the
  presentation

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Emotional Implications of Color

• Blue - Peaceful, soothing, tranquil, cool,
  trusting
• White - Neutral, innocence, purity, wisdom
• Yellow - Warm, bright, cheerful, enthusiasm
• Red - Losses in business, passion, danger,
  action, pain
• Green - Money, growth, assertive, prosperity,
  envy, relaxation

Claudyne Wilder and David Fine in Point, Click,
Wow, Pfeiffer Company, San Diego, California
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Red near Green tends to vibrate
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Blue on Black looks fuzzy
blue
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PSYCH ANALYSIS5 tips for better visuals

• 1. Remember that most eyes arent perfect.
• 2. Red should be handled with care.
• 3. Dont forget your basic black.
• 4. Arrange colors from dark to light.
• 5. Keep the eye moving.

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The most universal complaint people have in
presentations is that they cant read the damn
charts. Its so fundamental, yet we keep
violating it all over the place.

• Jim ElmsConsultant to NASA and Department of
  Transportation

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10 pt. helvetica 12 pt. helvetica 14 pt.
helvetica 18 pt. helvetica 24 pt. helvetica
32 pt. helvetica 40 pt. helvetica 48 pt.
helvetica 54 pt. helvetica
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Spelling errors destroy the speakers credibility.
Morale spel wurds corectly
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Examples of poor design.......
TOO BIG Times type not most readable ARIAL FONT
GOOD, BUT ALL CAPS LESS READABLE Little spacing
between items Centering vs. left align Fancy but
hard to read 10 point type too small to read,
though not rare on visuals (aids?)
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Better design(Title 24 - 44 point)

• Use a plain font, 18 pt for subpoints, min. 14 pt
  bold
• Lower case more readable
• Space between statements 1.5(min) times line
  height

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Impact with overhead transparencies

• Keep the lamp off until your transparency is in
  place.
• Switch off the lamp before removing the
  transparency.
• Give your audience enough time to read and
  absorb.
• Point at the transparency, not at the screen,
  with a pointer. (Not your finger)

Cristina Stuart in The ToastMaster,23182 Arroyo
Vista, Rancho Santa Margarita, CA 92688
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Impact with overhead transparencies

• When you place the transparency on the projector,
  glance over your shoulder once to make sure the
  visual is lined up correctly.
• Keep your eye on the audience.
• Dont leave the transparency up too long.
• Basic design principles apply.

Cristina Stuart in The ToastMaster,23182 Arroyo
Vista, Rancho Santa Margarita, CA 92688
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Live by the Presentation Code

• Always use your own equipment.
• Bring two of everything if possible
• Bring copies of your software
• Try it before you leave home
• Back it up
• Beware of the Internet
• Have a backup plan
• Dont be afraid to call for help...

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Squad
The
Geek
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Presentations Skills

• TechTraC
• The Power to Make a Positive Difference